J080--Floor Covering Installation Services

Closed Solicitation Posted

Solicitation number
36C26225Q1005
Agency
Responses due
Set-aside
Service-Disabled Veteran-Owned Small Business

Opportunity facts

NAICS code
238330 Flooring Contractors
Place of performance
VA Greater Los Angeles Healthcare System Los Angeles CA 90073, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Veterans Affairs Veterans Health Administration is soliciting quotes for comprehensive floor covering installation services across multiple healthcare facilities in Southern California. This Request for Quotes (RFQ 36C26225Q1005) seeks a contractor to provide verification, assessment, measurement, estimation, material procurement, transportation, and installation of new flooring and wall base materials including luxury vinyl tile, rubber flooring, and carpet at various VA locations. Key requirements include possessing a C-15 Flooring and Floor Covering License, demonstrating specialized experience in hospital flooring installations, and providing qualified personnel capable of working standard business hours with occasional evening and weekend assignments. The evaluation will be based on Special Standards of Responsibility criteria outlined in the solicitation documents. The original response deadline was June 23, 2025, but has been extended to July 2, 2025, at 10:00 AM Pacific Time, with questions due by June 13, 2025.

This solicitation is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with a small business size standard of $19 million under NAICS code 238330 for Flooring Contractors. The contract structure includes a base year plus two option years using a firm fixed-price arrangement, with work primarily performed at the VA Greater Los Angeles Healthcare System on Wilshire Boulevard and extending to ten additional facilities across California including locations in Santa Barbara, Santa Maria, San Luis Obispo, Oxnard, Lancaster, Bakersfield, and various Los Angeles area clinics. Standard work hours are 7:30 AM to 3:30 PM, though evening and weekend work may be required on occasion. The VA will provide standard flooring materials from manufacturers like Mannington, while the contractor must supply all labor, equipment, transportation, and installation services. No incumbent contractor information or specific budget values are disclosed in the solicitation documents.

Notice text

4 versions

Update #4 · Latest ·

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

1

0003

06-25-2025

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

To all Offerors/Bidders

36C26225Q1005

X

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-02-2025 10am PDT

X

1

This amendment is issued to update the line-items on the enclosure 1 form. See the attached updated form.

The solicitation offer due date is extended to 07/02/2025 at 10am pacific

All other terms and conditions remain unchanged

Update #3 ·

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

1

0002

06-18-2025

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

To all Offerors/Bidders

36C26225Q1005

X

X

X

X

1

This amendment is issued to post the job walk sign-in sheet

All other terms and conditions remain unchanged

Update #2 ·

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

1

0001

06-12-2025

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

To all Offerors/Bidders

36C26225Q1005

X

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 06-27-2025 10am PDT

X

1

This amendment is issued to schedule a job walk on Wednesday, June 18th, 2025, at 10am. Participants will meet in the

Main Lobby Bldg. 500, VA Los Angeles Medical Center, 11301 Wilshire Blvd, Los Angeles CA 90073. Please reach out to

Roni Primavera at 213.310.2473 for help locating the meeting point. Email ositadima.ndubizu@va.gov if you plan to

attend.

The solicitation due date will be extended to Friday June 27th, 2025, at 10am pacific time

All other terms and conditions remain unchanged

Update #1 ·

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.a. Project Title: Floor Covering Installation Services

1.b. Description: VA Greater Los Angeles Healthcare System is seeking a contractor to provide a full range of services to verify site, assess, measure existing, provide estimate, procure related materials, transport and install new flooring and wall base to the direction of the COR at various locations within the VA Greater Los Angeles Healthcare System.

1.c. Project Location: VA Greater Los Angeles Healthcare System

1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26225Q1005.

1.e. Set Aside: This solicitation is issued as an SDVOSB set aside.

1.f. Applicable NAICS code: 238330, Flooring Contractors.

1.g. Small Business Size Standard: $19 million

1.h. Type of Contract: Firm Fixed Price

1.i. Period of Performance: Base year plus 2 options

1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 29

1.k. Request for Information (RFI) should be submitted via email no later than 2pm PST Friday, June 13th, 2025, to ositadima.ndubizu@va.gov

1.l. Company info and quote should be on the attached Enclosure 1 form. All other forms of offers will not be accepted. Your enclosure form, capabilities statement/experience and any certifications/Training should be sent in one email on separate email attachments, or it will not be accepted

2. Statement of Work

2.1. Objective. VA Greater Los Angeles Healthcare System is seeking a contractor to provide a full range of services to verify site, assess, measure existing, provide estimate, procure related materials, transport and install new flooring and wall base to the direction of the COR at various locations within the VA Greater Los Angeles Healthcare System.

2.2. Background. - New flooring and wall base is needed at the different facilities within the VA Greater Los Angeles Healthcare System.

.

2.3. Scope. The Contractor shall provide staffing, equipment, transportation, storage and other necessary materials to perform services including air handlers or negative air machine. The Contractor shall perform services as requested by COR or designated representative.

