Landscape Maintenance for USDA, ARS, Genetics Sustainable Agriculture Research and Poultry Research Properties, Mississippi State, MS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 12405B21Q0042 and is issued as a request for quotation (RFQ). The NAICS code is 561730, Landscaping Services. This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2021-02. 

The US Department of Agriculture, Agricultural Research Service, GENETICS & SUSTAINABLE AND POULTRY PROPERTIES, 810 Highway 12 East Mississippi State, MS 39762 are in need of a single contractor to provide materials, supervision, transportation, labor, work plan, and schedule, to assure effective performance for the lawn maintenance program. 
The Landscape Maintenance contract covers the base year and 4 option years as follows:

Year                      Period of Performance
Base Year             April 21, 2021 – April 20, 2022
1st Option Year     April 21, 2022 – April 20, 2023
2nd Option Year    April 21, 2023 – April 20, 2024
3rd Option Year    April 21, 2024 – April 20, 2025
4th Option Year    April 21, 2025 – April 20, 2026

Any quotes not meeting the minimum requirements in the statement of work will not be considered. 

DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award Offerors shall 1) a Quote on company letterhead detailing the item description, unit price per item, discounts, total price and valid for least 60 days after receipt of quote with the completed SF-1449; and 2) FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATION-COMMERCIAL ITEMS; The Representation and Certification section must be completed electronically in the System for Award Management (SAM) website at www.sam.gov.

REJECTION OF QUOTATION: Failure to demonstrate compliance will be caused to reject the quote without further discussions. All responsible sources may submit an offer and will be considered.

The following clauses and provisions apply to this acquisition. 52.252-2 Clauses Incorporated by Reference; 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS applies,; 52.222-3, Convict Labor; 52.233-3, Protest after award; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-19, Child Labor - Cooperation with Authorities and Remedies; 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts; 52.223-15 Energy Efficiency in Energy-Consuming Products; 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer - System for Award Management; applicable to this acquisition; 52.252-1 Solicitation Provisions Incorporated by Reference; 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS; 52.223-1 Biobased Product Certification; 52.223-4 Recovered Materials Certification; 52.212-2 Evaluation-Commercial Items ; 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS; 52.217-8 Option to Extend Services.

DELIVERY: FOB Destination. GENETICS & SUSTAINABLE AND POULTRY PROPERTIES, 810 Highway 12 East Mississippi State, MS 39762
QUOTED PRICE MUST INCLUDE: any delivery costs as well as any applicable duties, brokerage, or customs fees. 

DELIVERY DUE DATE: The Government requires delivery on or before 30 ARO, however, each offeror shall include their proposed delivery schedule as part of their quotation.

PAYMENT: Any award made under this solicitation is subject to 31 CFR Part 208 which requires all payments made by the government to be made by electronic funds transfer. 

Contractors intending to conduct business with the Federal Government MUST register with the System for Award Management (SAM) database prior to submitting quotation. You may register online at www.sam.gov. Any amendment and documents related to this procurement will be available electronically at the Internet site: https://beta.sam.gov/. 

FAR 52.212-2, Evaluation-Commercial Item, the significant evaluation factors, in the relative order of importance, are (i) technical capability of the item offered to meet the Government requirement including delivery date; (ii) past performance; and (iii) price (based on F.O.B. Destination), technical and past performance are more important than price. Award will be made based on overall BEST VALUE to the Government.

COMPLETE SECTION D OF UPDATED FAR CLAUSE 52.204-24. PLEASE SIGN AT THE BOTTOM AND RETURN WITH YOUR QUOTE.

The government anticipates award of a firm fixed priced contract resulting from this solicitation to the responsible offeror whose offer conforms to the specifications that will be the most advantageous to the government in accordance with FAR 13.106-2. Responses shall include technical specifications, descriptive material and capabilities of the offeror’s equipment. Offerors shall identity where the offered item meets or does not meet each of the Government's functional and performance minimum specifications listed herein. All sources wishing to furnish a quotation must respond by 2:00 p.m. central standard time, April 16, 2021. Quotations are to be addressed to Shalunda Mix, Contract Specialist, at Shalunda.mix@usda.gov. Additional information may be obtained by contacting the Contracting Officer by email.

A single organized site visit has been scheduled for Thursday, April 8, 2021 at 8:00 a.m. CST.
Participants will meet at:
Building 35 Administrative Office
150 Twelve Lane
Mississippi State, MS 39762
Site Visit Contact:  Donna Signa, donna.signa@usda.gov, Cell: 662-722-1538

We ask that participants respond to the employee/visitor COVID site entry checklist (included as a separate attachment to the solicitation. All visitors must wear a mask at all times indoors, or outdoors when within 6 feet of any other person.

All questions pertaining to this solicitation, including questions that arise during the site visit, must be submitted to shalunda.mix@usda.gov by 12:00 p.m. CST 04/09/2021. Please reference the solicitation no. 12405B21Q0042 in all email subject lines.  Questions that are not submitted in writing or that are not submitted by April 9, 2021 may not receive a response. Questions/answers discussed at the site visit will not be binding on the resultant contract unless submitted in writing and incorporated into the solicitation by amendment.