J065--Vision Cart Utensil Washer

1. Introduction

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13.105. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The Department of Veterans Affairs, VISN 8, intends to solicit quotes 100% set aside for Service‑Disabled Veteran‑Owned Small Businesses (SDVOSBs).

2. Set‑Aside Determination

This procurement is a total SDVOSB set‑aside in accordance with FAR 19.1405.
Market research confirms that multiple SDVOSB firms are authorized to distribute the required OEM product.

3. Applicable NAICS Code

• NAICS: 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing
• Size Standard: 1,250 Employees
• This NAICS is covered under the SBA Nonmanufacturer Rule (NMR) Class Waiver, allowing SDVOSBs to supply OEM equipment manufactured by a large business.

4. Description of Requirement (Brand‑Name Only)

The Department of Veterans Affairs, Bay Pines VA Healthcare System, requires the STERIS Vision Cart Utensil Washer, including OEM installation, OEM warranty, and removal of the existing unit.

This is a brand‑name only procurement because:
• The item must interface with existing STERIS infrastructure
• Facility workflow and compatibility require OEM alignment
• Warranty, installation, and service must be OEM‑supported
• Only STERIS (OEM) and its authorized distributors may supply the equipment

A complete technical description is included in the attached Statement of Work (SOW).

5. Requirements for Vendor Eligibility

The contractor shall provide all labor, materials, equipment, shipping, installation, calibration, and disposal necessary to deliver and install:

ITEM 1: Vision Cart Utensil Washer (STERIS OEM)

Quantity: 1 Each
Manufacturer: STERIS Corporation
Type: Brand‑Name Only
Includes:
• OEM equipment
• Removal of existing washer
• Installation and setup by OEM‑authorized technician
• OEM warranty
• Testing, calibration, verification
• All required accessories for full operation

Full specifications are provided in the Statement of Work (SOW).

6. Evaluation Criteria

Award will be made to the Lowest‑Priced Technically Acceptable (LPTA) SDVOSB offeror.

• Technical Acceptability: Must meet all OEM specifications; must submit proof of authorized reseller status.
• Price Reasonableness: Evaluated in accordance with FAR 13.106 and FAR 15.404.
• Pricing will be compared to:
  • OEM’s FSS contract pricing (Steris FSS: V797D‑60613, expiring 5/31/2026)
  • Market research
  • Other SDVOSB offers

If no SDVOSB quotes are evaluated as technically acceptable or fair and reasonable, the VA reserves the right to cancel the set‑aside and procure via FSS or full and open competition.

7. Delivery Information

Delivery Address:
Bay Pines VAMC                                                                                                                                                                                      10000 Bay Pines Blvd. Building 24, Room 219                                                                                                                                        Bay Pines, FL., 33744

FOB: Destination
Period of Performance: TBD

8. Quote Submission Instructions

Vendors shall submit:

1. Completed price quote
2. Proof of SDVOSB status (SBA certification)
3. Proof of OEM authorization from STERIS
4. Completed Representations and Certifications (if not current in SAM)

Submit quotes via email to: Timothy Felix
timothy.felix@va.gov
Subject Line: 36C24826Q0582 – Vision Cart Utensil Washer – SDVOSB Quote

Due Date: 04/24/2026, 1:00PM EST

9. Point of Contact

Name: Timothy Felix
Title: Contracting Specialist
Email: timothy.felix@va.gov
Phone: 904-228-0645

Delivery Information

• Proposed Delivery Timeframe: ______________________________
• Estimated Installation Date: ______________________________

7. Technical Compliance Statement

Offeror certifies that the quoted product and services:

• Are STERIS OEM brand‑name items
• Meet all requirements in the Statement of Work (SOW)
• Will be delivered and installed by OEM‑authorized personnel

☐ I certify full compliance with all solicitation requirements.
Signature: _________________________ Date: _____________

Brand Name Justification (BNJ)

STERIS Vision Cart Utensil Washer
Bay Pines VA Healthcare System

1. Identification of Agency and Contracting Activity

Department of Veterans Affairs
VISN 8 – Bay Pines VA Healthcare System
Sterile Processing Service (SPS)

2. Nature and/or Description of Action Being Approved

This justification supports the use of Brand‑Name Only procurement for the STERIS Vision Cart Utensil Washer and associated OEM installation services. The procurement will be solicited as a 100% SDVOSB set‑aside under FAR Parts 12, 13, and 19.14.

3. Description of Supplies/Services

The VA requires the purchase and installation of one (1) STERIS Vision Cart Utensil Washer, including:

• OEM‑manufactured washer
• OEM‑authorized delivery
• Removal of the existing unit
• OEM‑authorized installation, calibration, and verification
• Full OEM warranty
• Accessories and utilities required for full operational capability

4. Brand‑Name Justification

The STERIS Vision Cart Utensil Washer is required solely because:

a. Compatibility

The Bay Pines SPS department uses a standardized STERIS processing environment.
The washer must interface with:

• Existing STERIS sterilizers
• STERIS racks, carts, connections
• OEM cycle configuration software
• Existing validated workflows

Other manufacturers are not compatible with these systems.

b. OEM Installation and Warranty Requirements

STERIS requires:

• OEM‑authorized technicians for installation
• OEM‑certified validation
• OEM warranty activation only when installed by OEM‑certified personnel

Third‑party equipment or installation would void warranty protection, and violate facility infection control standards.

c. Patient Safety and Regulatory Compliance

STERIS equipment provides:

• Validated cycle parameters
• Cleaning levels meeting FDA, AAMI, and VA standards
• OEM‑certified documentation required for accreditation

Using non‑OEM equipment poses safety, performance, and regulatory risk.

d. Standardization

Bay Pines VA maintains standardization to:

• Reduce technician training time
• Ensure compatibility with existing sterilization systems
• Maintain spare parts and service uniformity

5. Market Research

A Sources Sought posting was issued.
Four (4) SDVOSB firms responded with:

• SDVOSB certification
• Proof of STERIS OEM authorized distributor status

This confirms SDVOSB ability to supply the Brand‑Name product under the SBA NMR Class Waiver for NAICS 334510.

6. Determination

Only STERIS‑brand equipment meets the facility’s compatibility, safety, and workflow requirements. Therefore, acquisition of the STERIS Vision Cart Utensil Washer (Brand‑Name Only) is in the Government’s best interest.

Quotes will be solicited from SDVOSB‑verified, OEM‑authorized distributors only.

7. Required Actions

• Proceed with 100% SDVOSB Combined Synopsis/Solicitation (LPTA)
• Award to the lowest‑priced technically acceptable SDVOSB
• Compare price against Steris FSS pricing for fairness and reasonableness