Attachement 1- Performance Work Statement and Specifications.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project

General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

Attachments

Project Long-Term Seed Storage: Climate Controlled Walk-In Cooler

General Information

1.0 Scope of Work

This PWS covers one major segment of work, defined in detail below. Services identified on this PWS shall be performed inside or on the interior and outside or on the exterior of Government-owned buildings and on Government-controlled land only. The Contractor will be responsible for attaining all applicable permits and all work must be done in accordance with all applicable building codes. The Contractor shall furnish all goods and perform all services expressed on this PWS, which includes removal of existing infrastructure, site preparation, installation of new items and site cleanup. The Contractor shall prepare all work locations, accordingly, as identified by the Government, by performing any necessary tasks to mitigate incurrence of the following: damages to walls, floors and ceilings; damages to Government-owned property; theft of Government-owned property; accidents; and hazards. The Contractor’s firm, fixed price shall include all reasonable costs for labor, personnel, expertise, project oversight, contract administration, travel, transportation, storage, disposal, shipping, freight, packaging, handling, tools, equipment, consumable materials, goods, and administrative expenses/fees.

2.0 Background

The United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS) Pacific Islands Area (PIA) Hoolehua Plant Materials Center (HIPMC) in Hoolehua, HI has a known valid requirement for commercial services from a general contractor or equivalent to install a long-term seed storage walk-in cooler as expressed during the remainder of this document. In addition to the terms, conditions, clauses and provisions in the basic contract, this Performance Work Statement (PWS) contains the performance-based work requirements that the Contractor shall complete to satisfactorily fulfill all identified agency needs at the HIPMC as it pertains to the comprehensive project.

Contractor Requirements

3.0 Technical Requirements / Tasks

3.1 Removal of Existing Infrastructure

Disconnect all electrical components of the existing walk-in cooler from on-site power source. The Contractor shall implement the safest and most cost-effective methods which are compatible with the existing Government infrastructure.

Remove and dispose of existing cooling unit and dehumidifying unit.

Disassemble existing walk-in cooler and dispose of materials.

Government waste removal containers shall not be available. Therefore, the Contractor shall be responsible for arranging any necessary logistics to completely remove all waste, materials, and unwanted debris as a result of performing the PWS requirements expressed herein.

3.2 Purchase and Installation of Climate Controlled Walk-in Cooler The Contractor shall acquire and install a climate-controlled walk-in cooler, in the HIPMC Seed Building in accordance with recognized industry standards, the Contractor’s existing commercial quality assurance system and applicable manufacturer recommendations. Exact location of the new climate-controlled walk-in cooler that must be installed shall be identified during the Site Visit. Regarding the installation of the new climate-controlled walk-in cooler, the Contractor must:

• Adhere to the Minimum Specifications outlined in PWS Paragraph 3.2

• Comply with all applicable Federal, State, Local: Building, electrical, and energy codes.

• Assure applicable items are UL Compliant

• Consider that there are two roll-up doors that can be used to bring the materials in, but they are such that the cooler may have to be built in place.

• Consider the location of the installation inside the Seed-Building of the HIPMC is on a concrete floor that may be un-level.

• Ensure that the climate-controlled walk-in cooler be operational and functional when Contractor is finished.

3.3 CLIMATE CONTROLLED WALK-IN COOLER MINIMUM SPECIFICATIONS

• Minimum outside dimensions of unit: Length: 16 feet, Width: 12 feet, Height: 8 feet.

• Minimum width of walk-in door: 36 inches.

• Cooling unit that can maintain internal temperature 35-40 degrees Fahrenheit.

• Dehumidifier unit, Munters HC-150 or equivalent, that can maintain relative humidity of not more than 35% when the cooler is at full speed.

• Cooling and Dehumidifier Unit should function on a 3-phase system.

• Independent digital control adjustment of temperature and humidity.

• Insulated floor, walls and ceiling.

• Door installed on the south-facing side of the unit.

• Door should be right-hand swing open towards the outside.

• Door should be openable from the inside and the outside

• Sufficient interior LED lighting to brightly light the entire internal area.

• Minimum clearance from the floor of interior lighting or other obstacles installed on the ceiling of the unit:

6.5FT

• Light switch mounted outside of unit, next to door entry.

• Ramp at entry door. Entry ramp must be of steel construction with a non-skid surface. It must be as wide as the entry door or wider. The slope of the ramp must be no steeper than 1:12.

*Important Request For Quote (RFQ) Note:

(a) When submitting a written offer in response to the RFQ, the Contractor shall identify the make, model, manufacturer and part number for the walk-in cooler and accessories, which the Contractor proposes to acquire/install if selected to perform the prospective contract award. However, such product offering shall, at a minimum, meet all requirements and product specifications expressed herein on this PWS.

