RFQ 19KS7026Q0010.docx

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number 19KS7026Q0010, Prices, Block 23

· Continuation To SF-1449, RFQ Number 19KS7026Q0010, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

· Offeror Representations and Certifications

· CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

PR15793729

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19KS7026Q0010

6. SOLICITATION ISSUE DATE

2/4/2026

7. FOR SOLICITATION

INFORMATION CALL

a. NAME Helen No, Contracting Officer

b. TELEPHONE NUMBER(No collect calls) 02-397-4754

8. OFFER DUE DATE/LOCAL TIME

3/20/2026, 17:00 p.m. Local Time

9. ISSUED BY CODE

10. THIS ACQUISITION IS |X| UNRESTRICTED OR |_| SET ASIDE: _________ % FOR

U.S. Embassy Seoul General Services Office Seoul, Korea

|_| SMALL BUSINESS

|_| HUBZONE SMALL BUSINESS

|_| SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS

|_| WOMEN-OWNED SMALL BUSINESS

(WOSB) ELEIGIBLE UNER THE WOMEN-OWNED SMALL BUSINESS PROGRAM

|_| ECONOMICALLY DISADVANTAGED WOMEN-OWNED SMALL BUSINESS (EDWOSB)

|_| 8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

|X| SEE SCHEDULE

15. DELIVER TO:

CODE

16. ADMINISTERED BY CODE

SeoulProposals@state.gov

FACILITY CODE

18a. PAYMENT WILL BE MADE BY CODE

Company Name:

Address:

Email:

DUNS No.:

Telephone No.:

U.S. Embassy Seoul Financial Management Office #188, Sejongdaero, Jongno-gu Seoul, Korea

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Preventive maintenance services and emergency repair services at the unclassified clearance level, for geothermal HVAC systems

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Helen No 31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

|_| RECEIVED |_| INSPECTED |_| ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ____________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

CORRECT FOR

|_| COMPLETE |_| PARTIAL |_| FINAL

38. S/R ACCOUNT NO.

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 10/2010) BACK

CONTINUATION TO SF-1449

RFQ NUMBER 19KS7026Q0010

PRICES, BLOCK 23

1. Prices

The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

1.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract

(Unlimited)

Total Base Year

*Note: For cost estimation purposes, the number of services is 30 for CLIN #2 and 80 for CLIN #4.

1.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract

Total Option Year 1

2. VALUE ADDED TAX (VAT)

The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

CONTINUATION TO SF-1449

RFQ NUMBER 19KS7026Q0010

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION 1 - THE SCHEDULE

The American Embassy in Seoul, South Korea requires preventive maintenance services and emergency repair services at the unclassified clearance level, for geothermal HVAC systems at the Chief Mission Residence (CMR) and the Yongsan Embassy Housing (YEH) Compound. The intent of this service contract is to preserve the HVAC equipment, and its optimal performance level.

The geothermal HVAC systems to be maintained are as follows

· Preventive maintenance services of Geothermal HVAC systems at the Chief Mission Residence (CMR)

· Emergency repair services of Geothermal HVAC systems at the Chief Mission Residence (CMR)

· Preventive maintenance services of Geothermal HVAC systems at the Yongsan Embassy Housing (YEH) Compound.

· Emergency repair services of Geothermal HVAC systems at the Yongsan Embassy Housing (YEH) Compound.

1.1. Objectives

The purpose of this scope of work is to define the requirements for the preventive maintenance services and emergency repair services of the Geothermal HVAC systems located at the CMR and the YEH Compound. The intent of this service contract is to preserve the HVAC equipment, and its optimal performance level. All work shall be executed in accordance with the project SOW, associated contract documents and be compliant with all applicable safety, equipment and building codes and standards.

1.2. Type of Contract

This is a firm fixed price contract payable entirely in Korean Won. Prices for all Contract Line Items including up to $100 value repair parts per each service request. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.3. Period of Performance

The contract will be for a period of one-year, with a maximum of one-year optional periods of performance and will be expected to commence after receiving NTP.

1. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

1.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

(Unlimited)

1.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract

(Unlimited)

2. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

3. GENERAL REQUIREMENTS

3.1 This statement of work (SOW) describes the preventive maintenance, testing services, emergency repair services and deliverables to be performed by the Contractor at the CMR and the YEH Compound, U.S. Embassy Seoul, ROK.

3.2 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The Contractor shall take no direction verbal or otherwise from United States Government (USG) personnel other than the Contracting Officer (CO) or Contracting Officer's Representative (COR).

3.3 This Statement of Work requires the Contractor to provide site assessment and survey services, market survey services for material procurement, preventive maintenance and testing services, scheduling services, general support services, and emergency repair services for this geothermal HVAC system maintenance contract at the CMR and the YEH houses.

