Printer Services AFSBn Salient Characteristics - update.pdf
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- Attached to
- Leasing of Printer Supply/Services
- Solicitation number
- W911SG26QA023
About this file
This document is a Salient Characteristics specification for a Printer Services contract at Fort Bliss, Texas. The contract is an Indefinite Delivery/Indefinite Quantity (ID/IQ) operating lease for Multifunctional Devices (MFDs) with a period of performance from May 1, 2026 through April 30, 2027. The contractor must deliver all devices no later than May 1, 2026, with post-delivery inspections to be completed within 15 business days.
The required equipment includes 41 Xerox multifunction printers across various models: 18 VersaLink B415 black-and-white devices, 9 VersaLink C415 color devices, 2 additional B415 units, 3 VersaLink C625 color devices, 2 VersaLink B625 black-and-white devices, 1 C7125 color device, and 1 VersaLink B7125 device, along with associated paper trays and 36 USB Smart Card readers. All devices must be TAA-compliant, CAC Smartcard-enabled, and include standard finishing capabilities. The contractor must provide a Full-Service Maintenance Agreement covering all consumables (toner, developer, dry ink, cleaning rollers, filters, staples) and hard-drive removal, with the Army retaining ownership of hard drives. Services must be performed Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding federal holidays and government facility closures. The contractor is responsible for obtaining all necessary security permits and passes, adhering to installation security policies, maintaining safety compliance, and providing adequate workforce for uninterrupted performance. No Government Furnished Property or services will be provided.
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Salient Characteristics
Printer Services at Fort Bliss, TX
1. Background/Introduction: This contract is for Multifunctional Devices (MFDs) that meet the minimum salient characteristics listed in the attached document to include color printing, copy/scan functionality, CAC Smartcard enabled, and standard finishing capability. Each MFD will include a Full-Service Maintenance Agreement for service and supplies to include print, toner, developer, dry ink, cleaning rollers, fillers, staples, and HD removal. The Army (Receiving Unit) will maintain ownership of the hard drive(s) at the end of the final POP and/or when the device is replaced. The Contractor must provide non-personal services to furnish all labor, tools, equipment, transportation, materials, testing and supervision in order to provide an operating lease to the AFSBn-Bliss HQ, of Fort Bliss, Texas. The locations as to where the MFDs will be placed are identified as attached and will be confirmed in the Delivery Order (DO) made against the awardee Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract. The MFDs must remain in inventory for the duration of the awarded delivery orders unless otherwise replaced by a new device of equal or better capabilities at no additional cost to the Government.
2. Scope of Work: The contractor must provide non-personnel services for Multifunction Devices, including a Full-Service Maintenance Agreement that covers all service and supplies such as print consumables, toner, developer, dry ink, cleaning rollers, filters, staples, and hard-drive removal.
3. Material:
CLIN No. Delivery Location Item Qty
0001 Fort Bliss, TX Xerox VersaLink B415/YDN – Multifunction printer - B/W - laser - TAA Compliant
0002 Fort Bliss, TX Xerox 550-Sheet Paper Tray 18
0003 Fort Bliss, TX Xerox Versalink C415/YDN – multifunction printer - color - TAA Compliant
0004 Fort Bliss, TX Xerox - Media tray - 650 sheets in 1 tray(s) - for Xerox C410; VersaLink
C415/DN
0005 Fort Bliss, TX Xerox VersaLink B415/YDN – Multifunction printer - B/W - laser - TAA Compliant
0006 Fort Bliss, TX Xerox 550-Sheet Paper Tray 2
0007 Fort Bliss, TX Xerox VersaLink C625/YDN – Multifunction printer - color
0008 Fort Bliss, TX Xerox 550-Sheet Paper Tray 3
0009 Fort Bliss, TX Xerox VersaLink B625/YDN – Multifunction printer - B/W - laser - TAA Compliant
0010 Fort Bliss, TX Xerox 550 Sheet Paper Tray 2
0011 Fort Bliss, TX Xerox C7125/YS TAA Compliant Mutifunction
0012 Fort Bliss, TX Xerox VersaLink B7125 MFP TAA Compliant 25ppm
0013 Fort Bliss, TX USB Smart Card Reader 36
Government Furnished Property (GFP) and Services: The US Government will not provide any equipment, fuel, personnel, utilities, or facilities to the contractor for the execution of this contract.
Should an emergency arise, only the necessary basic lifesaving and life support measures will be provided during the emergency.
4. Period of Performance: 01 May 2026 to 30 April 2027
5. Delivery of Printers: NLT 01 May 2026
6. Post-Delivery Inspections: 15 business days for units to do post-delivery inspections for any deficiencies.
7. Work Week and Hours of Operation: The contractor is responsible for conducting business between the hours of 8:00am to 5:00pm. Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.
The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.
The contractor is not required to perform services on holidays unless directly specified by the government due to operational requirements.
New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth
8. Security and Access Requirements: Contractor shall adhere to current installation security policies. Contracting company is responsible to obtain all necessary permits, passes and other security/access requirements prior to commencing the applicable stage of work.
9. Safety and quality control
1) Contractor personnel shall adhere to all safety regulations within US laws. All equipment brought by the contractor shall be in good working condition. Proper safety gear must be always worn where applicable.
2) Contractor will provide proper training to its employees on how to operate all equipment in a safe manner in accordance with MFG’s guidelines.
10. General Requirements:
1) Customer is responsible for appointing/designating a person to be the onsite POC during the performance of this order.
2) Smoking is not allowed inside and within 50 feet of the entrance of any facility. The contractor or the contract manager is responsible to enforce the smoking policy for all employees engaged in the performance of this contract work.
3) The telephone number for Security Police, Fire Protection, Emergency Medical Service, and other emergencies is 911.
11. Points of Contact:
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