3.4 MISCELLANEOUS ELECTRICAL REQUIREMENTS, AS NEEDED

The Contractor must ensure that all electrical fixtures are installed in accordance with applicable UL standards, building codes, electrical safety standards, commercial standards, manufacturer recommendations, and other recognized industry standards. In doing so, the Contractor shall implement the safest and most cost-effective methods which are compatible with the existing Government infrastructure.

4.0 Government Furnished

4.1 PLACE OF PERFORMANCE

All services identified on this PWS shall be performed by the Contractor at the following location:

USDA-NRCS

HOOLEHUA PLANT MATERIALS CENTER

4101 MAUNALOA HIGHWAY

HOOLEHUA, HI 96729

Note:

(a) The location for the work identified at PWS Paragraph 5.0 shall be performed in Maui County, Hawaii.

4.1 HOURS OF OPERATION

Access to the work site and work performance shall only be scheduled or performed by the Contractor (Prime or Sub to the Prime) between the hours of 7:30 am (Hawaii Time) and 4:00 pm (Hawaii Time) on normal business days of Monday through Friday. See PWS Paragraph 4.3 for information on federal holidays and weekends (Saturday and Sunday).

4.2 WORKDAYS ALLOWED

The Contractor shall be allowed sixty (60) total calendar days to complete all requirements expressed on this PWS and corresponding contract once actual onsite work at the project location starts.

4.3 FEDERAL HOLIDAYS AND WEEKENDS

Work shall not be scheduled or performed by the Contractor (Prime or Sub to the Prime) on federal holidays and weekends (Saturday and Sunday).

4.4 STORAGE AND PRODUCT DELIVERIES

Government storage facilities shall not be available. Inspection, Acceptance and Freight On Board (F.O.B.) for all line items is Destination, regardless of whether the line item acquires a commodity or service. Pursuant to FAR 52.212-4(n), the Government shall not assume title to any good or service provided by the Contractor until actual acceptance from a USDA-NRCS PIA Contracting Officer is granted in writing, which shall occur only after all PWS/contract requirements have been successfully fulfilled by the Contractor. The Government shall not be assuming liability (risk) for any product deliveries sent to the HIPMC prior to the Contractor’s arrival to start actual performance of the PWS/contract requirements. Therefore, the Contractor is hereby advised to plan delivery of goods/materials and performance of services carefully during the mobilization period authorized above at PWS Paragraph 6.0.

4.5 OTHER AVAILABLE GOVERNMENT FACILITIES

Government bathroom facilities will not be available at the project worksite during performance of the contract/PWS requirements for use by the Contractor. Drinkable water, running or well, and indoor air-conditioned rooms will not be available for use by the Contractor. The Contractor’s use and access to the available Government facilities identified herein shall be coordinated with and authorized by USDA-NRCS PIA quality assurance personnel, as mission needs allow. As a somewhat remote Government facility that is focused primarily on outdoor agriculture and conservation research/development, the HIPMC facilities may have some limitations because the HIPMC is not a typical office setting or a commercial business. The Contractor is hereby advised to make any necessary arrangements, beyond what may be currently available at the HIPMC, which ensures company employees and Subs performing the contract at the project location have safe drinking water, a cool environment to mitigate high summer temperatures and bathroom facilities for all personnel.

4.6 ELECTRICAL SYSTEM

The existing power source at the HIPMC for the seed cooler is a 240V 3-phase electrical power system. The Contractor must ensure that all electrical fixtures are installed in accordance with applicable UL standards, building codes, electrical safety standards, commercial standards, manufacturer recommendations, and other recognized industry standards. In doing so, the Contractor shall implement the safest and most cost-effective methods which are compatible with the existing Government infrastructure.

5.0 Deliverables / Schedule

5.1 PERIOD OF PERFORMANCE

The Contractor is advised to plan resources accordingly so the schedule identified herein under PWS Paragraph

5.0 can be accomplished successfully.

5.2 REPORTING REQUIREMENTS

The contractor is required to provide written progress reports weekly for the period of performance. The progress report shall cover all work completed during the specified period and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

Key Deliverables

Item No. Deliverable Objective Due

1 Proposed Project Plan Defining the responsibilities, timeline, risks and milestones of contract objectives.

No later than five (5) business days after contract award

2 Weekly Status Report Report documenting tasks & issues weekly. Weekly, every Friday, by 3:00 PM EDST until the contract expires

6.0 Travel

During the authorized mobilization period, the Contractor shall obtain all necessary goods, materials, parts, personnel, labor, transportation, tools, etc. and must finalize all logistics to effectively begin performance of the contract requirements at the actual worksite in Hoolehua, HI. Also, the Contractor shall coordinate with designated USDA-NRCS PIA quality assurance personnel as necessary to foster successful and timely completion of all PWS/contract requirements. However, as a minimum, the Contractor shall arrange the firm performance start date with the appropriate USDA-NRCS PIA quality assurance personnel to avoid disrupting the Agency’s mission duties at the HIPMC

