J066--Intent to sole source - Validation of Rees Scientific Environmental Monitoring System

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is seeking annual validation services for an environmental monitoring system through a sole-source procurement mechanism. The contractor will be responsible for comprehensive annual validation services including system testing, verification, calibration, documentation, preventative maintenance, and software updates to satisfy USDA and Office of Research Oversight requirements. Key contract requirements include completing all maintenance and validation work within 2-3 business days during May of each year, providing one validation kit per year with REES Software Ver. 3.0, calibrating temperature and humidity sensors using NIST-traceable equipment, and maintaining written documentation of all work performed. The Government will evaluate capability statements submitted by responsible sources to determine whether the sole-source intent should proceed or if a competitive procurement is warranted; however, evaluation criteria for vendor selection are not specified in the notice. The deadline for submission of capability information is April 30, 2026 at 10:00 AM EST, with all inquiries and submissions directed to Contract Specialist Mae McGarry via email at mae.mcgarry@va.gov.

This procurement is not designated for any small business set-aside, with Rees Scientific (SAM UEI NCRKL9YLY2X4) identified as the intended sole-source contractor. The contract will be awarded as a Firm Fixed Price agreement under FAR 5.101 and RFO 12.201-1, structured with a base period of one year plus four optional one-year renewal periods for a potential five-year relationship. The performance location is listed as 950 Campbell Ave. West, Haven, CT 06513, with postal code 15215-1802 in Pittsburgh, Pennsylvania noted in supporting documents. No specific award value or budget range is disclosed in this pre-solicitation notice. The contractor must comply with the VA's occupational health and safety program requirements for animal studies, including completion of a health questionnaire and employee health clearance to access the animal facility.