Logistic Services and Supplies for Independence Day Celebration 2025
Closed Solicitation Posted
- Solicitation number
- 19JA8025Q0014
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Tokyo Tokyo Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, specifically the U.S. Embassy in Tokyo, is soliciting quotations for logistic services and supplies for the Independence Day Celebration 2025 at the Ambassador's Residence in Tokyo, Japan. The Request for Quotations (RFQ) seeks a contractor to provide comprehensive event support, including tent installation, flooring, decorations, and lighting setup for the celebration. Contractors must be registered in the System for Award Management (SAM) prior to submitting their quotation, which is due by May 18, 2025, at 12:00 noon Japan Standard Time. The U.S. Government intends to award a firm-fixed-price contract to the responsible company submitting the lowest-priced, acceptable quote, with the potential to hold discussions with companies in the competitive range if necessary. Quotations must be submitted electronically to Masao Chuma via email, with a maximum email size of 15MB.
The contract opportunity is not set aside for any specific group and falls under the NAICS category of Convention and Trade Show Organizers (561920). The place of performance is Tokyo, Japan, with the contractor responsible for complete setup by June 19, 2025, including tent installation in various areas of the residence, plywood overlay flooring with vintage wood grain self-adhesive material, and decorative elements like bunting and flag lighting. The U.S. Government will provide electrical power base stations, and the contractor must adhere to specific requirements for tent materials and event aesthetics. The contractor will be required to remove all equipment and decorations by June 21, 2025. While no specific award value is mentioned, the contract will cover comprehensive event logistics for the Independence Day Celebration, with a focus on creating an appropriate and festive environment at the Ambassador's Residence.
Notice text
Enclosed is a Request for Quotations (RFQ) for the subject Logistic Services and Supplies for Independence Day Celebration 2025 at the Ambassador’s Residence in Tokyo.
All responsible sources may submit a quotation, which will be considered.
The U.S. Government intends to award a firm-fixed-price contract to the responsible company submitting an acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting a quotation pursuant to FAR provision 52.204-7. Therefore, prospective quoters are required to register prior to the submittal of quotations.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Your quotation must be submitted electronically to Masao Chuma via email to ChumaMX@state.gov. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Files
| File | Type | Posted |
|---|---|---|
| 19JA8025Q0014 - RFQ - CO signed.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Logistic Services and Supplies for Independence Day Celebration 2025 | Pre-Solicitation |
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