J066-- Medical Air / Gas systems maintenance

NOTICE OF INTENT TO SOLE SOURCE

This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government. All inquiries and concerns must be addressed in writing via e-mail to Robert Regan at robert.regan2@va.gov with the following information referenced in the subject line, PR for 691-21-2-5091-0050 Medical Gas Maintenance. A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All interested parties who are responsible, certified, and capable may identify their interest and may submit capability statement which shall be considered by the agency no later than 10:00 AM Pacific Standard Time (PST) on February 24, 2021 to Robert Regan at robert.regan2@va.gov. The interested parties bear full responsibility to ensure complete transmission and timely receipt. SDVOSB/VOSB respondents. If respondent is or SDVOSB or VOSB, respondent is encouraged to provide proof of www.vetbiz.gov certification. In addition, SDVOSB/VOSB Contractors are asked to acknowledge that they understand the limitations on sub-contracting pursuant to FAR 52.219-14, Limitations on Sub-Contracting, which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause. Please provide the information below: Company Name: DUNS Number: Address: Point of Contact Name: Phone No: Email: Business size information Select all that applies: Small Business o Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HubZone Woman Owned Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov) Veteran Owned Small Business (registered in VetBiz.gov) FSS/ GSA Contract Holder Yes No

Scope of Work

This is a standard request to enter into a firm-fixed price contract for maintenance and repair of medical air, medical vacuum system, oxygen system, vacuum system and dental vacuum system at the greater VA Greater Los Angeles Healthcare System (VAGLAHS) 11301 Wilshire Blvd, Los Angeles , CA 90073(see attached equipment list). The Contractor shall provide all labor, materials, equipment and supplies to perform all required maintenance and repair of medical air, oxygen system, vacuum system, and dental vacuum system. The Contractor will be liable for maintenance and repair of associated compressor and pumps. The contractor shall provide a one (1) year of scheduled services, including, but not limited to filter changes, phosphate treatment, annual in-service training and annual inspections. The contract period of performance shall be for the base period of one year with the Government s option to exercise four (4) one year option periods.

SPECIFICATIONS:

Line item 1 Medical Air Systems and Dental Air Systems,

line item 2 the contractor shall obtain the hydro-carbon samples at VAGLAHS QUARTERLY.

Line item 3 Bulk Oxygen Supply-Liquid Reservoirs

JUSTIFICATION: This is a standard request to put in place a maintenance contract to GLA facilities for the maintenance and repair of medical air systems , dental systems, nitrogen systems CO2 systems , and dental vacuum systems as outline in NFPA 99 as code requirements , and failure to approve this request will have a direct impact on patients and staff and in violation of NFPA 99 STANDARDS.

1 WLA medical air system and dental 12 MO

2 WLA operating room nitrogen system,

Carbon dioxide and nitrous oxide (manifold operation and supply

cylinder change out) 12 MO

3 wla bulk oxygen supply- liquid reservoirs 12 MO

4 wla dental and surgical vacuum system 12 MO

5 wla zone valves and master and area alarm 12 MO

6 wla alarm gas training 12 MO

7 wla medical air compressor maintenance 12 MO

8 wla dental air compressor system maintenance 12 MO

9 WLA medical vacuum system maintenance 12 MO

10 sepulveda (sep b-200) oxygen,nitrous oxide, manifold and nitrogen

manifolds annual service only 12 MO

11 SEP b-200 medical air system 12 MO

12 SEP b-200 medical vacuum system 12 MO

13 SEP B-200 master alarm and area alarm panels 12 MO

14 SEP B-200 zone valves 12 MO

15 sep b-200 outlets/inlets 12 MO

16 (SEP)b-99 oxygen manifold 12 MO

17 Sep B-99 medical vacuum system 12 MO

18 sep b-99 master alarm and area alarm panels 12 MO

19 sep b-99 zone valves 12 MO

20 sep b-99 outlets/inlet 12 MO

21 sep b-200 medical air system 12 MO

22 sep b-10 dental air system 12 MO

23 sep b-10 dental vacuum system 12 MO

24 sep b-10 master alarm and area alarm panels 12 MO

25 sep b-10 zone valves 12 MO

26 sep b-10 outlets/inlets 12 MO

27 laac dental air system 12 MO

28 laac los angeles ambulatory clinic dental vacuum system 12 MO

29 LAAC master alarm and area alarm panels 12 MO

30 LAAC zone valves 12 MO

31 LAAC outlets/inlets 12 MO

Period of Agreement: Unless otherwise specified, this contract will be for the period or performance 3/15/21 through 2/14/22.

Hours of Coverage:

Normal hours of coverage will be Monday through Friday from 8:00am to 5:00pm, excluding federal holidays.

All service/repairs will be performed during stipulated hours of coverage unless requested or approved by Biomedical Engineering.

Federal Holidays observed by the VAMC are:

New Year s Day

Martin Luther King Day

President's Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Documentation: Contractor will provide individual written service reports which describe services performed on the equipment (in sufficient detail to be acceptable to the field inspectors of The Joint Commission). The following information must be provided in each service report:

1) Date of service

2) Summary of problem and action taken

3) Parts replaced

4) Labor hours

5) Travel time

6) Equipment serviced to include description, equipment ID #, serial number, etc.

7) Purchase order number

Note: To ensure proper equipment history documentation, the contractor will forward all preventive maintenance records within 5 working days of completion to Biomedical Engineering.

Contractor shall, without exception, provide all hand tools, diagnostic test equipment, ladders, and anything else necessary to perform the work.