Leasing of Printer Supply/Services

The Mission and Installation Contracting Command (MICC) at Fort Bliss, Texas is soliciting proposals for the leasing of multifunctional devices (MFDs) with full-service maintenance agreements, including color printing, copy/scan functionality, CAC Smartcard enablement, and standard finishing capabilities. The Department of the Army seeks to procure 36 new MFDs to replace an aging fleet of disparate devices through an operating lease arrangement. Key contract requirements include delivery of all equipment by May 1, 2026, with post-delivery inspections completed within 15 business days, as well as provision of a Full-Service Maintenance Agreement covering all consumables (toner, developer, dry ink, cleaning rollers, filters, staples) and hard-drive removal services. The contractor must ensure 90% device availability, provide 8-hour technician response time following failed remote support attempts, maintain dedicated toll-free technical support with caller hold times not exceeding three minutes, and develop a Quality Control Plan within 30 days of award. The solicitation deadline for offers is April 15, 2026 at 9:00 AM MST, with submission requirements including a completed SF 1449 form with CLIN pricing, a capabilities statement (maximum 10 pages) addressing relevant experience and technical qualifications, and a mobilization timeline.

This procurement is set aside exclusively for Women-Owned Small Businesses (WOSB), specifically targeting Economically Disadvantaged Women-Owned Small Businesses (EDWOSB). The contract is structured as a firm fixed-price operating lease with a base period of 12 months (May 1, 2026 through April 30, 2027) and an option period of 12 months, with a maximum total contract duration not to exceed 48 months. The specific equipment includes 18 Xerox VersaLink B415 black-and-white printers, 9 VersaLink C415 color printers, 3 VersaLink C625 color printers, 2 VersaLink B625 black-and-white printers, 1 C7125 color device, 1 VersaLink B7125 printer, along with 25 paper trays, 9 media trays, and 36 USB smart card readers. Work will be performed at Fort Bliss, Texas (Building 2527, Chaffee Road), with services provided Monday through Friday from 8:00 AM to 5:00 PM, excluding federal holidays and government facility closures. The contractor is responsible for all transportation costs on an FOB Destination basis and must obtain all necessary security permits and passes while adhering to installation security policies and safety compliance requirements.