LES Health Insurance, U. S. Embassy Malta
Closed Solicitation Posted
- Solicitation number
- 19GE5026R0020
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524114 Direct Health and Medical Insurance Carriers
- Place of performance
- Malta
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State Office of Acquisition Management is soliciting proposals for comprehensive health insurance services for Locally Engaged Staff (LES) and their dependents at the U.S. Embassy Valletta, Malta. The contract requires coverage for an estimated 201 individuals, including 89 employees, 69 adult dependents, and 43 dependent children, with mandatory benefits encompassing hospitalization, outpatient services, prescription drugs, preventive care, dental, optical, hearing aids, obstetric care, mental health services, and HIV/AIDS treatment up to specified limits. Offerors must be licensed or certified to provide health insurance in Malta and must demonstrate at least three years of relevant experience providing similar services. The evaluation will be based on comparative analysis of technical capability, past performance, and price as equal factors, with award going to the responsible offeror offering the best value. Key deadlines include a virtual pre-proposal conference on February 11, 2026, a pre-proposal question deadline of February 17, 2026, and a proposal submission deadline of March 17, 2026, at 14:00 hours Central European Time via email to Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov.
This solicitation utilizes no set-aside designation and does not identify any current incumbent contractors. The contract is structured as a firm fixed-price Indefinite Delivery, Indefinite Quantity (IDIQ) agreement with a one-year base period beginning September 1, 2026, and four optional one-year extension periods, with a minimum guaranteed order of $7,000 and a maximum contract value of $3,500,000 over the entire contract life. Offerors may select their preferred currency for pricing (Euros or other), though this selection becomes final upon submission and cannot be modified. The maximum annual coverage per individual is 47,657 Euros, excluding HIV/AIDS expenses, with the total historical claims data showing an increase from approximately EUR 94,692 in the 2021-2022 period to EUR 158,288 in the 2024-2025 period. Performance will occur in Malta, with all claims processing, policy administration, and service delivery conducted within the country, and all communication and award documents required to be in English.
Notice text
2 versions
Update #2 · Latest ·
3/3/2026 - Amendment 0001 and respective revised attachments are attached. offerors shall refer to attached amendment 0001 and updated documents
Offerors shall refer to the attachments: combined synopsis and additional attachments
The Regional Procurement Support Office (RPSO) Frankfurt would like to invite your company to submit a proposal for Health Insurance services for Locally Engaged Staff and their dependents at the U.S. Embassy Valletta, Republic of Malta as per the attached combined synopsis/solicitation document.
The complete proposal shall be submitted by e-mail no later than 14:00 hours Central European Time (C.E.T.) on March 11, 2026., via email to Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov. The email subject line must read “Proposal 19GE5026R0020”.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is Attachment 1, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (zip or .rar) are not permitted.
Late submissions shall not be considered.
Please note:
- All communication and the award documents shall be in English.
- Do NOT contact the Embassy directly regarding this project.
- Attachment 1 of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer, but we would like to point out that your chosen currency cannot be changed at any later date.
- Offerors shall submit their proposal in accordance with the instructions set forth in Section III of the solicitation. Including those attachments under section I required to be completed by the offeror.
- An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4 (t)).
- Section V of the solicitation contains the representations and certifications you need to complete / submit.
- The Vendor Shall submit Form W-14 (if applicable).
- Use of electronic depositories is not permitted
A virtual pre-proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on February 11, 2026, at 11:00 Hours Central European Time (C.E.T.) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference not later than 13:00 Hours Central European Time, February 09, 2026, with an email to PerezAcevedoA@state.gov.
Any questions regarding the subject solicitation shall be directed to Ms. Alexandra Perez Acevedo via e-mail PerezAcevedoA@state.gov no later 14:00 hours Central European Time (C.E.T.) on February 17, 2026. Questions will be collected and, in the interest of fair contracting, the replies will be provided anonymously in form of a solicitation amendment.
Update #1 ·
Offerors shall refer to the attachments: combined synopsis and additional attachments
The Regional Procurement Support Office (RPSO) Frankfurt would like to invite your company to submit a proposal for Health Insurance services for Locally Engaged Staff and their dependents at the U.S. Embassy Valletta, Republic of Malta as per the attached combined synopsis/solicitation document.
The complete proposal shall be submitted by e-mail no later than 14:00 hours Central European Time (C.E.T.) on March 11, 2026., via email to Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov. The email subject line must read “Proposal 19GE5026R0020”.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is Attachment 1, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (zip or .rar) are not permitted.
Late submissions shall not be considered.
Please note:
- All communication and the award documents shall be in English.
- Do NOT contact the Embassy directly regarding this project.
- Attachment 1 of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer, but we would like to point out that your chosen currency cannot be changed at any later date.
- Offerors shall submit their proposal in accordance with the instructions set forth in Section III of the solicitation. Including those attachments under section I required to be completed by the offeror.
- An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4 (t)).
- Section V of the solicitation contains the representations and certifications you need to complete / submit.
- The Vendor Shall submit Form W-14 (if applicable).
- Use of electronic depositories is not permitted
A virtual pre-proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on February 11, 2026, at 11:00 Hours Central European Time (C.E.T.) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference not later than 13:00 Hours Central European Time, February 09, 2026, with an email to PerezAcevedoA@state.gov.
Any questions regarding the subject solicitation shall be directed to Ms. Alexandra Perez Acevedo via e-mail PerezAcevedoA@state.gov no later 14:00 hours Central European Time (C.E.T.) on February 17, 2026. Questions will be collected and, in the interest of fair contracting, the replies will be provided anonymously in form of a solicitation amendment.
Files
| File | Type | Posted |
|---|---|---|
| 19GE5026R0020 QAs Letter.pdf | ||
| 19GE5026R0020_Amendment 001-signed.pdf | ||
| Attachment 1 - Pricing_Amendment 0001.xlsx | XLSX spreadsheet | |
| Exhibit A Employees S - Amendment 0001.pdf | ||
| Attachment 2 - Experience.pdf | ||
| 19GE5026R0020 - Combined Synopsis.pdf | ||
| Instructions Form W-14.pdf | ||
| Attachment 1 - Pricing.xlsx | XLSX spreadsheet | |
| Attachment 3 Form W-14.pdf | ||
| 19GE5026R0020 Cover Ltr-signed.pdf | ||
| Exhibit A Employees S.pdf |
Show all 11
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