Contractor shall include, but not limited to, verify & assess, measure existing area, provide estimate of removal of existing flooring and base, and provide labor to install new. If necessary, order related materials, store ordered items if necessary, and transport items to the site.

Contractor shall also repair any existing floor/base to working condition.

The services will be provided mainly in the West Los Angeles Facility on Wilshire Blvd, but will also include servicing to the following facility locations:

VA Greater Los Angeles Healthcare System (VAGLAHS)

11301 Wilshire Blvd., Los Angeles, CA 90073

VA Downtown LA Ambulatory Care Center (LAACC)

351 E. Temple St., Los Angeles, CA 90012

VA Sepulveda Ambulatory Care Center (SACC)

16111 Plummer St., Sepulveda, CA 91343

VA Community Based Clinic Santa Barbara

4440 Calle Real, Santa Barbara, CA 93110

VA Community Based Outpatient Clinic - Santa Maria

1550 E. Main Street, Santa Maria, CA 93454

VA Community Based Clinic San Luis Obispo

1288 Morro St., Ste 200, San Luis Obispo, CA 93401

VA Community Based Outpatient Clinic ELA

5426 East Olympic Blvd, Los Angeles, CA 90040

VA Community Based Clinic Gardena

1251 Redondo Beach Blvd, 2nd Fl., Gardena, CA 90022

VA Community Based Outpatient Clinic (Oxnard)

1690 Universe Cir. Oxnard, CA 93033

VA Community Based Clinic Lancaster

340 E. Avenue I. Lancaster, CA 93535

VA Community Based Clinic Bakersfield

1801 Westwind Dr., Bakersfield, CA 93301

Ordering Procedures. Request for services will be coordinated by the COR or designated representative. The number of requests will vary from month to month and small to large orders. Contractor shall generate an estimate to be approved by the COR.

VA PROVIDED STANDARD FLOOR / BASE FINISHES:

Luxury Vinyl Tile (LVT) Flooring

Mannington Spacia, Warm Teak, Straight Edge

Mannington Amtico, Quill Sable Straight Edge

Rubber Flooring

Mannington ColorSpec Sculpted, Iced Field Straight Edge

Carpet

Mannington Linen Weave, Infinity Modular

Base

Mannington Optimum Edge Type TS 4 & 6 Otter Brown

Adhesive

Mannington R101G4 Base Adhesive

Mannington R911G4 Tile Adhesive

Mannington 373-4 LVT Adhesive

CONTRACTOR RESPONSIBILITIES

The Contractor shall take necessary precautions to avoid damaging walls, floors, elevators and lobbies and window when performing activities. The Contractor shall be responsible for all costs associated with damages related to installation activities.

Additional Specifications:

The Government shall not be charged for arrival of Contractor s personnel and/or delivery of contractor-provided supplies or materials. VA Medical Centers and their associated Outpatient Clinics and Community Based Outpatient Clinics for VAGLAHS shall not pay for travel time to and from the work site but shall pay for transportation between different VA locations during the workday.

Work starts and end times shall be performed by full staffing, and have materials, and supplies available. In the event, operations must stop due to shortfall of materials, staff or supplies, hours shall not be charged to the Government. Contractor staff shall report for duty at the Interior design office. Contractor shall review workday assignments and scheduling with Interior Design prior to the start of each workday. The normal workday shall be 7:30am thru 3:30pm, and on occasion, evenings and weekends.

The Government shall not pay for the Contractor employee wait times or equipment failure. The Contractor s shall have a quality assurance plan to address these circumstances.

Debris. All debris shall be removed and disposed of by the Contractor in the VA provided trash dumpsters and scrap cage. Cardboard shall be delivered to the waste management building for recycling. No debris shall be thrown from the windows or doors on any VA property. Contractor is required to keep area floor and work area free of debris and clean.

Unpacking/ Uncrating and Placement of Property: Any Government furnished property that requires the contractor to wrap or take additional precautions, while in transport or temporary storage, shall be returned assembled upon arrival at the new location with debris removed.

Equipment and Tools: The Contractor shall provide necessary tools and equipment to complete task. Assuring security of tools is the responsibility of the contractor. Any equipment or tools left unattended or in an unsecured area shall be at the risk of the contractor and/or his employees. The Government accepts no liability for loss/damaged/stolen contractor s tools and equipment.

Work Areas: Contractor-owned equipment or tools may not block exits, corridors, or impede access to entrances/exits or rooms and shall always be in the control of the contractor. If contractor leaves the work site, all tools shall be removed as well.

Safety and Security Precautions: Contractor shall provide his/her employees safety equipment which is required for performance of the contract. The contractor shall take precautions regarding fire and safety policies/procedures within VA Medical Centers and their associated Outpatient Clinics and Community Based Outpatient Clinics for VAGLAHS. The Contractor is responsible for immediately notifying the COR of any existing or potentially unsafe conditions, i.e., frayed electrical cord, dripping or seeping of fluids, etc. Contractor shall comply with all Occupational Safety and Health Act (OSHA) and applicable laws/regulations for the protection of his/her employees. The Government shall assume no liability or responsibility for the Contractor s compliance or noncompliance with such requirements.

