6913G625Q300015 Sole Source Justification_Redacted.pdf
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- Solicitation number
- 6913G625Q300015
About this file
This is a Sole Source Justification document from the Department of Transportation's Volpe National Transportation Systems Center for the renewal of maintenance/support, annual licensing, and escrow services for their Office of Acquisitions Dashboard application.
The justification explains that i5 Services, LLC is the only viable source as they originally developed the proprietary dashboard application (completed in February 2016 under PO DTRT5715P80045) and are uniquely qualified to provide ongoing support. The period of performance is February 2025 through January 31, 2026. The dashboard is a web-based application hosted at the Volpe Center in Cambridge, MA that tracks purchase requests, contract awards, CO workload assignments, and contract closeout activities. The document states that attempting to switch vendors would cause a 6-month delay and cost approximately $100,000 for redevelopment. The most recent support contract was awarded to i5 Services under PO 6913G624P800015. Market research conducted in January 2025 confirmed that i5 Services is the only contractor able to provide the required licensing, maintenance, and source code escrow services due to their proprietary ownership of the application.
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Other files
| File | Type | Posted |
|---|---|---|
| 6913G625Q300015_FAR_52.212-3.pdf | ||
| 6913G625Q300015 SOW.pdf | ||
| 6913G625Q300015 Pricing Sheet.pdf |
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Text version
V220T.12 (01/19)
Procurement Request No. V2202090
DEPARTMENT OF TRANSPORTATION
OFFICE OF THE ASSISTANT SECRETARY FOR RESEARCH AND TECHNOLOGY
VOLPE NATIONAL TRANSPORTATION SYSTEMS CENTER (VOLPE CENTER)
Office of Acquisitions, V220
SOLE SOURCE SAP JUSTIFICATION
A. Description of Supplies/Services.
The purpose of this procurement is to procure the renewal of maintenance/support, annual licensing, and escrow for the Office of Acquisitions Dashboard application. The Office of Acquisitions Dashboard is a web-based software application that is intended to improve communications regarding the status of Purchase Requests (PRs) from the time of receipt by the Office of Acquisitions until award and to help acquisition staff and Contracting Officer’s Representatives (CORs) maintain visibility of awarded contracts/orders from award through closeout. It also serves as the mechanism by which the Office of Acquisitions tracks CO workload assignments (PRs and contract administration) and contract closeout activity. The Acquisition Dashboard application is hosted on-site at the Volpe Center in Cambridge, MA. The period of performance for this requirement is from date of award (February 2025 through January 31, 2026. It is requested that these services be acquired from i5 Services, LLC (the developer of the Office of Acquisitions Dashboard application) for the reasons described below.
B. Market Research.
Market research was conducted in January 2025 by Alison Fecht, V220, which identified that the Volpe Center originally contracted with i5 Services, LLC under Purchase Order No. DTRT5715P80045 to develop a dashboard application that tracks and reports the status of PRs received in the Office of Acquisitions as well as resulting contract awards. The development of the Office of Acquisitions Dashboard application was completed in February 2016. The Volpe Center subsequently contracted with i5 Services, LLC on an annual basis (most recently via Purchase Order No.
6913G624P800015) for maintenance/support, licensing, and escrow. The Volpe Center requires continued license and escrow agreements as well as continuous updates and maintenance services to operate effectively and to comply with DOT IT security requirements. The Acquisitions Dashboard is a custom-developed software application proprietary to i5 Services. Therefore, no company other than i5 Services, LLC can provide the licensing, escrow, maintenance, and support for this application.
C. Supporting Rationale. Complete one of the following three sections and annotate the two non-applicable sections with an “N/A.”
(1) Sole Source: Only one responsible source and no other supplies or services will satisfy agency requirements.
(i) Explain why a particular expertise or level of expertise is critical to the requirement.
i5 Services, LLC has the particular expertise that is critical to this requirement because i5 Services, LLC developed the Office of Acquisitions Dashboard software application and is the only company that can provide licensing, updates and maintenance for the application at this time. It is also the only company that can escrow the application source code.
(ii) Provide evidence that this contractor is the only source that has the required expertise, referencing the market research outcome.
Based on the market research described above, i5 Services, LLC has developed and deployed the Office of Acquisitions Dashboard application and is the only contractor that can provide the software licensing, maintenance/support, and escrow that the Volpe Center requires.
(iii) Define the impact in terms of feasibility, time, and cost of educating another contractor to obtain that expertise.
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