3.4 The Contractor’s proposed and USG accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order. Additionally, the task order shall be a firm fixed price task order.

3.5 This statement of work and applicable deliverables and documents as developed by the Contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the Contractor.

3.6 All deliverables, documents, proposals, etc. submitted by the Contractor under this statement of work shall remain the property of the U.S. Government. All U.S. Government documents and data provided to the Contractor shall remain the property of the U.S. Government. The Contractor shall limit duplication and dissemination of all U.S. Government documents and Contractor developed documents under this statement of work to/within the Contractor’s execution team. Duplication or distribution of project documents outside the Contractor’s team is strictly prohibited without the express written approval and authorization of the Contracting Officer.

Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the Government, including all documents and data the Government provided to the Contractor. All service contract documents and media shall be submitted to the Government along with the Contractor’s service report.

3.7 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

3.8 The Contractor shall ensure that all Embassy/Post facilities, equipment, and systems recommended for and maintained or installed by the Contractor are done so with the highest quality and cost-effective materials, finishes, fixtures, equipment, and system that provide for sustained operational reliability, dependability, and durability. The Contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the Contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the Contracting Officer, all replacement or repair parts shall be new and equal to or better than manufacturer recommended replacements.

3.9 After review of the US Government Statement of Work and provided technical data by the Contractor, any discrepancies, errors, conflicts, etc. that are discovered by the Contractor, the Contractor shall forward those items to the CO via typewritten correspondence. Submittal of this typewritten correspondence shall be completed, within 3 days upon receipt of the US Government Statement of Work.

3.9.1 The Contractor will not use any method or substances which may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, Sub-contractor, or Contractor's staff shall be the entire responsibility of the Contractor. The U.S. Embassy, Seoul, ROK will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

3.9.2 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process which has been agreed to by the U.S. Embassy, Seoul, ROK COR and the Contractor.

3.9.3 The Contractor shall provide each technician’s resume and training documentations within 20 days after receiving contract award.

3.9.4 Unit inspection schedule is based on 8 Units per day.

3.9.5 The technician/s shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days after the completion of each maintenance visit.

3.9.6 CONTRACTOR REQUIREMENTS. The Contractor shall:

· Perform periodic preventive maintenance services (PMSC)/Inspection on a quarterly basis for the CMR, Total of 4times a year.

· Perform periodic preventive maintenance services (PMSC)/Inspection on a semi-annual basis for the YEH, Total of 2 times a year.

· Provide, as necessary, upon notification emergency service at any time 24 hours/day, 7 days/week and furnish two to three telephone numbers at which the contractor or his representative can be contacted 24 hours/day, 7 days/week.

· Report to the Contracting Officer’s Representative (COR) immediately upon arrival at the CMR/YEH Housing and notify the COR when repairs have been completed.

· Respond to an emergency call within four (4) hours for HVAC systems and complete emergency repairs within 24 hours of arrival after receiving the request from the COR.

· Provide a complete service statement for PMSC and emergency services in accordance with Exhibit A.

3.9.7 CONTRACTOR QUALIFICATIONS. The Contractor shall:

· Possess experience in the maintenance and repair of refrigeration and HVAC systems in housing and/or commercial facilities with refrigeration or HVAC systems similar to the size, type, and complexity of equipment described in this SOW.

· Maintain the existing HVAC system. The technicians shall be craftsmen who have completed proper HVAC maintenance training and certified by manufacturer and/or proper certificate holder. Personnel’s qualification shall be submitted within 30 days of Contract Award.

· Esure that at least one member of the on-site crew shall be capable of oral and written communication in English at all times.

3.9.8 CONTRACTOR PERSONNEL. The Contractor shall employ directly adequate numbers of staff with sufficient experience, skill, and qualifications to successfully manage the contractor’s effort under the base contract, and to accomplish the required work. The Contractor is free to organize its work effort in a manner it believes will best deliver required services to the Government and provide staff that it believes fully supports that effort.

4. PERFORMANCE CRITERIA

4.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

· US Embassy satisfaction in respect to the maintenance of geothermal HVAC systems and prompt reaction to any change in arrangements or operational requirements of the US Embassy;

· compliance with the statutory and regulatory provisions of the laws of the jurisdiction;

· best in class practices within the industry;

· risk reduction for the US Embassy;

· preservation of asset value; and

· reduction in operating costs.

The Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

4.2 Performance Benchmarks

The Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Embassy and the Contractor.

The Contractor must allow the US Embassy access to the quality control system as well as the relevant quality systems of its subcontractors so as to enable monitoring and quality auditing of the maintenance service.

