LiDAR System Software and Training - College Station, TX
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12805B25Q0002
- Agency
- Plains Area Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 513210 Software Publishers
- PSC
- 7G22 It And Telecom - Network: Satellite And Rf Communications Products (Hw, Perpetual License Software)
- Place of performance
- College Station, Texas 77845, United States
- Points of contact
-
- Peter Nelson peter.b.nelson@usda.gov (970) 851-3737
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture Agricultural Research Service (USDA-ARS) is soliciting proposals for a LiDAR System Software and Training package for its Aerial Application Technology Research Unit in College Station, Texas. The procurement seeks a comprehensive system that includes software enabling sensor configuration, real-time control, data transformation, and cloud-based processing for a RANGER-UAV LITE lidar system. The contract will be awarded using Lowest Price Technically Acceptable (LPTA) evaluation criteria, with technical acceptability determined by meeting all specifications in Attachment 1 and demonstrating acceptable past performance. Vendors must submit electronic proposals via email to Peter Nelson by 5:00 PM EST on December 4, 2024, with written questions accepted until December 3, 2024. The government will evaluate offers based on two primary technical factors: the LiDAR system's ability to meet specified requirements and the vendor's past performance record.
This solicitation is exclusively set aside for small businesses under NAICS code 513210 (Software Publishers) and will result in a firm-fixed-price contract. The system will support research projects focused on precise 3D measurements of crop plants, invasive weeds, and fruit trees to model plant structure and estimate growth parameters. The procurement requires delivery of the system within 30 days after award to the USDA-ARS facility at 3103 F&B Road in College Station, Texas. While specific award value is not disclosed, the contract includes software, training, documentation, and a minimum one-year warranty. Prospective vendors must be registered in the System for Award Management (SAM.gov) and have an active Unique Entity Identifier (UEI). The system's technical requirements include capabilities for sensor configuration, data transformation, image fusion, and cloud-based processing with up to 5TB storage capacity.
Notice text
2 versions
Update #2 · Latest ·
The Agricultural Research Service, Plains Area Administrative office, Acquisition and Personal Property office intends to solicit and award a single firm-fixed-price contract for the purchase of a LIDAR System Software and Training for College Station, TX. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued under Request for Quotation (RFQ) number 12805B25Q0002.
This requirement is being solicited under NAICS code 513210, Software Publishers and is set-aside for 100% Total Small Business.
All FAR references are based off FAC 2025-01, Effective 12 November 2024.
This firm-fixed-priced award will be awarded as firm-fixed price contract. Delivery to College Station, TX 30 days after award.
FAR 52.212-1, Instructions to Offerors-Commercial, is applicable to this acquisition. An addendum will be added on page 11.
FAR 52.212-2, Evaluation of Offerors, is applicable to this acquisition.
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. FAR Part 13 Simplified Acquisition Procedures utilizing Lowest Priced Technically Acceptable (LPTA) factors will be used for the evaluation process. The following factors shall be used to evaluate offers:
Technical Factor #1 –LIDAR System Software and Training provided meet all the specifications spelled out in Attachment 1. All addressed specifications must be addressed. Failure to not address any of the specifications will result in the vendors quote being found unacceptable.
Technical Factor #2 – Past performance will be evaluated in accordance with FAR 13.106-2. Past Performance will be rated on an “acceptable” or “unacceptable” basis. The apparent successful, prospective contractor must have acceptable past performance. System for Award Management (SAM.gov) exclusions list, Federal Awardee Performance and Integrity Information System, and Contractor Performance Assessment Reporting System (CPARS) shall be considered as part of the past performance evaluation process. Any past performance that is found to be “negative”, shall result in the entire Past Performance rating as “Unacceptable”. “Negative” is defined as any CPARS past performance evaluation rated less than “Satisfactory”, any Terminations for Default/Cause, or any negative performance references will be rated as ‘Unacceptable’. Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Any past performance that is found to be “negative”, shall result in the entire Past Performance rating as “Unacceptable” making the overall Technical Acceptability as “Unacceptable”.
If an offeror receives an adjectival rating of “unacceptable” in any factor they may not be eligible for contract award.
Offeror must sign and date page 3 to acknowledge the 52.252-1 addendum along with all amendments posted to sam.gov for 12805B25Q0002.
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and no addendum has been added.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and applicable clauses within 52.212-5 to this acquisition have been marked with an X.
Other additional FAR Clauses have been added to this synopsis/solicitation. If they are incorporated by reference in this synopsis/solicitation, use acquisition.gov to read them in their entirety.
Submittals Formats: Only Electronic submissions via email will be accepted due to Contract Specialist working remotely.
