Janitorial Services for USDA, APHIS, PPQ in Avoca, NY
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12639526Q0148
- Agency
-
Marketing and Regulatory Programs Business Services
Animal and Plant Health Inspection Service, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Avoca, New York 14809, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Animal and Plant Health Inspection Service (APHIS) Plant Protection and Quarantine (PPQ) seeks janitorial services for its facility in Avoca, New York, with quotations due June 8. The procurement is a Total Small Business Set-Aside, foreclosing competition outside that pool.
Place of performance is 8237 Kanona Road, Avoca, NY 14809. USDA intends to award a five-year IDIQ contract structured as five one-year ordering periods running July 1, 2026 through June 30, 2031. Standard services include twice-weekly cleaning (wastebasket emptying, spot cleaning, restroom sanitizing, floor mopping), weekly dusting and vacuuming, quarterly window cleaning, and biannual carpet shampooing and floor waxing across approximately 3,510 square feet of carpet, 900 square feet of tile, two bathrooms, and eight carpeted rooms. Above-standard as-needed services (window cleaning, carpet shampooing, floor stripping and waxing) are available at firm-fixed prices per task and may be ordered via Government Purchase Card if individual orders do not exceed $2,500. Cleaning occurs two days per week, with dates and times coordinated between facility and contractor.
The incumbent contractor, Warren's Commercial Cleaning, Inc., performs services under Contract 12639524C0014 at $1,821.75 per month. Service Contract Act wage determination for Steuben County specifies a janitor rate of $16.95 per hour plus $5.09 per hour in fringe benefits. Contractor must use cleaning products meeting environmental standards (at least 100% recovered materials; cleaning fluids meeting Colorado Code low VOC standards or Green Seal Standard GS-37). Evaluation considers technical approach addressing staffing and training, price fairness and reasonableness, and past performance (acceptable or neutral rating required). Questions are due June 3 at 12:00 p.m. CDT to Matthew.Phillips3@usda.gov. An optional site visit is available May 29 at 10:00 a.m. EDT at the facility. NAICS code 561720. Award is anticipated mid-June with service commencement July 1, 2026.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 12639526Q0148 is issued as a Request for Quotation (RFQ) for Janitorial Services for USDA, APHIS, PPQ in Avoca, NY. USDA intends to award a five (5) year IDIQ contract for janitorial services as a result of this solicitation.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 561720 The small business size standard is $22.0 million This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
Currently, janitorial services are being provided at this location by Warren's Commercial Cleaning, Inc. under Contract 12639524C0014 at a firm-fixed price of $1,821.75/mo.
An optional site visit is available for Vendors on Friday, May 29, 2026 at 10:00 a.m. EDT. Vendors interested in attending the site visit must contact Katherine Dailey, USDA, APHIS, PPQ via e-mail at Katherine.Dailey@usda.gov and “cc” jeremy.j.newland@usda.gov to RSVP. The site visit will be held at the USDA, APHIS, PPQ facility located at 8237 KANONA ROAD, AVOCA, NY 14809.
Attendance to the site visit is not a mandatory prerequisite of submitting a quotation in response to this solicitation, though Vendors are encouraged to make an on-site, in-depth review of the facility, equipment, job requirements, etc. prior to submitting a quotation. Vendors will not be reimbursed for any time or costs associated with attending the optional site visit.
Questions
Questions must be submitted via email to Matthew.Phillips3@usda.gov and are due no later than Wednesday, June 3, 2026 at 12:00 p.m. CDT. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 12639526Q0148 is issued as a Request for Quotation (RFQ) for Janitorial Services for USDA, APHIS, PPQ in Avoca, NY. USDA intends to award a five (5) year IDIQ contract for janitorial services as a result of this solicitation.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 561720 The small business size standard is $22.0 million This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
An optional site visit is available for Vendors on Friday, May 29, 2026 at 10:00 a.m. EDT. Vendors interested in attending the site visit must contact Katherine Dailey, USDA, APHIS, PPQ via e-mail at Katherine.Dailey@usda.gov and “cc” jeremy.j.newland@usda.gov to RSVP. The site visit will be held at the USDA, APHIS, PPQ facility located at 8237 KANONA ROAD, AVOCA, NY 14809.
Attendance to the site visit is not a mandatory prerequisite of submitting a quotation in response to this solicitation, though Vendors are encouraged to make an on-site, in-depth review of the facility, equipment, job requirements, etc. prior to submitting a quotation. Vendors will not be reimbursed for any time or costs associated with attending the optional site visit.
Questions
Questions must be submitted via email to Matthew.Phillips3@usda.gov and are due no later than Wednesday, June 3, 2026 at 12:00 p.m. CDT. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Janitorial Services for USDA, APHIS, PPQ in Avoca, NY | Award Notice | |
| This notice | Solicitation |
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