SAFETY AND SECURITY

Personnel Qualifications/Policy: All work shall be performed by Fully Qualified personnel to perform the tasks for installation services. Contractor s employees shall have:

The ability to meet and deal with the public.

The ability to read English, understand detailed orders, instructions and flooring drawings and layouts.

Familiarity with a variety of window treatments and window covering products, parts and components.

The Government reserves the right to accept or reject Contractor s staff for the rendering of services. Complaints concerning Contract Personnel s performance or conduct shall be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.

Contractor Personnel Security Requirements: The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions.Â

Personal Hygiene and Clothing: In performance of this contract, Contractor personnel shall be neat, clean, well-groomed and shall otherwise exercise good personal hygiene. Appropriate and professional attire shall always be worn. Athletic and athletic-style garments (i.e., jogging suits, sweat suits, running shorts, tee-shirts) shall not be worn by Contractor s employees.

Service Calls: Contractor shall provide in the space provided below, the name, location, and telephone number of the office where services calls are to be placed.

Ordering Activities and Officers: The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer, the COR, or his/her delegated representative acting within the limits of his/her authority.

Changes: Only those services specified herein are authorized. Before performing any service of a non-contract nature, the Contractor shall advise the Contracting Officer, COR and Interior Designers of the reasons for the Additional work. Changes to the resulting contract are not authorized, unless in writing by the Contracting Officer.

2.4. Performance Monitoring. The Contracting Officer Representative (COR) will monitor contractor performance and certify the work was done in accordance with the SOW.

2.5. Period of Performance. The period of performance will be Base year plus 2 option years.

Work Hours

Delivery. Delivery is to occur between the hours of 8:00 am to 12:00 pm, during normal working hours.

Installation. Installations hours from 7:00 am to 4:00 pm and on occasion weekends and evenings. All installation is done properly to manufacturer s specification. Incorrect assembly or an improper installation that damage or alters the product, voids the product warranty. This includes any product damaged incurred while transporting, assembling or installing the product on-site.

Contractor shall install flooring from shipments and warehouse stock scheduled by the Strategic Office and Interior Design Departments.

Overtime: Any overtime shall be approved by the Office of Planning Department Chief (Interior s Supervisor or Environmental Management Services Chief) before services are rendered.

a. National Holidays:

New Year s Day January 01

Martin Luther King s Birthday Third Monday in January

President s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 04

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

b. If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

Overtime & Holiday Pay: Overtime pay is at the rate of one and one-half times the employee's regular rate of pay for all hours worked in excess of eight up to and including 12 hours in any workday, and for the first eight hours of work on the seventh consecutive day of work in a workweek. Overtime pay also includes Federal Holidays.

2.6. Contractor Personnel Background Requirements.

a. The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive.

b. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract.

c. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

d. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. Currently, the current estimated costs for such investigations are as follows:

Level of Sensitivity Background investigation level Approximate Cost

Low Risk National Agency Check with Written Inquiries $ 231.00

Moderate Risk Minimum Background Investigation $ 825.00

High Risk Background Investigation $ 3,465.00

e. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials.

2.7. Contractor Employees

a. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

b. Badge. Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.

c. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

d. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices, and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.

2.8. Insurance Coverage

a. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

c. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

d. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, dated 10/10/2019. The following provisions and clauses apply to this solicitation and can be found in enclosure 2.

3.a. FAR 52.212-1, Instructions to Offerors Commercial Items

3.b. FAR 52.212-2, Evaluation -- Commercial Items

3.c. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items

3.d. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items

3.e. Supplemental Insurance Requirements

3.f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

3.g. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance

3.h. FAR 52.233-2, Service of Protest

3.i. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution

3.j. VAAR 852.233-71, Alternative Protest Procedure

4. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 10am PST Monday, June 23rd, 2025, to ositadima.ndubizu@va.gov. Ensure the following are completed and/or included in the quote packet:

4.3.a. Vendor Information with UEI number (Company info and quote should be on the Enclosure 1 form)

4.3.b. Acknowledgement of amendments

4.3.c. Concurrence/non-concurrence with solicitation terms, conditions, and provisions

4.3.d. Schedule of services

4.3.e. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items

Your quote evaluation will be based on Special Standards of Responsibility. Please provide the following:

Refer to the Special Standards of Responsibility on the enclosure 1 form for the evaluation criteria.

Files

File Type Posted
36C26225Q1005 0003_1.docx DOCX document
Floor Covering Installation Service Enclosure 1 updated.docx DOCX document
S04-Sign In Sheet.pdf PDF
36C26225Q1005 0002_1.docx DOCX document
36C26225Q1005 0001_1.docx DOCX document
Floor Covering Installation Services Enclosure 2.docx DOCX document
Floor Covering Installation Service Enclosure 1.docx DOCX document
36C26225Q1005.docx DOCX document

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