MA ARNG Yellow Ribbon Event - February 2025
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W912SV-25-Q-0002
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 722310 Food Service Contractors
- PSC
- G003 Social- Recreational
- Place of performance
- Worcester, Massachusetts, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Massachusetts Army National Guard (MAARNG) is seeking event space and catering services to support its Yellow Ribbon Program for uniformed personnel. The event will be a two-day program located within 15 miles of Worcester, Massachusetts on February 1-2, 2025. The Department of the Army National Guard requires a contractor to provide a main ballroom accommodating up to 671 guests, four breakout rooms, a resource provider area, counseling room, and youth room, along with comprehensive catering and A/V technology services. The evaluation criteria will be based on a price-only assessment, with the government awarding the contract to the responsible offeror whose offer is most advantageous. Potential vendors must submit electronic quotes by December 23, 2024, to Lars Bernard and Melissa Melcher, with questions accepted until five business days before the response deadline.
The solicitation is designated as a Total Small Business set-aside under the Food Service Contractors NAICS category (722310). The venue must provide services from 7:00 AM to 5:00 PM each day, with event space access available one day prior to the program. Specific catering requirements include buffet-style lunches for all attendees, all-day beverage service, and accommodations for dietary restrictions. The event will serve 496 participants on the first day and 175 on the second day, with final meal counts to be provided 72 hours before the event. Contractors must ensure validated parking for all attendees and provide an exclusive venue with rooms free of view obstructions and proper electrical access. The contract will require professional, customer service-oriented staff who can partner with MAARNG to continuously improve program quality.
Notice text
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The Massachusetts Army National Guard (MAARNG) is seeking event space and catering services to support MAARNG Yellow Ribbon Program for uniformed personnel at a location within 15 miles of Worcester, Massachusetts on 1-2 February 2025 (two-day event). The contractor’s staff shall be fully qualified, professional, and customer service oriented. The contractor shall ensure quality work performance in accordance with (IAW) applicable standards and guidelines. Additionally, the contractor is expected to be a partner with the MAARNG in continuously improving the quality of programs and service offered to customers as defined in the attached Performance Work Statement (PWS).
Description of Services: Please see attached PWS.
Evaluation Criteria:
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.
Basis of Award is Price Only.
(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Submission of Quotes:
Proposed prices shall be firm fixed price (FFP) and inclusive of all labor, materials, lab fees, and associated services required to provide the medical surveillance examinations as described in the attached PWS.
Quotes shall be submitted electronically to Lars Bernard at Jeffrey.l.bernard6.civ@army.mil and Melissa Melcher at melissa.l.melcher2.civ@army.mil . All responses shall be submitted by the time indicated on this notice.
**Responses will only be accepted electronically via the e-mail addresses provided above. It is the vendors’ responsibility to confirm that their responses have been received.
Questions:
Questions regarding this acquisition may be addressed to Lars Bernard and Melissa Melcher at the above listed email addresses. Questions must be received no later than five (5) business days prior to date for receipt of responses. Questions will not be accepted by phone. Questions and Answers will be posted to this solicitation on a non-attribution basis. Offerors shall monitor the solicitation for the most current Q&A documents and amendments to the solicitation, as no other notification will be provided.
Files
| File | Type | Posted |
|---|---|---|
| PROVISIONS AND CLAUSES.docx | DOCX document | |
| Performance Work Statement (PWS)_Yellow Ribbon Feb 25_Final.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| MA ARNG Yellow Ribbon Event - February 2025 | Award Notice | |
| This notice | Solicitation |
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