Long-Term Seed Storage: Climate Controlled Walk-In Cooler
Closed Solicitation Posted
- Solicitation number
- 12FPC326Q0054
- Agency
-
Farm Production and Conservation
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4110 Refrigeration Equipment
- Place of performance
- Hoolehua, Hawaii 96729, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture Natural Resources Conservation Service seeks quotation for the provision, installation, and commissioning of a climate-controlled walk-in cooler for long-term seed storage at the Hoolehua Plant Materials Center in Hawaii, with quotations due September 16 and questions due September 11. This is a Total Small Business Set-Aside with a small business size standard of 1,250 employees.
Place of performance is Hoolehua, HI 96729. The cooler must meet minimum specifications including 16 feet length × 12 feet width × 8 feet height with 35–40°F cooling capability, a Munters HC-150 or equivalent dehumidifier maintaining no more than 35% relative humidity, 3-phase electrical operation, independent digital temperature and humidity controls, insulated construction, LED lighting with 6.5-foot minimum clearance, a south-facing right-hand swing door operable from inside and outside, and a steel entry ramp sloped no steeper than 1:12. All components must be new with clear Original Equipment Manufacturer traceability and manufacturer certificates of conformance. The contractor must remove and dispose of the existing cooler, ensure electrical compatibility with the available 240V 3-phase system, and complete all work within 60 calendar days of onsite start date, Monday through Friday, 7:30 a.m. to 4:00 p.m. Hawaii Time, excluding federal holidays.
The solicitation covers four line items: walk-in cooler, dehumidifier, labor for installation and removal, and shipping and freight. Pricing must be F.O.B. Destination or, if F.O.B. Origin, include estimated shipping. Delivery and installation must be completed within 180 days of award. The contract will be firm-fixed-price, single award, evaluated on lowest price technically acceptable. NAICS 333415, PSC 4110. A site visit is scheduled for September 9, 2026, at 10:00 a.m.; attendance is recommended but not required. Quotations must remain valid for 120 days from receipt.
Notice text
2 versions
Update #2 · Latest ·
A SITE VISIT IS SCHEDULED FOR THIS REQUIRMENT AND QUOTE DUE DATE WAS EXTENDED TO 16 SEP 2026. THE POP WAS ALSO EXTENDED TO 180 DAYS FROM AWARD. PLEASE SEE ATTACHED QUESTIONS AND ANSWERS FOR DETAILS.
A site visit is scheduled for September 9, 2025, at 10:00am. There is no access “procedure” for the site. A site visit is not required but recommended. The exact “location” where the cooler needs to be installed in the warehouse is the same location as the existing cooler (which needs to be removed).
USDA-NRCS
HOOLEHUA PLANT MATERIALS CENTER
4101 MAUNALOA HIGHWAY
HOOLEHUA, HI 96729
POC: David Duvauchelle, cell#: 808-345-2701
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 12FPC326Q0054 is issued as a Request for Quotation (RFQ) for purchase of a Long-Term Seed Storage: Climate Controlled Walk-In Cooler to include complete installation, ensure compatibility, and removal and disposal of existing unit. The United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS) Pacific Islands Area (PIA) Hoolehua Plant Materials Center (HIPMC) in Hoolehua, HI has a known valid requirement for commercial services from a general contractor or equivalent to provide and install a long-term seed storage walk-in cooler as well as remove and dispose of the existing walk-in cooler. The contractor will be required to ensure electrical compatibility and site preparation to ensure cooler be operational and functional. Specifications for the cooler are provided in Attachment 1, Performance Work Statement..
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 333415 The small business size standard is 1250 Employees This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 12FPC326Q0054 is issued as a Request for Quotation (RFQ) for purchase of a Long-Term Seed Storage: Climate Controlled Walk-In Cooler to include complete installation, ensure compatibility, and removal and disposal of existing unit. The United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS) Pacific Islands Area (PIA) Hoolehua Plant Materials Center (HIPMC) in Hoolehua, HI has a known valid requirement for commercial services from a general contractor or equivalent to provide and install a long-term seed storage walk-in cooler as well as remove and dispose of the existing walk-in cooler. The contractor will be required to ensure electrical compatibility and site preparation to ensure cooler be operational and functional. Specifications for the cooler are provided in Attachment 1, Performance Work Statement..
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 333415 The small business size standard is 1250 Employees This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
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| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Remove and Replace Walkin Cooler and Freezer | — | Total Small Business |
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