7.0 Contractor’s Key Personnel

7.1 PRIME CONTRACTOR MANAGEMENT OF CONTRACT PERFORMANCE

The Contractor (Prime) shall be responsible for dedicating and maintaining a sufficient number of licensed (if applicable), knowledgeable, proficient, skilled and professional personnel based on the level of service required to perform the PWS requirements, as commensurate with commercial practices or industry standards. The Contractor is encouraged to internally-manage company resources and assets accordingly in the most effective manner to successfully perform or fulfill all contractual requirements as expressed on this PWS. The Contractor shall also be responsible for managing all aspects of Subcontractor performance as necessary to successfully perform the requirements expressed on this PWS/contract. PWS Paragraphs 7.1 through 7.9 below shall flow down from the Prime to Subcontractors at any level.

7.2 CONTRACT ADMINISTRATION PERSONNEL

At a minimum, the Contractor shall assign one company point of contact that can act on behalf of the Contractor who will also be responsible for assisting the designated USDA-NRCS PIA procurement office with contract administration functions as necessary during the entire life of the contract.

7.3 SITE MANAGER

The Contractor shall assign one site manager (i.e. project manager, supervisor, foreman, team lead, etc.) who must always be present at the project location whenever Contractor personnel are performing the contract.

The Contractor’s designated site manager shall provide oversight to ensure timely and responsive performance of all PWS/contract requirements. The Contractor’s designated site manager shall be the primary interface for communicating with USDA-NRCS PIA quality assurance personnel as necessary during the entire life of the contract.

8.0 Security Requirements

8.1 SAFETY AND HEALTH

At all times, even during inclement weather, the Contractor shall ensure that all personnel maintain safe working conditions within the vicinity of the worksite while performing the requirements of the contract in a manner that safeguards adverse incidents against Contractor and Government employees including mitigation of damage, loss or theft of Government real property, equipment, buildings, tools, machinery and other personal property. The Contractor shall also extend the same oversight to any documented USDA-NRCS PIA Partners that enter the general work area.

8.4 WORK-SITE CLEAN-UP

The Contractor shall be responsible for all site cleanup which leaves the work location secure and free from all debris, materials, tools, equipment and obstructions at the end of each day and at the completion of all contract requirements. Government waste removal containers shall not be available. Therefore, the Contractor shall be responsible for arranging any necessary logistics to completely remove all waste, materials, unwanted debris, packaging, boxes, and those items which were removed from each Government facility as a result of performing the PWS requirements expressed herein.

8.5 PESTS, ACTS OF GOD AND OTHER LIABILITIES

Following the completion of all contract requirements and at the end of each workday, the Contractor shall leave the worksite in a condition free from all pests, rodents, animals, etc., protected from Acts of God such as rain, snow, wind, water seepage, moisture, etc., in a manner which does not promote other catastrophic events such as fire, water damage, loss of property, accidents, etc.

Attachment

EXISTING ELECTRICAL INFRASTRUCTURE FOR WALK-IN SEED COOLER

Figure 3.

Figure 2. Figure 1.

Figure 1: Walk-in Seed Cooler breaker box (building exterior) Figure 2: Walk-in Seed Cooler breaker box (close-up)

Figure 3: Walk-in Seed Cooler Disconnect.

Top = Disconnect for Dehumidifier Bottom = Disconnect for Cooler

Figure 4: Close-up of Disconnect for Dehumidifier (60 Amp) Figure 5: Close-up of the label for the Disconnect for Dehumidifier

Figure 6: Close-up of Disconnect for the Cooler (30 Amp).

Figure 7: Close-up of the label for the Disconnect for the Cooler.

Figure 4. Figure 5.

Figure 6. Figure 7.

Figure 8: Existing Dehumidifier Figure 9: Existing exhaust ducting Figure 10: Existing Cooler

Figure 11: Existing walk-in cooler location Figure 12: Existing roll-up door entry. Approximately 10ft high x 12ft wide.

Figure 8. Figure 9. Figure 10.

Figure 11. Figure 12.

Ho’olehua Plant Materials Center – Buildings Layout 4101 Maunaloa Highway Ho’olehua, HI 96729 Coordinates: Latitude: 21.147573, Longitude: -157.102534 Site manager: David Duvauchelle, David.Duvauchelle@usda.gov, 808-567-6885 x111

KEY LOCATION

A PMC MAIN OFFICE

B SEED CLEANING-LAB (Location of Walk-In Seed Cooler)

C HEAVY EQUIPMENT & SHOP BLDG

D FRONT GATE ENTRANCE

C

B

A

D