Maintenance and Emergency Repair Services for Geothermal HVAC Systems

The Department of State is soliciting quotations for preventive maintenance and emergency repair services for geothermal HVAC systems at the U.S. Embassy in Seoul, South Korea through Request for Quotations (RFQ) number 19KS7026Q0010. The contractor must provide quarterly preventive maintenance and inspection services, as well as 24/7 emergency repair services with a four-hour response time requirement. Key qualifications include demonstrated prior experience with geothermal HVAC or refrigeration system maintenance, staff certifications in the relevant field, English language capability, and general liability insurance with minimum coverage of $100,000 per occurrence for property damage and $50,000 for personal injury. The Government will award the contract to the lowest-priced, technically acceptable offeror determined to be responsible. Quotations must be submitted electronically to SeoulProposals@state.gov by March 20, 2026, at 5:00 p.m. local time.

This is an unrestricted acquisition with no set-aside designation for small businesses. The contract covers maintenance and repair services for 156 individual geothermal heat pump units located at two facilities: the Chief Mission Residence (CMR) and the Yongsan Embassy Housing (YEH) Compound. Services will be performed on a firm fixed-price basis for a base year with one optional year of performance, with all invoicing and payment conducted in Korean Won. Unit prices must include normal maintenance materials and consumables up to $100 per service call, with repair parts exceeding $100 excluded from the contract pricing. The place of performance is Seoul, South Korea, with payment expected 30 days after service completion or receipt at the Embassy's Financial Management Center, whichever is later.