Mail Meter Alaska

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 is soliciting quotes for a digital mailing system lease to support the Alaska VA Healthcare System and its Community-Based Outpatient Clinics across five facilities in Anchorage, Juneau, Soldotna, Fairbanks, and Wasilla, Alaska. The procurement includes mail processing equipment, software, and comprehensive services such as equipment delivery, installation, configuration, user training, preventive and corrective maintenance, and removal of old equipment. Required equipment specifications include five Ship Cube units, one Mail Center 2000 with Power Stacker and 70-pound scale, FedRAMP-certified cloud services and analytics, inbound tracking software with two tracking assistants and a five-bay charging station, and five multi-carrier shipping workstations capable of processing at least 110 letters per minute while supporting USPS, UPS, and FedEx carrier rates. The contract will be awarded to the lowest-priced responsible offeror based on price analysis with consideration of offer balance across the contract period and satisfactory past performance. Questions must be submitted by February 18, 2026 at 4:00 PM PST, with RFQ responses due by February 27, 2026 at 4:00 PM PST; however, the notice indicates a response deadline of March 2, 2026.

This is an unrestricted solicitation with no set-aside designation, and no incumbent contractor information is provided in the solicitation notice. The contract is structured as a firm fixed-price agreement for a 12-month base year with four one-year option years, running from April 1, 2026 through March 31, 2031, with no specific award value disclosed in the available documentation. Services include 24-hour maintenance response during normal business hours (Monday-Friday, 8:00 AM to 4:00 PM MST) and provision of 30 days of operating supplies upon contract initiation. Monthly invoices are submitted in arrears to the Financial Services Center in Austin, Texas via electronic submission, with the primary place of performance located in Anchorage, Alaska 99504, and additional performance sites at the four other VA facilities throughout the state.