Licensing, maintenance/support, and escrow for the Acquisitions Dashboard
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 6913G625Q300015
- Agency
-
Immediate Office of the Secretary of Transportation
Department of Transportation
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- Place of performance
- Cambridge, Massachusetts 02142, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Transportation's John A. Volpe National Transportation Systems Center intends to award a sole source contract to i5 Services, Inc. for maintenance, support, licensing, and escrow services for its Acquisitions Division Dashboard. The solicitation is a combined synopsis/solicitation for commercial items under FAR Parts 12 and 13, covering monthly maintenance and support, an annual software license, and a one-time escrow fee. The contract will use NAICS code 541511 with a small business size standard of $34 million. Vendors must submit their quotes via email to Karen Marino by 12:00 PM Eastern Time on January 31, 2024, with questions due by 3:00 PM on February 30, 2025. All offerors must be registered in the System for Award Management (SAM) and complete the required representations and certifications, with failure to meet solicitation requirements potentially resulting in ineligibility for award.
The solicitation is set aside for total small businesses and is specifically a sole source award to i5 Services, Inc., the original developer of the proprietary Acquisitions Dashboard. The contract covers a period of performance from the date of award through January 31, 2026, with three specific Contract Line Item Numbers (CLINs): monthly maintenance and support for 12 months, one software license, and a one-time escrow fee. The place of performance is the Volpe Center in Cambridge, MA, where the web-based dashboard tracks purchase requests, contract awards, contracting officer workload assignments, and contract closeout activities. Market research conducted in January 2025 confirmed that i5 Services is the only contractor capable of providing the required services, with a potential switch to another vendor estimated to cause a 6-month delay and approximately $100,000 in redevelopment costs.
Notice text
2 versions
Update #2 · Latest ·
This is Amendment No. 1 to this combined synopsis/solicitation.
The notice is amended to change the date questions are due by to 02/06/2025 at 10:00AM EST.
All other terms and conditions remain the same.
__________________________________________________________________________
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation No. 6913G625Q300015 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This solicitation document and Incorporated provisions are those in effect through Federal Acquisition Circular 2025-03, effective 01/17/2025. The NAICS Code is 541511; the Small Business size standard is $34M.
The U.S. Department of Transportation/John A. Volpe National Transportation Systems Center (Volpe Center) intends to solicit and award on a sole source basis to i5 Services, Inc., in accordance with FAR 13.106-1(b). The contractor shall provide Maintenance and Support, an annual License and annual Escrow for the Acquisitions Division Dashboard located at the Volpe Center in Cambridge, MA, in accordance with the attached Statement of Work (SOW).
REQUIREMENTS/SPECIFICATIONS
The Government intends to award a firm fixed price purchase order as a result of this Combined Synopsis/Solicitation. This notice is expected to result in a single award, subject to receipt of an acceptable quote.
Please provide a firm fixed price quote in accordance with the contract items (CLINs) below and the attached Statement of Work (SOW).
CLIN 00100 - Monthly Maintenance and Support
Quantity: 12
Unit: MO
Unit Price: $_______________
Total Price: $______________
PSC: DF10
Period of Performance: date of award to 01/31/2026
CLIN 00200 – Software License
Quantity: 1
Unit: EA
Unit Price: $________________
Total Price: $_______________
PSC: DF10
Period of Performance: date of award to 01/31/2026
CLIN 00300 One time Escrow Fee
Quantity: 1 Unit: EA
Unit Price: $________________
Total Price: $_______________
PSC: DF10
Period of Performance: date of award to 01/31/2026
INSTRUCTIONS TO OFFERORS:
This combined synopsis/solicitation hereby incorporates all Federal Acquisition Regulation (FAR) provisions and clauses contained herein.
Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items apply to this acquisition and is incorporated by reference.
Vendors are required to meet all solicitation requirements. Failure to meet a requirement may result in a vendor submission being ineligible for award. If the vendor finds it necessary to take exception to any of the requirements specified in the solicitation, the vendor shall clearly identify where it is addressed in its proposal. Each exception shall clearly identify the specific paragraph and/or part of the solicitation to which the exception is taken.
FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (attached). All Offerors must include a completed copy of the provision at FAR 52.212-3. An Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through http://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. All Contractors must be registered in SAM in order to receive an award from a DOT Agency.
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated by reference.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is hereby incorporated by reference; additional clauses cited in FAR 52.212-5 that apply to this acquisition are: 52.219-6, 52.204-27, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-15, 52.223-18, 52.225-1, 52.225-13, 52.226-8, 52.232-33, 52.232-40 and 52.252-1.
