Landscaping – Excess Land Grass Cutting
Closed Solicitation Posted
- Solicitation number
- 19PM0726Q0004
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Panama Panama Panama
- Points of contact
-
- Alex Phannenstiel pnmprocreq@state.gov (507) 317-5000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting quotations for landscaping and grass cutting services at the U.S. Embassy in Panama City through Request for Quotations (RFQ) 19PM0726Q0004. The procurement requires cutting and removal of approximately 52,902 square meters of grass across three sections, including 13,165 square meters of Elephant Grass and 39,736 square meters of semi-improved grass, with five scheduled cuts per year in February, April, June, August, and October. The contractor must provide all labor, materials, equipment, and insurance; maintain a quality control supervisor on-site; comply with OSHA standards and safety requirements; and remove all cut grass and debris. The U.S. Government will award the contract to the responsible company submitting the lowest-priced acceptable offer based on initial quotations without discussions, unless discussions are deemed necessary with competitors in the competitive range. Critical deadlines include January 14, 2026, to arrange mandatory site visit attendance (scheduled for January 26, 2026, at 10:00 a.m.), January 28, 2026, for written questions submission, and February 12, 2026, at 3:30 p.m. local time for quotation submission to pnmprocreq@state.gov.
This is an unrestricted procurement with no set-aside designation, and the historical contract value for the prior award was $113,504.20 USD for the base year. The contract will be awarded for a 12-month base year with two optional one-year extensions, totaling up to three years of performance. The place of performance is Panama City, Panamá Province, Panama, specifically at the Cardenas Excess Lands near the U.S. Embassy property perimeter, with work conducted Monday through Thursday from 8:00 AM to 4:30 PM and Fridays from 8:00 AM to 11:00 AM. All offerors must be registered in the System for Award Management (SAM) prior to proposal submission and must submit completed documentation including SF-1449, pricing schedules, representations and certifications, and proof of SAM registration. Prospective contractors interested in local partnerships may subcontract or team with Panamanian firms, provided they establish or plan to establish a Panama office within 30 days of award, with all personnel subject to background checks and security clearance requirements.
Notice text
Enclosed is a Request for Quotations (RFQ) for Landscaping – Excess Land Grass Cutting. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by February 12th, 2026, 03:30p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
The site visit will be held on January 26th, 2026, at 10:00a.m. at U.S. Embassy Panama Ciy, 783 Building, Demetrio B. Lakas Avenue, Clayton, Panama City, Republic of Panama. Prospective offerors/quoters should contact Mr. Reinel Arcia ArciaRa@state.gov before January 14th, 2026, 03:00p.m. [local time] for additional information or to arrange entry to the building.
If there are any questions regarding this solicitation please submit it in writing by COB January 28th, 2026, 12:00p.m. [local time] by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| 26Q0004 - QA.docx | DOCX document | |
| 26Q0004 - Invitation letter.pdf | ||
| 26Q0004 - Attachment to SF1449.pdf | ||
| 26Q0004 - SF1449.pdf | ||
| 26Q0004 - Attachment A - SOW.pdf |
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