2021 - SOW Lawn Service.pdf

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USDA-ARS

MsState Location -·

(Jurie '1 '9)

1 RWHamed 2 Headhouse/Greenhouse 3 Greenhouse •4 Carport Lab & Shop 5 Reefer Storage Building 6 Wood Shop 7 Pole Barn & Receiving Cage •9 Corn (Virus) Lab 9a&b Greenhouse & Screenhouse 1 Oa&b Insect Rearing/Cold Storage 11 Storage & Soil Bins •12 Poultry Lab

• 13 Isolation House 14 Environmental House E 15 Poultry Shop 16 Feed Mill 17 Research Services 18 Incinerator Shed

20 Poultry House B 21 Poultry House C 22 Poultry House D 23 Rabbit House 26 Silo '27 Seed Lab '28 Poultry House F '29 WMFRU Headhouse/Lab 29-1&2 WMFRU Greenhouses 29A WMFRU Lab 29B-F WMFRU Greenhouses 31 Poultry House G 33 WMFRU Lab 34 WMFRU Storage Quonset 35 Admillistrative Services

SR=Shipping & Receiving 36 Headhouse/Greenhouse

38 Solvent Storage 41 Shavings Building 42 Poultry lab Addition

45 Hazard Waste Bldg 46 Poultry House A Replacement

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USDA ARS GENETICS & SUSTAINABLE AND POULTRY PROPERTIES

2021 LANDSCAPE MAINTENANCE SPECIFICATIONS

EXHIBIT “A”

REFER TO EXHIBIT C FOR SERVICE SCHEDULE

THIS CONTRACT BID SHOULD STATE 4 OPTION YEARS – PLEASE SEE EXHIBIT “C”

1. TURF MANAGEMENT LAWN AREAS (“A” and “B”):

Clean lawn areas of all liter prior to each mowing/trimming – dispose of off site

Mow lawn weekly during the growing season, by‐weekly during “off‐peak” months as indicated on Exhibit C.

Sweep/blow clippings form walkways and paved areas at the completion of each mowing service

Maintain all lawn areas inaccessible to mowing equipment by string trimmer to maintain proper turf height

Maintain all lawn areas around buildings: Shop(15), Break Room (17), Feed Mill (18), Incinerator shed (18), and F‐House (28) as well as between our south fence and those buildings as indicated on Exhibit C

Trim around all trees, fences, fire hydrants, buildings, signs, etc. with a string trimmer at each mowing services

Mechanically edge walkways and curb lines once monthly, blow/sweep clippings

Overgrowth from natural areas must be maintained as needed by brush hogging, pruning, string trimming, or other appropriate means to ensure the vegetation does not encroach over curb lines, drive lanes or other currently maintained areas.

NOTES: With each mowing, the direction of cut is to be changed to prevent mower rutting and present a neat appearance. All mowing equipment will be maintained in sharp, well‐balanced condition to prevent turf damage and allow for a uniform cut. If weather conditions warrant a deviation from mowing schedule, every effort will be made to retain mowing service lengths. Mulching blades are to be used on all mowing equipment or clippings are to be collected and removed from site after each mowing. Every effort must be made to keep grass clippings from being blown into planting beds and tree mulch rings by mowing equipment or hand blowers. Every effort will be made to keep string trimmers and mowers from girdling bark on trees and shrubs.

2. LITTER and WEED CONTROL

Maintain planting beds and all hard surfaces including but not limited to sidewalks, driveways, parking lots, curb lines, loading docks and bare ground areas in a weed‐free condition throughout the growing season.

Collect and remove litter and organic materials form the planting bed and bare ground areas at every visit – dispose of offsite.

NOTES: Hand weeding and/or chemical weed control shall be performed at every visit to achieve a weed‐free condition. Herbicide/fertilization applications will be made by an applicator that is licensed in the state where the application will be performed. All chemicals shall be used in accordance with label directions and the manufactures’ recommended handling methods. Material Safety Data Sheets (MSDS) will be carried and provided by the applicator as required by the USDA Contracting Authority.

EXHIBIT “A”

All weed control in Area D will be coordinated with the Poultry Research Unit Farm Manager to ensure that appropriate weed control methods are applied on/around/near buildings occupied by research animals.

3. FENCE LINE MAINTENANCE

Maintain a twelve‐inch (12”) clearance on both sides of any currently maintained fencing by string trimming at ground level or chemically spraying the vegetation

Perform this service during regularly scheduled service visits, as often as necessary.

NOTES: If the fence‐line is not currently maintained and there are shrubs, trees and/or vines growing on, near or thru the fence line, a work order will be submitted for approval in order to control this type of vegetation.

Herbicide/fertilization applications will be made by an applicator that is licensed in the state where the application will be performed. All chemicals shall be used in accordance with label directions and the manufacturers’ recommended handling methods Material Safety Data Sheets (MSDS) will be carried and provided by the applicator as required by the USDA Contracting Authority.

4. IRRIGATION ACTIVATION/DEACTIVATION (WHERE APPLICABLE:

Irrigation activation shall be performed as needed to establish and maintain annual color in designated areas. Irrigation deactivation will be performed no later November 15th or date of first frost. It is the Supplier’s sole responsibility to determine timing of these services relative to weather conditions at the time of service.

IRRIGATION ACTIVATION:

o Activate system o Provide a visual inspection for leaks and/or damages o Adjust sprinkler heads and set controllers for spring watering schedule

PERIODIC CLOCK ADJUSTMENTS:

o Adjust the clock as needed throughout the growing season as the weather conditions dictate.

