Janitorial services at FWS rhode island NWR

The Fish and Wildlife Service seeks janitorial services at the Rhode Island National Wildlife Refuge Complex in Charlestown, Rhode Island, with quotations due August 11, 2026 at 1700 EDT. This is a Total Small Business set-aside.

Place of performance is the Headquarters Building/Visitor Center at 50 Bend Road, Charlestown, Rhode Island, a 14,358 square-foot facility. The contract runs for a one-year base period from November 1, 2026 through October 31, 2027, followed by four one-year option periods exercisable at government discretion through October 31, 2031. Work must be performed between 7:30 AM and 4:00 PM EST.

Scope includes weekly cleaning of four bathrooms, breakroom with kitchenette, stairwells, lobby, vestibule, and gallery areas; sanitizing high-touch surfaces; trash and recycling disposal; and window cleaning. Monthly tasks encompass elevators, corridors, hallways, classrooms, conference rooms, library, and offices with counter and shelf cleaning, vacuuming, and dust removal. Optional twice-weekly services are available April 1 through September 30; optional annual deep cleaning includes professional carpet cleaning, vinyl composition floor stripping and buffing, and ceramic tile scrubbing and sealing. The contractor must supply all cleaning products (environmentally friendly and non-toxic where possible) except toilet paper, tri-fold paper towels, and utilities. All cleaning products require approval from the Technical Coordinator. A janitorial log must be maintained for each visit documenting completed tasks, discrepancies, and supply shortages. Compliance includes accident reporting within 24 hours, monthly inspections, quarterly performance evaluations, and OSHA and fire prevention protocol adherence. The facility serves 10–25 employees and approximately 10,000 annual visitors annually.

Quotations must be submitted via email as a single consolidated PDF not exceeding 15 pages to Chantal Bashizi (703-358-1854) and must include the Unique Entity Identifier (UEI) number and narrative business capability description. Pricing shall reflect monthly rates, yearly totals, and a five-year grand total on firm fixed-price basis. Federal and state/local taxes must be included. A site visit is available upon request by contacting the field station at (401) 782-5373 or karrie_schwaab@fws.gov. Evaluation criteria are price (best value), acceptable specification/proposal, past performance from CPARS/FAPIIS, and past performance based on the Contracting Officer's personal knowledge, in that order of importance.