The US Embassy may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

4.3 Performance Monitoring and Reporting

The Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when required by the US Embassy.

5. HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:30AM and 5:00pm Monday through Friday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

New Year’s Day (A)

Martin Luther King, Jr.’s Birthday (A)

Washington’s Birthday (A)

Seol-Nal (Lunar New Year’s Days) (K)

Sam Il Jeol (Independence Movement Day) (K) Children’s Day (K)

Memorial Day (A)

Juneteenth National Independence Day (A)

Independence Day (A)

Kwang Bok Jeol (National Liberation Day) (K)

Labor Day (A)

Chuseok (Korean Thanksgiving Days) (K)

Gae Cheon Jeol (National Foundation Day) (K) Hangeul Nal (Korean Alphabet Day) (K) Columbus Day (A)

Veterans Day (A)

Thanksgiving Day (A)

Christmas Day (A)

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy Seoul, South Korea. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization on this Contract.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Contracting Officer’s Representative (COR) at least one (1) week prior to the visit.

6.2.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.3 Security Clearances. All Work locations under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. The Contractor shall work closely with the COR.

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Uniforms Personal Protective Equipment (PPE) and Tools. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms, all required PPE, and all tools required to perform the contract specified tasks. The Contractor shall be responsible for the cost of purchasing, cleaning, and repair of the uniforms, PPE, and tools.

6.4.2 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.6 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. DELIVERABLES

Provide a written report in English to the COR containing the following:

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

f) Repair report The following items shall be delivered under this contract:

8. INSURANCE REQUIREMENTS

8.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

8.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

General Liability Insurance

Workers’ Compensation and Employer’s Liability

8.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

9. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

10. QUALITY ASSURANCE PLAN (QAP).

10.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Services.

Performs all services set forth in the Statement of Work (SOW)

10.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

10.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

10.4. Procedures.

10.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

10.4.2 The COR will complete appropriate documentation to record the complaint.

10.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

10.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

10.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

10.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

11. SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Embassy YEH Compound and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

· Numbers (CLIN) shall include proper disposal of toxic/hazardous substances where applicable.

· The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and SDS sheets.

· All electrical equipment and associated materials for the Services Contract comply with Underwriters Laboratories (UL) requirements.

· Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances.

· Ensure that the Contractor’s personnel comply with all safety procedures and requirements.

· Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Embassy, Seoul, ROK on request.

· Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE) required and properly rated for safe implementation of this contract.

· The required and properly rated PPE must be worn while working at the Embassy and any Embassy owned or leased properties.

· Training program(s) shall be presented and must satisfy the US Embassy, Seoul, ROK. during the submittal process.

· Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO).

12. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

12.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor

Supervisory Facility Manager:

Biteng, Alfredo B: 02-397-4696 / BitengAB@state.gov COR, Engineering Supervisor Inspector:

Nam, Yoon Sun: 02-397-4788, NamYS2@state.gov

13. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to:

SeoulFMCInvoice@state.gov: Voucher Examiners of US Embassy Seoul’s Financial Management Center

EXHIBIT A

SCOPE OF WORK

A.1 GENERAL:

The U.S. Embassy in Seoul Korea requires preventive maintenance services and emergency repair services for the geothermal HVAC systems at the Chief of Mission Residence (CMR) and the Yongsan Embassy Housing (YEH) Compound. The purpose of this Scope of Work (SOW) is to define the requirements for these services. The intent of this contract is to ensure the preservation and optimal performance of the HVAC equipment. All work shall be executed in accordance with the project SOW and associated contract documents, while complying with all applicable safety, equipment, and building codes and standards.

A.2 PREVENTIVE MAINTENANCE SERVICE:

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

A.2.1 The Contractor shall provide all materials (including chemicals and refrigerant), supervision, labor, tools and equipment to perform preventive maintenance. All equipment, chemicals, and testing procedures and kits shall be approved in writing by the COR prior to use in the service contract. The Contractor will be responsible for submitting the manufacture specifications, SDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in both English and Korean languages.

A.2.2 The Contractor shall visit the CMR on a required basis (four times a year) at five-day consecutive intervals and visit YEH on a required basis (two times a year) at five-day consecutive intervals for Preventive Maintenance (PM) Service Activities for CMR units and YEH Housing units including inspections and general maintenance.

A.2.2.1 PM activities for the units include:

· Report with the COR.

· Record and report abnormal conditions, measurements taken, etc.

· Submit the list of repaired materials/items.

· Submit the list of materials/items that need to be repaired.

A.2.2.2 The Contractor shall provide the COR with a written report including material inventory list after the inspection, preventive maintenance, and repair within 2 week on the condition and performance of the Equipment.

