J066--VISN22 cryostat preventive maintenance and service base plus 4

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 22 (VISN22) is soliciting preventive maintenance and repair services for seventeen Epredia Cryostar NX50 cryostat instruments used across seven VA healthcare campuses. The procurement requires a single vendor qualified as an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller to provide comprehensive maintenance services including 24/7 toll-free phone support, on-site response within 24 hours, unlimited service calls, and manufacturer-authorized technician services. Vendors must submit an authorization work letter from Epredia and comply with all Statement of Work requirements, including VA security protocols, waste removal coordination, and detailed service documentation. Award will be made to the lowest-priced, technically acceptable quotation that meets all stated requirements. Quotes must be submitted electronically to Rebecca Gaba by December 11, 2025 at 12:00 PM Pacific Time, with the response deadline representing the critical date for proposal submission.

This solicitation carries no specific set-aside designation and covers a base contract period from January 1, 2026 through December 31, 2026, with four optional one-year extensions available through December 31, 2030. The contract encompasses all original equipment manufacturer parts, software support and updates, and shipping costs included in the pricing. Services are required across seven VA healthcare systems located in California, Arizona, and New Mexico, with the primary place of performance in Long Beach, California where the contracting office is situated. The solicitation applies to NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 million, and is classified under PSC code J066 for maintenance, repair, and rebuilding of laboratory equipment. No specific budget range or award value has been disclosed in the solicitation materials.