Offers are due to the Contract Specialist, Peter Nelson, at peter.b.nelson@usda.gov by 5:00 PM (EST) 12/04/2024.
For information regarding this synopsis/solicitation, please contact Peter Nelson at peter.b.nelson@usda.gov . Only written submitted questions sent via email will be given a response. They will be answered via a Questions from Industry posting to sam.gov. Due to USDA-ARS operating remotely, Peter Nelson is only available via email.
Notice to Offeror(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred.
Site Visit: N/A
Questions must be submitted in writing via email to peter.b.nelson@usda.gov. Questions received after December 3, 2024, may not receive a response. Responses will be posted to sam.gov in a document titled Questions from Industry. You will not receive a direct response.
12/03/2024 - Solicitation updated to include FAR 52.201-1. Close dated extended to 12/06/2024.
Update #1 ·
The Agricultural Research Service, Plains Area Administrative office, Acquisition and Personal Property office intends to solicit and award a single firm-fixed-price contract for the purchase of a LIDAR System Software and Training for College Station, TX. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued under Request for Quotation (RFQ) number 12805B25Q0002.
This requirement is being solicited under NAICS code 513210, Software Publishers and is set-aside for 100% Total Small Business.
All FAR references are based off FAC 2025-01, Effective 12 November 2024.
This firm-fixed-priced award will be awarded as firm-fixed price contract. Delivery to College Station, TX 30 days after award.
FAR 52.212-1, Instructions to Offerors-Commercial, is applicable to this acquisition. An addendum will be added on page 11.
FAR 52.212-2, Evaluation of Offerors, is applicable to this acquisition.
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. FAR Part 13 Simplified Acquisition Procedures utilizing Lowest Priced Technically Acceptable (LPTA) factors will be used for the evaluation process. The following factors shall be used to evaluate offers:
Technical Factor #1 –LIDAR System Software and Training provided meet all the specifications spelled out in Attachment 1. All addressed specifications must be addressed. Failure to not address any of the specifications will result in the vendors quote being found unacceptable.
Technical Factor #2 – Past performance will be evaluated in accordance with FAR 13.106-2. Past Performance will be rated on an “acceptable” or “unacceptable” basis. The apparent successful, prospective contractor must have acceptable past performance. System for Award Management (SAM.gov) exclusions list, Federal Awardee Performance and Integrity Information System, and Contractor Performance Assessment Reporting System (CPARS) shall be considered as part of the past performance evaluation process. Any past performance that is found to be “negative”, shall result in the entire Past Performance rating as “Unacceptable”. “Negative” is defined as any CPARS past performance evaluation rated less than “Satisfactory”, any Terminations for Default/Cause, or any negative performance references will be rated as ‘Unacceptable’. Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Any past performance that is found to be “negative”, shall result in the entire Past Performance rating as “Unacceptable” making the overall Technical Acceptability as “Unacceptable”.
If an offeror receives an adjectival rating of “unacceptable” in any factor they may not be eligible for contract award.
Offeror must sign and date page 3 to acknowledge the 52.252-1 addendum along with all amendments posted to sam.gov for 12805B25Q0002.
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and no addendum has been added.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and applicable clauses within 52.212-5 to this acquisition have been marked with an X.
Other additional FAR Clauses have been added to this synopsis/solicitation. If they are incorporated by reference in this synopsis/solicitation, use acquisition.gov to read them in their entirety.
Submittals Formats: Only Electronic submissions via email will be accepted due to Contract Specialist working remotely.
Offers are due to the Contract Specialist, Peter Nelson, at peter.b.nelson@usda.gov by 5:00 PM (EST) 12/04/2024.
For information regarding this synopsis/solicitation, please contact Peter Nelson at peter.b.nelson@usda.gov . Only written submitted questions sent via email will be given a response. They will be answered via a Questions from Industry posting to sam.gov. Due to USDA-ARS operating remotely, Peter Nelson is only available via email.
Notice to Offeror(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred.
Site Visit: N/A
Questions must be submitted in writing via email to peter.b.nelson@usda.gov. Questions received after December 3, 2024, may not receive a response. Responses will be posted to sam.gov in a document titled Questions from Industry. You will not receive a direct response.
Attachments
| File | Type | Posted |
|---|---|---|
| 12805B24Q0002 Updated.pdf | ||
| Schedule of Items Fillable.xlsx | XLSX spreadsheet | |
| 12805B24Q0002.pdf | ||
| Specifications 12805B25Q0002.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| LiDAR System Software and Training - College Station, TX | Award Notice | |
| LiDAR System Software and Training - College Station, TX | Solicitation |
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