A.2.2.3 The Contractor shall advise the COR of any recommended improvements that may assist in the overall operation of the Equipment, with consideration of operating and lifecycle costs.

A.2.3 Service Activities for the YEH and Ambassador's Residence include:

A.2.3.1 Service Activities for the YEH include:

· Visual inspection to verify air filters are being changed regularly and report it to the COR for action as needed.

· Check wire mesh over open ducts and clean them if needed.

· Inspect the condensate pan and drain to avoid the possibility of overflowing. Remove debris and clean them if needed.

· Check the unit wiring to ensure all connections are tight and that the wiring insulation is intact. Contractors are required to tighten and replace wiring to keep it safe.

· Inspect the evaporator coils for dirt and remove dust and clean them properly.

· Check Entering/Leaving Fluid Temp and adjust it as needed.

· Check Entering/Leaving Fluid Pressure and adjust as needed.

· Check Return/Supply Air Temp.

· Check the conditions for compressor and report to COR if further action is required.

· Check pump module and report to COR if further action is required.

A.2.3.2 Service Activities for the Ambassador's Residence include:

· Visual inspection to verify air filters are being changed regularly and report to the COR for action as needed.

· Inspect the condensate pan and drain to avoid the possibility of overflow Remove debris and clean them if needed.

· Check the unit wiring to ensure all connections are tight and that the wiring insulation is intact. Contractors are required to tighten and replace wiring to keep it safe.

· Inspect the evaporator coils for dirt and remove dust and clean them properly.

· Check Entering/Leaving Fluid Temp and adjust it as needed.

· Check Entering/Leaving Fluid Pressure and adjust it as needed.

· Check Return/Supply Air Temp.

· Check fan status (Amps, RPM, ESP).

· Check Damper status and adjust it as needed.

· Check Humidifier and adjust it as needed.

· Check pump (Amps, pressure)

· Check valve status

· Check Temp, humidity, and CO2 and adjust it as needed.

· Check CFM of ten (10) diffusers

· Inspect leak, damage, and corrosion for pipe and report any damaged areas for repair to the COR.

A.2.3.3 Electric (as scheduled and required)

· Check panel and report to the COR for action as needed.

· Check motor and report to the COR for action as needed.

A.2.3.4 Controls (as scheduled and required)

· Check logging, alarm, and program.

· Check amps, current etc.

· Check resistance for sensors

· Check damper actuator

· Check control valve

A.2.4 Precedence of Specifications. In the event of discrepancy and inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the more stringent maintenance specification shall prevail.

A.2.5 The Contractor shall schedule all preventive maintenance during normal working hour which are defined as 8:30 to 17:00, inclusive of periodic maintenance that may be required on Saturdays, except for any regular or special public holidays on which the US Embassy YEH Compound is not open, or as agreed with the US Embassy prior to commencement of the contract.

A.2.6 Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

A.3 EMERGENCY REPAIR SERVICE:

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all emergency repair services as outlined in this SOW. Emergency repair personnel will arrive on site within four (4) hours of initial call for service. If the nature of the call is such that the DOS personnel and contractor personnel agree that a four-hour response is not required, this response time will be waived on an individual basis.

A.3.1 The Contractor will establish a point of contact (name and phone number) for use by the U.S. Embassy Korea in providing response to equipment failures.

A.3.1.1 The point of contact will be available 24 hours per day 7 days per week throughout the agreements term.

A.3.1.2 Initial telephone response to repair call messages will be within 2 hours and respond to emergency and repair calls within 4 hours.

A.3.1.3 If a site visit is needed to repair equipment, repair personnel will arrive on site no later than the next business day following the initial telephone response for nonemergency repairs.

A.3.1.4 The U.S. Embassy Seoul will be responsible for determining the nature (emergency versus non-emergency) of any service calls.

A.3.1.5 The Contractor is not responsible for delays due to accidents, fires, floods, power failure, interruption of fuel supplies, civil disturbance, natural disasters, epidemics, pandemics, the inability to procure materials from the usual sources of supply, or upon any other cause beyond the control of the Contractor.

A.3.2 The Contractor personnel responding to both emergency and non-emergency repairs during normal business hours and after hours will be contacted by the Department of State Facility Manager in Seoul to arrange access to the appropriate building.

A.3.2.1 Although normal Contractor access is during the normal work hours specified elsewhere in this document, the Contractor may be granted 24-hour per day access to the buildings for emergency work.

A.3.2.2 The U.S. Embassy Seoul contact will be responsible for granting access for emergency work.

A.3.3 The Contractor shall be responsible for all logistics including but not limited to transportation.

A.4 EQUIPMENT LIST:

List of Geothermal HVAC systems at the YEH