Leica microsystems maintenance agreement
Closed Special Notice Posted
- Solicitation number
- 36C241-26-AP-0122
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Rhode Island 02908, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 has published an Intent to Sole Source special notice for a Leica Microsystems maintenance agreement at the Providence VA Medical Center. The VA intends to award a one-year base contract with no option years to Leica Microsystems for maintenance services on three specialized laboratory systems: the Bond-III Processing Module, HistoCore SPECTRA CV, and HistoCore SPECTRA ST. These systems are currently operational in the Providence VA's Pathology and Laboratory department and are used for processing and staining human tissue slides through various staining procedures. The procurement will be conducted under FAR Part 13 Simplified Acquisition Procedures with NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The original equipment manufacturer (OEM) Leica Microsystems is the intended sole source contractor due to their proprietary manufacturing of these specialized systems.
The primary objective of this special notice is to provide an opportunity for other contractors to challenge the sole source determination by demonstrating their capability to provide equivalent maintenance services for these specialized laboratory systems. Interested contractors must submit written capability statements or letters of interest to pearl.wray@va.gov by September 30, 2025, at 0800 EST to be considered. The maintenance agreement will include a Silver Service Package encompassing emergency repair support during business hours, one planned maintenance inspection per year, technical support via multiple channels, complete service labor and travel coverage, certified OEM replacement parts, and priority service scheduling. Contractors must meet strict VA compliance requirements including proper identification, designated parking, adherence to facility regulations, and comprehensive federal records management protocols. The final determination to proceed with sole source procurement or open the opportunity to competition remains entirely at the discretion of the Contracting Officer.
Notice text
INTENT TO SOLE SOURCE: The Department of Veterans Affairs (NCO 1), VAMC 830 Chalkstone Ave, Providence, RI 02908-4734, intends to award one (1) Procurement on a Sole Source basis, to Leica Microsystems for a Base year, no Option Years.
BACKGROUND AND DESCRIPTION: The (1) Bond-III Processing Module, (2) the HistoCore SPECTRA CV, and the (3) HistoCore SPECTRA ST systems are manufactured by the OEM Leica Microsystems. These systems are currently being used in the VA’s Providence RI, Pathology and Laboratory department. The equipment is used for staining slides that are prepped with human tissue and are processed through various staining steps. See attached.
Files
| File | Type | Posted |
|---|---|---|
| S02 INTENT TO SOLE SOURCE - LEICA MICROSYSTEMS MAINTENACE AGREEMENT.pdf | ||
| SOW OEM Leica Microsystems .pdf |
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