PremiumCare service plan

REQUEST FOR QUOTATION (RFQ) / COMBINED SYNOPSIS Solicitation Number:

75N98027Q00075

Notice Type: Combined Synopsis

Posted Date: November 10, 2026

Response Date: November 25, 2026, 9:00 AM Eastern Standard Time

Set-Aside: None NAICS Code: 811210 –Electronic and Precision Equipment Repair and Maintenance

PSC Code: J066

GENERAL INFORMATION: This is a combined synopsis/solicitation for commercial products/services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation, and a separate written solicitation will not be issued.  The National Institutes of Health (NIH), Eunice Kennedy Shriver National Institute of Child Health and Human Development )NICHD), intends to contract on a sole source basis with Leica Microsystems Inc., 10 Parkway North, Suite 300, Deerfield, IL 60015 to procure a PremiumCare Service Plan for the following:

PremiumCare

The PremiumCare service plan includes the following:

• 1 annual preventative maintenance visit (PM)
• Unlimited on-site repairs, including replacement for service parts, components, or modules necessary for repairs (excluding lasers, unless quoted separately)
• Prioritized on-site response time for remedial services (critical repairs)
• Unlimited access to Leica OneCall Technical Support Center (standard working hours)
• 2-hour telephone call back from Leica OneCall
• Unlimited access to Remote Services (RemoteCare proactive monitoring)
• Firmware and software updates when available (excluding software upgrades and Windows upgrades)

All services are performed by factory-trained and certified Field Service Engineers with genuine Leica Microsystems parts to meet Leica original equipment manufacturer (OEM) specifications.

PremiumCare price is per unit per year.

Please note the following options are also available upon request to

complement your service coverage: Hardware Upgrades, Software Licenses,

Accessories, Trainings, Professional Services.

Contract Period: 01/01/2027-12/31/2027

Agreement Period: 01/01/2027-12/31/2027

Period of Performance:

This will be a Base Year Plus Four Option Period Firm Fixed Price procurement.

Base Year:               01/01/2027 -12/31/2027

Option Period 1:     01/01/2028 – 12/31/2028

Option Period 2:     01/01/2029–12/31/2029

Option Period 3:     01/01/2030–12/31/ 2030

Option Period 4:     01/01/2031–12/31/2031

Cost for the Base and Option Period must be included in the quote/response.

The Government intends to solicit from a single source pursuant to FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. This notice of intent is not a request for competitive quotations. However, all quotations received by the closing response date will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Any non-original equipment manufacturer (OEM) offerors to this solicitation must include enough information to establish the interested parties’ bona-fide capabilities of providing all products and service (s) needed. Responses must be accompanied by descriptive literature, warranties and/or other information that demonstrates that the offer meets all the foregoing requirements.

JUSTIFICATION FOR THE PROPOSED SOLE-SOURCE ACQUISITION:

Only Leica Microsystems has technical service representatives who receive comprehensive, ongoing factory training and regular technical updates, as well as direct access to original manufacturer’s parts to maintain Leica Microsystems instruments in optimal condition. Only Leica Microsystems technical service representatives can engage directly with the engineering teams that designed the instruments to resolve advanced diagnostic and technical support needs Leica Microsystems is the sole source for this requirement because utilizing unauthorized third-party technicians to service the proprietary Leica Stellaris system to image chromosomes or sub-chromosomal regions in various tissue types, cell cycle stages will immediately void existing Leica Microsystems maintenance agreements, compromise critical optical calibrations, and result in costly out-of-pocket recertification fees.

Considering the high cost (~$1.5 million) and high usage of the equipment, we would like to ensure the longevity of the Stellaris system by obtaining all services for the PremiumCare performed by factory-trained and certified Field Service Engineers with genuine Leica Microsystems parts that meets original equipment manufacturer (OEM) specifications. Furthermore, the required Protect Premium agreement provides features that a third-party administrator or broker cannot legally or technically deliver.

DELIVERY / PLACE OF PERFORMANCE:

National Institutes of Health

9000 Rockville Pike

Bethesda, MD 20892

SUBMISSION INSTRUCTIONS:

Quotations shall be submitted electronically to: Verne.Griffin@nih.gov  Quotations are due no later than: November 25, 2026, prior to 9:00am Eastern Standard Time.  Late submissions may be rejected and not considered for award.  Response to the solicitation and any questions must be sent via email to verne.griffin@nih.gov and must include solicitation# 75N98027Q00075 in the subject line of email.

PRE-AWARD PROVISION:

52.212-1 Instructions to Offerors- Instructions to Offerors—Commercial Products and Commercial Services.

APPLICABLE FAR CLAUSES:

52.203-17 - Contractor Employee Whistleblower Rights

52.204-9 - Personal Identity Verification of Contractor Personnel

52.204-13 - System for Award Management Maintenance

52.209-6 - Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 - Prohibition on Contracting with Inverted Domestic Corporations 52.212-4 - Terms and Conditions-Commercial Products and Commercial Services 52.217-9 - Option to Extend the Term of the Contract

52.222-3 - Convict Labor

52.222-19 - Child Labor-Cooperation with Authorities and Remedies 52.222-36 - Equal Opportunity for Workers with Disabilities

52.222-50 - Combating Trafficking in Persons

52.222-90 - Addressing DEI Discrimination by Federal Contractors 52.223-23 - Sustainable Products and Services

52.226-8 - Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 - Payment by Electronic Funds Transfer-System for Award Management 52.232-40 - Providing Accelerated Payments to Small Business Subcontractors 52.233-3 - Protest After Award

52.233-4 - Applicable Law for Breach of Contract Claim 52.240-91 - Security Prohibitions and Exclusions

52.244-6 - Subcontracts for Commercial Products and Commercial Services

Note: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM

This award incorporates only the Government provided provisions and clauses and terms and conditions as stated in the award. Contractor provided terms and conditions, or agreement are for reference only. Should the terms of the Governments award document and the terms of the Contractor provided terms and conditions or agreement conflict, the Government provided provisions and clauses and terms and conditions shall control.