All offerors must have completed the following representations via Sam.Gov. If the offeror has not completed these representations, they must be included as an attachment in the quote submission:
FAR 52.204-26 OR FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
The FAR provisions and clauses cited in this notice can be viewed at http://www.acquisition.gov/far.
Questions shall be submitted by 10:00AM on 02/06/2025 EST, to Karen Marino via email at Karen.Marino@dot.gov.
The offer should be addressed to the following: U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Karen Marino, V-222, 55 Broadway, Cambridge, MA 02142. The signed offer must be submitted via e-mail to the contracting officer Karen.Marino@dot.gov. The time for receipt of offers is 12:00 PM Eastern Time on 02/06/2024. No telephone requests will be honored. The Government will not pay for any information received.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation No. 6913G625Q300015 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This solicitation document and Incorporated provisions are those in effect through Federal Acquisition Circular 2025-03, effective 01/17/2025. The NAICS Code is 541511; the Small Business size standard is $34M.
The U.S. Department of Transportation/John A. Volpe National Transportation Systems Center (Volpe Center) intends to solicit and award on a sole source basis to i5 Services, Inc., in accordance with FAR 13.106-1(b). The contractor shall provide Maintenance and Support, an annual License and annual Escrow for the Acquisitions Division Dashboard located at the Volpe Center in Cambridge, MA, in accordance with the attached Statement of Work (SOW).
REQUIREMENTS/SPECIFICATIONS
The Government intends to award a firm fixed price purchase order as a result of this Combined Synopsis/Solicitation. This notice is expected to result in a single award, subject to receipt of an acceptable quote.
Please provide a firm fixed price quote in accordance with the contract items (CLINs) below and the attached Statement of Work (SOW).
CLIN 00100 - Monthly Maintenance and Support
Quantity: 12
Unit: MO
Unit Price: $_______________
Total Price: $______________
PSC: DF10
Period of Performance: date of award to 01/31/2026
CLIN 00200 – Software License
Quantity: 1
Unit: EA
Unit Price: $________________
Total Price: $_______________
PSC: DF10
Period of Performance: date of award to 01/31/2026
CLIN 00300 One time Escrow Fee
Quantity: 1 Unit: EA
Unit Price: $________________
Total Price: $_______________
PSC: DF10
Period of Performance: date of award to 01/31/2026
INSTRUCTIONS TO OFFERORS:
This combined synopsis/solicitation hereby incorporates all Federal Acquisition Regulation (FAR) provisions and clauses contained herein.
Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items apply to this acquisition and is incorporated by reference.
Vendors are required to meet all solicitation requirements. Failure to meet a requirement may result in a vendor submission being ineligible for award. If the vendor finds it necessary to take exception to any of the requirements specified in the solicitation, the vendor shall clearly identify where it is addressed in its proposal. Each exception shall clearly identify the specific paragraph and/or part of the solicitation to which the exception is taken.
FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (attached). All Offerors must include a completed copy of the provision at FAR 52.212-3. An Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through http://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. All Contractors must be registered in SAM in order to receive an award from a DOT Agency.
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated by reference.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is hereby incorporated by reference; additional clauses cited in FAR 52.212-5 that apply to this acquisition are: 52.219-6, 52.204-27, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-15, 52.223-18, 52.225-1, 52.225-13, 52.226-8, 52.232-33, 52.232-40 and 52.252-1.
All offerors must have completed the following representations via Sam.Gov. If the offeror has not completed these representations, they must be included as an attachment in the quote submission:
FAR 52.204-26 OR FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
The FAR provisions and clauses cited in this notice can be viewed at http://www.acquisition.gov/far.
Questions shall be submitted by 3:00PM on 02/30/2025 EST, to Karen Marino via email at Karen.Marino@dot.gov.
The offer should be addressed to the following: U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Karen Marino, V-222, 55 Broadway, Cambridge, MA 02142. The signed offer must be submitted via e-mail to the contracting officer Karen.Marino@dot.gov. The time for receipt of offers is 12:00 PM Eastern Time on 01/31/2024. No telephone requests will be honored. The Government will not pay for any information received.
Files
| File | Type | Posted |
|---|---|---|
| 6913G625Q300015 Sole Source Justification_Redacted.pdf | ||
| 6913G625Q300015_FAR_52.212-3.pdf | ||
| 6913G625Q300015 SOW.pdf | ||
| 6913G625Q300015 Pricing Sheet.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Licensing, maintenance/support, and escrow for the Acquisitions Dashboard | Award Notice | |
| This notice | Solicitation |
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