J075--Mail Room Equipment Maintenance Full & Open Solicitation

The Department of Veterans Affairs is seeking maintenance services for mail room equipment at the Milwaukee Regional Benefits Office through solicitation 36C10D25Q0140. The procurement involves annual preventative maintenance and repair services for two Pitney Bowes mailing equipment machines, including a CONNECT+ MONO PRINTER, 70/150 LB SCALE, CONNECT+ 3000 WOW FEEDER, CONNECT+ POWER STACKER, and DL400 LETTER OPENER. The contract structure includes a base 10-month period of performance starting October 1, 2025, followed by two 12-month option years extending through July 31, 2028. Services must cover on-site repairs, OEM replacement parts, labor, technical support, training, replacement print heads, loaner equipment, and software/firmware updates. Past performance evaluation will assess contractors across multiple dimensions including quality of service, timeliness, business relations, management capabilities, and cost management using a five-point rating scale. The solicitation deadline has been extended to August 22, 2025, at 9:00 AM EDT following Amendment 1.

This procurement is designated as a small business set-aside with potential preference for service-disabled veteran-owned small businesses or veteran-owned small businesses, though the notice indicates "No Set-Aside Used." The current incumbent contractor is The Remi Group LLC, operating under contract 36C10E21P0002 with an approximate value of $16,732.56. The maintenance services will be performed at the Milwaukee Regional Benefits Office during standard business hours, Monday through Friday from 8:00 AM to 4:00 PM Central Time. Contractor personnel will be subject to VA security requirements and background investigation procedures. The work falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance, with the contract structured as a firm-fixed-price arrangement covering comprehensive maintenance and support for the specified mailing equipment systems.