Kittery/Portsmouth Lodging_Rev1
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- N3904026Q3052
- Agency
-
Naval Sea Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Kittery, Maine 03904, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Navy Naval Sea Systems Command is soliciting lodging services for sailors through a firm, fixed-price Request for Quote (RFQ) from small businesses registered in the System for Award Management (SAM) within NAICS code 721110. The solicitation requires vendors to provide 50 double-occupancy hotel rooms per night for a total of 135 nights, spanning from February 1, 2026 through June 15, 2026, located within 10 miles of Gate 1 of Portsmouth Naval Shipyard in Kittery, Maine. Rooms must meet specific requirements regarding size, amenities, staffing, and service standards, with all costs—including parking fees and additional amenities—consolidated into a single per diem rate not to exceed Kittery, ME rates. The government will evaluate proposals based on technical capability, past performance, and price to determine best value. The deadline for quote submission is December 20, 2025 at 5:00 PM EST.
This procurement is designated as a Total Small Business set-aside with no incumbent contractor identified in the solicitation materials. The contract encompasses 6,750 total room nights over the performance period, representing a substantial lodging requirement for naval personnel. Vendors must comply with the Service Contract Act Wage Determination 2015-4011 for any applicable personnel, and adhere to stringent Operations Security (OPSEC) protocols outlined in the Portsmouth Naval Shipyard requirements, including restrictions on portable electronic devices and critical information handling, with non-compliance subject to contract termination and potential criminal prosecution. The place of performance is Kittery, Maine, with the government preference to minimize the number of hotel locations used, though the Statement of Work does not prohibit utilizing multiple facilities to meet the 50-room requirement.
Notice text
2 versions
Update #2 · Latest ·
Please review attached documents in their entirety and provide a quote as directed in the solicitation documents in accordance with the outlined format.
Revision 1: adding the below Q&A.
- Re: The use of multiple lodging facilities. The SOW does not limit the fifty double occupancy rooms to one location, however, it is the preference of the government to minimize the number of locations utilized.
- Re: Expanding the radius. At this time, the government is not intending to expand the radius in the SOW beyond the ten miles.
- Re: Differing per diem rates for Kittery/Portsmouth, parking fees, additional costs, etc. The government is expecting the vendor to propose one rate to include all amenities within the SOW and not to exceed Kittery, ME per diem rates. There will not be additional line items or covered costs.
- Re: Arrival schedule and cancellation policy. The government will obtain possession of the hotel keys at the start of the PoP and return them at the end of the PoP, regardless of when travelers arrive. This is what will be billed.
- Re: Tax exemption. A letter can be provided to the vendor.
- Re: Personnel providing credit cards for incidental damages. No, personnel will not provide credit cards for incidental damages. Any damages incurred will have to be documented and submitted to the government in the form of a Claim or Request for Equitable Adjustment
- Re: Single-occupancy vice double-occupancy. Only double-occupancy rooms will be accepted in accordance with the SOW.
- Re: 3rd party communications. The government will communicate with the prime contractor only. If a vendor is subcontracting to hotels, that is between the vendor and the hotel.
Update #1 ·
Please review attached documents in their entirety and provide a quote as directed in the solicitation documents in accordance with the outlined format.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Kittery/Portsmouth Lodging | Award Notice | |
| This notice | Solicitation | |
| Kittery/Portsmouth Lodging | Pre-Solicitation |
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