Key boxes

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 is seeking qualified sources to provide intelligent key storage boxes through this Request for Information (RFI) and Sources Sought notice. The procurement involves wall-mounted key management systems with advanced security features including proximity card access using existing PIV cards, PIN code backup capabilities, photo capture functionality upon access, and role-based key withdrawal restrictions with date/time controls. Prospective contractors must demonstrate their capability to manufacture or distribute these systems and provide complete installation services with all necessary materials included. Responses must include company name, address, point of contact, business size status (such as SDVOSB, VOSB, HUBZone, or WOSB certification), NAICS code classification, SAM UEI number, and evidence of existing federal contracts or equivalent solutions. The submission deadline is February 23, 2026 at 10:00 AM CST, with responses directed to Stephen.Parrott@va.gov; this RFI is for planning and information purposes only and does not constitute a binding solicitation or contract award.

This procurement carries no set-aside designation and involves no current incumbent contractor identified in the notice. The VA requires delivery and installation of multiple units across four different services: Supply Chain Management needs one box with 64-key capacity, Facilities Management requires two boxes with 32-key and 96-key capacities respectively, Emergency Medical Services needs two boxes each with 128-key minimum capacity, and Police requires one box with 96-key minimum capacity. All deliverables must be received and installation completed within 90 days following contract award, with maximum box dimensions specified at 46 inches height by 27 inches width by 11 inches depth. The notice does not disclose a specific budget or award value range, and the NAICS code 332510 (Hardware Manufacturing) with PSC code 5340 (Hardware, Commercial) indicates the procurement classification.