Janitorial Services

The Department of State's Embassy in Reykjavik, Iceland is soliciting janitorial services through this Request for Quotation (RFQ) issued on December 5, 2025, with proposals due by January 5, 2026 at 14:00 local time. The solicitation seeks comprehensive cleaning services for embassy facilities totaling 1,891 square meters, including offices, conference rooms, corridors, kitchenettes, and restroom facilities. Key contract requirements include providing all labor, materials, equipment, and supplies necessary to perform bi-weekly, weekly, monthly, quarterly, and bi-annual cleaning tasks during regular embassy working hours from 08:00 to 16:00. The contractor must employ a project manager fluent in English, provide uniforms for employees, comply with local regulations, and maintain strict security protocols for areas requiring escort access. Award will be made to the lowest-priced, technically acceptable offeror, and contractors must be registered in the System for Award Management (SAM) and submit all required certifications and representations with their quotation.

This is a Women-Owned Small Business (WOSB) set-aside contract with no current incumbent identified in the solicitation documents. The contract is structured as a firm fixed price agreement for a base year of performance with two one-year renewal options, totaling a potential three-year period. The solicitation notes that funds are not presently available, and the government's obligation is contingent upon appropriated funds becoming available, with the government retaining the right to cancel the RFQ prior to award. A 24% Value Added Tax (VAT) will be applied separately to the quoted price. The place of performance is the U.S. Embassy located at Engjateigur 7, 105 Reykjavik, Iceland, with invoices to be submitted to ReykjavikInvoices@state.gov, and all foreign contractors must complete Form W-14 certification of their status as a foreign contracting party.