SOW TEMPLATE REES 4-15-2026final.docx
DOCX document 20 KB Posted
- Attached to
- J066--Intent to sole source - Validation of Rees Scientific Environmental Monitoring System
- Solicitation number
- 36C24E26Q0034
About this file
This is a Statement of Work (SOW) for annual validation services of an environmental monitoring system at a Department of Veterans Affairs facility. The contract is structured as a base year plus four one-year option periods on a Firm Fixed Price basis, with performance to occur at 950 Campbell Ave. West, Haven, CT 06513. The contractor must provide comprehensive annual validation services including system testing, verification, calibration, and documentation to satisfy USDA and Office of Research Oversight requirements. Key deliverables include provision of one validation kit per year for new and existing systems with REES Software Ver. 3.0, annual preventative maintenance using manufacturer-recommended checklists, calibration of temperature and humidity sensors using NIST-traceable equipment, and software updates as required. All maintenance and validation work must be completed within 2-3 business days during May of each year, with written documentation of sensor calibration and preventative maintenance provided before the contractor departs the site.
The contractor must comply with occupational health and safety program requirements for animal studies, including completion of a health questionnaire and clearance from employee health to access the animal facility. The contractor will be escorted through the facility by the Animal Facility Supervisor and will not have access to VA systems or sensitive information. This is a sole-source procurement intended for Rees Scientific (SAM UEI NCRKL9YLY2X4), though the Government solicits capability statements from responsible sources by April 30, 2026 at 10:00 AM EST to determine whether to conduct a competitive procurement. All inquiries and submissions must be directed to Mae McGarry, Contract Specialist, at mae.mcgarry@va.gov.
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| 36C24E26Q0034.docx | DOCX document |
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Text version
Contract Title: REES Scientific Validation of Environmental Monitoring System
1.0 Background: Contract is for annual validation of environmental monitoring system required
2.0 Scope: : Comprehensive Service Package for a base plus four-option periods with full documentation provided to satisfy USDA and ORO (Office Of Research Oversight)requirements. Comprehensive system test verifies, calibrates and documents all system functions including readings, databases, alarms, dial-outs, outputs, reports and user programming. Includes annual Onsite Service Pan with 24/7 Technical Support.
2.1 Specific Tasks & Deliverables: The contractor shall provide:
2.1.1 One Validation kit for new systems and existing systems with REES Software Ver. 3.0 for access control will be provided per year.
2.1.1.1 Providing this kit is done at the time of validation of system.
2.1.1.2 After validation is complete, a printout of all systems checked is provided to the Government by the vendor before leaving the site.
2.1.2 Provide Access control Proms for Additional Reader controller only if additional card readers are needed. The cost for the actual card readers are not a part of this contract and will be paid for using another procurement action (purchase card or contract).
2.1.3 Annual preventative maintenance of the system using manufacturers recommended PM documentation and checklist.
2.1.3.1 A copy of the checklist to document the maintenance shall be provided to the Government POC prior to leaving the site.
2.1.4 Perform calibration of sensors using NIST traceable equipment (Temperature and Humidity sensors)
2.1.4.1 Contractor will provide annual validation for existing access control, annual preventative maintenance for the system using manufacturer’s recommended PM documentation.
2.1.4.2 This will be done during the yearly validation of the system, documentation will be given prior to vendor leaving.
2.1.4.3 Annual validation will take place in May every year.
2.1.5 Contractor will perform necessary updates to software on existing system and new system as required.
2.2 Documentation and timing
2.2.1 Contractor will provide written documentation of sensor calibration and PM documentation upon completion of job before leaving the site.
2.2.2 Annual PM maintenance and annual validation for access control will be done in 2-3 business days.
2.2.2.1 Documentation of validation of system will be provided by vendor prior to leaving.
3.0 Other requirements
3.1 Contractor Requirements: Contractor will be required to participate in our Occupational Health and Safety Program for Animal Studies. They will be required to fill out a health questionnaire and be cleared by employee Health to enter the Animal facility.
3.2 Period of Performance: Base year with 4 option years
3.3 Place of Performance: 950 Campbell Ave. West, Haven CT 06513
3.4 Security Requirements: Contractor will not have access to any VA systems or VA sensitive information. Contractor will be escorted through facility by Animal Facility Supervisor.
File details come from the government source that posted it. Updated .