IRRIGATION DEACTIVATION

o Check all components for proper operation o Turn off all water supply lines to prevent freezing

If contractor notices at any point during the growing season that repairs or further adjustments (leaks, broken heads, dry spots in the landscaping, etc.) outside of these scope are needed, contractor shall request to make repairs to USDA project contact.

5. IRRIGATION VISUAL MONITORING:

At every visit, the Supplier shall check for leaking valves, water running across sidewalks, water standing in puddles.

The supplier shall carefully observe seasonal materials for signs of wilting, indicating a lack of water.

NOTES: Any work beyond this scope mentioned within this specification will require a work order and prior approval.

EXHIBIT “A”

6. SPRING CLEAN UP

Fallen branches and sticks will be collected and removed

Collect any litter‐dispose of offsite

Turn/cultivate all existing mulch or add such that there is a least a 1” mulch depth, to ensure a neatly maintained appearance.

Provide a general leaf cleanup of the entire location

Ornamental grasses/perennials will be cut back

NOTES: Spring cleanup will be performed once in the Spring after the last frost. The purpose of this cleanup is to bring landscaped areas to a manageable condition for the season.

7. FALL CLEAN UP:

Clean up any litter of broken branches/sticks from any landscaped areas, along with all dropped leaves – dispose of offsite

Service visits will include a thorough litter and leaf pick up of the entire site, including curb lines, fence lines and parking lots.

Ornamental grasses/perennials will be cut back.

NOTES: Fall cleanup will be performed on an ongoing basis during the Fall defoliation process.

8. NATURAL AREAS (AREA “C”):

Natural areas within the site boundaries that are currently being maintained will be serviced at the frequency indicated in the Service schedule on Exhibit B.

In areas that cannot be maintained with a mower, other conventional means such as brush hogging or string trimming will be used to ensure the vegetation is controlled and maintained to prevent city code violations or other local government agency violations.

NOTES: ONLY APPROVED HERBICIDES will be used in proximity to drainage ways in natural areas to assist in preventing the risk of downstream contamination.

9. PURCHASE OF FLOWERS:

All flowers will be purchased and planted in the designated areas by the maintenance contractor twice a year, around the Flagpole and in front of the Harned Building.

10. GENERAL INFORMATION:

All debris and refuse shall be disposed of offsite by the maintenance contractor in accordance with local statues and at contractor’s sole cost and expense. No debris shall be disposed of in on‐site dumpsters.

Supplier will not be present on USDA property while under the influence of alcohol, drugs, or controlled substances, nor shall any alcohol, drugs, or controlled substances be possessed or used while on customer’s premises.

Contractor will not possess a firearm, knife, or weapon of any type, while on USDA premises.

Suppliers are required to respect the property of the USDA, ensuring that equipment or mechanical discharge does not damage buildings, equipment, furnishings, or fixtures.

Supplier shall immediately notify USDA on‐site representative should inadvertent damage occurs.

EXHIBIT “A”

Contractor’s personnel will be appropriately dressed to perform the work expected of them. At no time, will shirts or shoes be removed while working on USDA premises.

It is the responsibility of the contractor to perform regular inspections of the site(s) and notify USDA of any additional work that needs to be done, including, but not limited to, irrigation repairs, health of plant materials and trees, safety issues or beautification of the property. Pictures must be supplied if requested.

2021 LANDSCAPE MAINTENANCE SERVICE SCHEDULE

EXHIBIT “C”

ACTIVITY TO BE PERFORMED TIMES PER YEAR

MOW/TRIM/EDGE/BLOW 36

BRUSH HOG NATURAL AREAS 3

PRUNING ORNAMENTALS 2

MULCHING OF ORNAMENTAL BEDS 2

FERTILIZATION OF TURF 2

WEED CONTROL IN ORNAMENTALS 2

WEED CONTROL IN TURF 2

INSECT & DISEASE CONTROL IN ORNAMENTALS 2

ANNUAL COLOR 2

OVERSEED RYEGRASS 1

MOW/TRIM/EDGE/BLOW RYEGRASS 12

AERATION 1

GYPSUM APPLICATION 1

BLOW OFF PARKING LOT 48

MISC. HAND WEED/TRASH PICK‐UP/ETC. 48

FIRE ANT TREATMENT 12

EXHIBIT “C”

BASE BID

ANNUAL GROUNDS MAINTENANCE LUMP SUM COST PER MONTH

AREA “A” – USDA GENETICS RESEARCH $___________ $______________

AREA “B” – POULTRY RESEARCH $___________ $______________

UNIMPROVED AREA “D” LUMP SUM COST PER MONTH

PECAN GROVE $___________ $______________

DRAINAGE WAY & DITCH BANKS $___________ $______________

OPTION YEAR I

OPTION YEAR II

EXHIBIT “C”

OPTION YEAR III

ANNUAL GROUNDS MAINTENANCE LUMP SUM COST PER MONTH

AREA “A” – USDA GENETICS RESEARCH $___________ $_______________

AREA “B” – POULTRY RESEARCH $___________ $_______________

PECAN GROVE $___________ $_______________

DRAINAGE WAY & DITCH BANKS $___________ $_______________

OPTION YEAR IV

AREA “A” – USDA GENETICS RESEARCH $___________ $_______________

AREA “B” – POULTRY RESEARCH $___________ $_______________

PECAN GROVE $___________ $_______________

DRAINAGE WAY & DITCH BANKS $___________ $_______________

SUBMITTED BY:

MS LICENSE NUMBER: ___________________________

SIGNATURE: ____________________________________