36C26127Q0152.docx
DOCX document 28 KB Posted
- Attached to
- J079--Housekeeping Equipment Maintenance
- Solicitation number
- 36C26127Q0152
About this file
This is a Sources Sought Notice for preventive and corrective maintenance services on housekeeping equipment operated by the VA Palo Alto Health Care System. The Department of Veterans Affairs Network Contracting Office, located in Las Vegas (ZIP 89086), is seeking information from potential contractors regarding capabilities to perform maintenance on equipment at three locations: Palo Alto, Menlo Park, and Livermore campuses in California. The applicable NAICS code is 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance), with a size standard of $12.5 million. Responses must be submitted to Contracting Officer Jill Williams at jill.williams@va.gov by November 12, 2026, at 4:00 PM Pacific Time.
The scope of work includes scheduled preventive maintenance services following manufacturer and OEM guidelines based on equipment type, age, usage, and manufacturer recommendations, encompassing activities such as cleaning, lubrication, oil changes, adjustments, detailed inspections, and parts replacement. Contractors must also provide corrective maintenance to address equipment malfunctions detected during inspections or reported by facility staff. Interested parties must provide capability information including business size classification, socio-economic status, current SAM registration and certifications, experience with similar projects with contract numbers or descriptions, and identification of any existing contract vehicles from which services may be ordered. This announcement is preliminary and non-binding; no solicitation is currently available, and the Government will not pay for submitted information.
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| File | Type | Posted |
|---|---|---|
| Performance Work Statement.docx | DOCX document |
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Text version
Sources Sought Notice
| SUBJECT* |
| Housekeeping Equipment Maintenance |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 89086 |
| SOLICITATION NUMBER* |
| 36C26127Q0152 |
| RESPONSE DATE/TIME/ZONE |
| 11-12-2026 16:00 PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J079 |
| NAICS CODE* |
| 811310 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 21
POINT OF CONTACT*
Contracting Officer Jill Williams jill.williams@va.gov None None None
PLACE OF PERFORMANCE
| ADDRESS |
| VA Palo Alto Health Care System |
(Palo Alto Campus, Menlo Park, and Livermore)
3801 Miranda Ave
Palo Alto CA
| POSTAL CODE |
| 94304 |
| COUNTRY |
| United States |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available.
All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.
The applicable North American Industry Classification System (NAICS) Code is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, size standard is $12.5M.
Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See Internet Site https://www.sam.gov/portal/public/SAM/). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM.
DESCRIPTION OF WORK
1. General
1.1 Description of Services: The VA Palo Alto Healthcare System (VAPAHCS) requires Preventive Maintenance Services for all EMS floor housekeeping equipment at its Palo Alto, Menlo Park, and Livermore Campuses. The contractor shall deliver the following services for the EMS floor housekeeping equipment:
Preventive Maintenance Services (Scheduled): Per manufacturer and OEM guidelines, preventive maintenance will follow a schedule based on equipment type, age, usage, and manufacturer recommendations to ensure optimum function and lifespan. Preventive maintenance activities may include, but are not limited to cleaning, lubrication, oil changes, adjustments, detailed inspections, replacement of parts, and other necessary manufacturer-recommended actions, all designed to minimize equipment downtime and avoid unexpected failures.
Corrective Maintenance: Address and resolve equipment malfunctions detected during preventive inspections or reported by facility staff.
The Government requests that interested parties provide the following capability information to the Contract Specialist, Jill Williams by e-mail at jill.williams@va.gov by 16:00 (4:00pm) PST 11/12/2026:
(a) Business Size (Large/Small)
(b) Business Socio-Economic Status (SDVOSB, WOSB, 8(a), HUBZone, etc.)
(c) SAM record
(d) Ability and experience with similar projects, preferably including Contract numbers or a description of work performed aligned with the needs of this requirement.
(e) Any existing contract vehicle the services may be ordered from (if applicable) The Government will use this information when determining its business type decision.
This Sources Sought is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.
See attached document: Performance Work Statement
Page 1 of
Sources Sought Notice
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