Key boxes
Closed Solicitation Posted
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- Solicitation number
- 36C25526Q0241
- Agency
- Veterans Integrated Service Network 15 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 332510 Hardware Manufacturing
- PSC
- 5340 Hardware, Commercial
- Place of performance
- Missouri 65201, United States
- Points of contact
-
- Steve Parrott stephen.parrott@va.gov (913) 946-1966
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 is soliciting proposals for electronic key management cabinet systems (Solicitation Number 36C25526Q0241) to be installed at Harry S. Truman Memorial Veterans' Hospital in Columbia, Missouri. The procurement seeks to replace the hospital's inadequate manual key management practices with a secure, electronic system that provides user-specific access control, real-time alerts, and detailed audit trails to enhance security, accountability, and operational compliance. Key contract requirements include providing all necessary materials, tools, equipment, software, and training for installation and configuration at no additional cost, with all deliverables and installation to be completed within 90 days of contract award. The contract is structured as Firm-Fixed-Price under NAICS code 332510 (Safes and Vault Doors Manufacturing), and the contractor must deliver wall-mounted electronic key boxes that do not exceed 46 inches in height by 27 inches in width by 11 inches in depth, with backup power supply and proximity card access with PIN backup capabilities. The offer due date is March 16, 2026, at 10:00 a.m. CDT, and questions regarding the solicitation were due by March 11, 2026.
This contract is designated as a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a 750-employee size standard, limiting competition to qualified small businesses with service-disabled veteran ownership. The procurement requires five electronic key management boxes with varying capacities: one 64-key capacity box for Supply Chain Management, one 32-key capacity box for Facilities Management, one 96/60-set capacity box for Facilities Management, two 128-key capacity boxes for Emergency Medical Services, and one 96-key capacity box for Police operations. No incumbent contractor information is disclosed in the solicitation materials. Invoices are submitted 30 days after receipt of order to the VA's Electronic Invoice Presentment and Payment System, though specific contract value information is not provided in the available documentation. The place of performance is Harry S. Truman Memorial Veterans' Hospital, 800 Hospital Drive, Columbia, Missouri 65201.
Notice text
Statement of Work
Facility Key Control (Key box) Acquisition
- Requirements
Contractor shall provide all materials, tools, equipment, software, and training necessary to provide facility key control in accordance with the statement of work and schedule of services and price.
- Background
Harry S. Truman Memorial Veterans’ Hospital requires Key Control for all services providing support for patient care in its main facility.
The facility stores and maintains a variety of key types that range in accessibility depending on their place in the hierarchy. An electronic key management system will enhance the facilities ability to create access profiles and set restrictions to ensure proper accountability, security and control.
Current manual key management practices are inadequate and lead to the mishandling or loss of keys and unauthorized access to restricted key sets. The system shall provide secure storage, user-specific access control, and a detailed audit trail that improves oversight and mitigates liability. Its real-time alerts and automated logs streamline operations and support compliance while reducing the risk of unauthorized access. Implementing this system is a proactive measure to protect departmental assets and ensure operational integrity.
- Place of Performance
Contractor shall provide equipment, tools, and software to facilitate Key Control at the following location:
Harry S. Truman Memorial Veterans’ Hospital
800 Hospital Drive
Columbia, MO 65201
- Acronyms and Definitions
CDR: Contract Discrepancy Report. Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance.
CLIN: Contract Line-Item Number. Unit of work (or service) to be performed (or delivered) by the contractor as a pay item.
CO: Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.
QA: Quality Assurance. Actions taken by the government to assure contracted services meet SOW requirements.
- Performance Requirements
- Contractor shall provide key boxes that meet the following requirements:
- Plunge style fobs that individually secure keys
- Proximity card access (ideally using existing PIV cards)
- There must also be a PIN code back up if card is unavailable
- Photo taking when box is accessed
- Key access restrictions based on user roles, date/time of withdrawal, etc.
- Boxes must be wall mounted
- Boxes must have backup power supply
- Box cannot exceed 46” H x 27” W x 11”D in order to conform with space limitations
- Individual services need the following:
- SCM – Requires one box capable of holding a minimum of 64 key sets.
- FM – Needs two boxes.
- Box one will hold minimum 32 keys
- Box two will hold minimum of 96 keys or 60 sets
- EMS – Needs two boxes. Each capable of holding a minimum of 128 key sets.
- Police – Needs one box capable of holding a minimum of 96 key sets.
- Contractor will provide installation as well as all installation materials.
- All deliverables shall be received, and installation scheduled no later than 90 days after contract award.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C25526Q0241.docx | DOCX document |
Notice history
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