26Q0004 - Invitation letter.pdf
PDF 233 KB Posted
- Attached to
- Landscaping – Excess Land Grass Cutting Federal contract opportunity
- Solicitation number
- 19PM0726Q0004
- Issued by
- Department of State
About this file
This document is a Request for Quotations (RFQ) issued by the U.S. Embassy in Panama City for landscaping services, specifically grass cutting on excess land. The solicitation (RFQ number 19PM0726Q0004) seeks quotations for lawn maintenance, with proposals due by February 12th, 2026, at 3:30 p.m. local time. Potential offerors must be registered in the System for Award Management (SAM) and submit electronic quotations to pnmprocreq@state.gov in MS-Word, MS-Excel, or PDF format, with a maximum file size of 30MB.
A mandatory site visit is scheduled for January 26th, 2026, at 10:00 a.m. at the U.S. Embassy in Panama City, located at 783 Building, Demetrio B. Lakas Avenue, Clayton. Interested parties must contact Mr. Reinel Arcia before January 14th, 2026, to arrange building entry. The U.S. Government intends to award the contract to the responsible company submitting the lowest-priced acceptable offer, potentially without further discussions. Vendors must submit specific documentation, including SF-1449, Section 1 schedule, representations and certifications, and proof of SAM registration. Questions about the solicitation must be submitted in writing by January 28th, 2026, at 12:00 p.m. local time, with answers to be posted on SAM.gov.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 26Q0004 - QA.docx | DOCX document | |
| 26Q0004 - SF1449.pdf | ||
| 26Q0004 - Attachment A - SOW.pdf | ||
| 26Q0004 - Attachment to SF1449.pdf |
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Text version
United States
Department of State Washington, DC 20521
U.S. Embassy Panama City Date: January 8th, 2025
Dear Prospective Quoter:
Subject: Request for Quotations number 19PM0726Q0004
Enclosed is a Request for Quotations (RFQ) for Landscaping – Excess Land Grass Cutting. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by February 12th, 2026, 03:30p.m. [local time]. No quotations will be accepted after this time.
Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
The site visit will be held on January 26th, 2026, at 10:00a.m. at U.S. Embassy Panama City, 783 Building, Demetrio B. Lakas Avenue, Clayton, Panama City, Republic of Panama. Prospective offerors/quoters should contact Mr. Reinel Arcia ArciaRa@state.gov before January 14th, 2026, 03:00p.m. [local time] for additional information or to arrange entry to the building.
mailto:pnmprocreq@state.gov https://www.sam.gov/ mailto:ArciaRa@state.gov
United States
Department of State Washington, DC 20521
If there are any questions regarding this solicitation please submit it in writing by COB January 28th, 2026, 12:00p.m. [local time] by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
Sincerely, Gabriel Massine Contracting Officer
Enclosure: 26Q0004 SF-1449 Cover page
26Q0004 Attachments to SF-1449 mailto:pnmprocreq@state.gov
File details come from the government source that posted it. Updated .