RFQ 36C24826Q0582 SAM Posting.docx

36C24826Q0582

GENERAL INFORMATION

Network Contracting Office 8 (NCO 8) 10,000 Bay Pines Blvd Bay Pines FL 33744

POINT OF CONTACT*

Contracting Specialist Timothy Felix timothy.felix@va.gov 813-972-2000

PLACE OF PERFORMANCE

Bay Pines VA Healthcare System

10,000 Bay Pines Blvd

Bay Pines FL

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1. Introduction This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13.105. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The Department of Veterans Affairs, VISN 8, intends to solicit quotes 100% set aside for Service‑Disabled Veteran‑Owned Small Businesses (SDVOSBs).

2. Set‑Aside Determination This procurement is a total SDVOSB set‑aside in accordance with FAR 19.1405.

Market research confirms that multiple SDVOSB firms are authorized to distribute the required OEM product.

3. Applicable NAICS Code

· NAICS: 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing

· Size Standard: 1,250 Employees

· This NAICS is covered under the SBA Nonmanufacturer Rule (NMR) Class Waiver, allowing SDVOSBs to supply OEM equipment manufactured by a large business.

4. Description of Requirement (Brand‑Name Only) The Department of Veterans Affairs, Bay Pines VA Healthcare System, requires the STERIS Vision Cart Utensil Washer, including OEM installation, OEM warranty, and removal of the existing unit.

This is a brand‑name only procurement because:

• The item must interface with existing STERIS infrastructure

• Facility workflow and compatibility require OEM alignment

• Warranty, installation, and service must be OEM‑supported

• Only STERIS (OEM) and its authorized distributors may supply the equipment A complete technical description is included in the attached Statement of Work (SOW).

5. Requirements for Vendor Eligibility The contractor shall provide all labor, materials, equipment, shipping, installation, calibration, and disposal necessary to deliver and install:

ITEM 1: Vision Cart Utensil Washer (STERIS OEM) Quantity: 1 Each Manufacturer: STERIS Corporation Type: Brand‑Name Only Includes:

• OEM equipment

• Removal of existing washer

• Installation and setup by OEM‑authorized technician

• OEM warranty

• Testing, calibration, verification

• All required accessories for full operation Full specifications are provided in the Statement of Work (SOW).

6. Evaluation Criteria Award will be made to the Lowest‑Priced Technically Acceptable (LPTA) SDVOSB offeror.

· Technical Acceptability: Must meet all OEM specifications; must submit proof of authorized reseller status.

· Price Reasonableness: Evaluated in accordance with FAR 13.106 and FAR 15.404.

· Pricing will be compared to:

· OEM’s FSS contract pricing (Steris FSS: V797D‑60613, expiring 5/31/2026)

· Market research

· Other SDVOSB offers If no SDVOSB quotes are evaluated as technically acceptable or fair and reasonable, the VA reserves the right to cancel the set‑aside and procure via FSS or full and open competition.

7. Delivery Information Delivery Address:

Bay Pines VAMC 10000 Bay Pines Blvd. Building 24, Room 219 Bay Pines, FL., 33744

FOB: Destination Period of Performance: TBD

8. Quote Submission Instructions Vendors shall submit:

1. Completed price quote

2. Proof of SDVOSB status (SBA certification)

3. Proof of OEM authorization from STERIS

4. Completed Representations and Certifications (if not current in SAM) Submit quotes via email to: Timothy Felix timothy.felix@va.gov Subject Line: 36C24826Q0582 – Vision Cart Utensil Washer – SDVOSB Quote Due Date: 04/24/2026, 1:00PM EST

9. Point of Contact Name: Timothy Felix Title: Contracting Specialist Email: timothy.felix@va.gov Phone: 904-228-0645 Delivery Information

· Proposed Delivery Timeframe: ______________________________

· Estimated Installation Date: ______________________________

7. Technical Compliance Statement Offeror certifies that the quoted product and services:

· Are STERIS OEM brand‑name items

· Meet all requirements in the Statement of Work (SOW)

· Will be delivered and installed by OEM‑authorized personnel ☐ I certify full compliance with all solicitation requirements.

Signature: _________________________ Date: _____________

Brand Name Justification (BNJ) STERIS Vision Cart Utensil Washer Bay Pines VA Healthcare System

1. Identification of Agency and Contracting Activity Department of Veterans Affairs VISN 8 – Bay Pines VA Healthcare System Sterile Processing Service (SPS)

2. Nature and/or Description of Action Being Approved This justification supports the use of Brand‑Name Only procurement for the STERIS Vision Cart Utensil Washer and associated OEM installation services. The procurement will be solicited as a 100% SDVOSB set‑aside under FAR Parts 12, 13, and 19.14.

3. Description of Supplies/Services The VA requires the purchase and installation of one (1) STERIS Vision Cart Utensil Washer, including:

· OEM‑manufactured washer

· OEM‑authorized delivery

· Removal of the existing unit

· OEM‑authorized installation, calibration, and verification

· Full OEM warranty

· Accessories and utilities required for full operational capability

4. Brand‑Name Justification The STERIS Vision Cart Utensil Washer is required solely because:

a. Compatibility The Bay Pines SPS department uses a standardized STERIS processing environment.

The washer must interface with:

· Existing STERIS sterilizers

· STERIS racks, carts, connections

· OEM cycle configuration software

· Existing validated workflows Other manufacturers are not compatible with these systems.

b. OEM Installation and Warranty Requirements STERIS requires:

· OEM‑authorized technicians for installation

· OEM‑certified validation

· OEM warranty activation only when installed by OEM‑certified personnel Third‑party equipment or installation would void warranty protection, and violate facility infection control standards.

c. Patient Safety and Regulatory Compliance STERIS equipment provides:

· Validated cycle parameters

· Cleaning levels meeting FDA, AAMI, and VA standards

· OEM‑certified documentation required for accreditation Using non‑OEM equipment poses safety, performance, and regulatory risk.

d. Standardization Bay Pines VA maintains standardization to:

· Reduce technician training time

· Ensure compatibility with existing sterilization systems

· Maintain spare parts and service uniformity

5. Market Research A Sources Sought posting was issued.

Four (4) SDVOSB firms responded with:

· SDVOSB certification

· Proof of STERIS OEM authorized distributor status This confirms SDVOSB ability to supply the Brand‑Name product under the SBA NMR Class Waiver for NAICS 334510.

6. Determination Only STERIS‑brand equipment meets the facility’s compatibility, safety, and workflow requirements. Therefore, acquisition of the STERIS Vision Cart Utensil Washer (Brand‑Name Only) is in the Government’s best interest.

Quotes will be solicited from SDVOSB‑verified, OEM‑authorized distributors only.

7. Required Actions

· Proceed with 100% SDVOSB Combined Synopsis/Solicitation (LPTA)

· Award to the lowest‑priced technically acceptable SDVOSB

· Compare price against Steris FSS pricing for fairness and reasonableness

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

516-26-2-215-0011

04-13-2026 Timothy Felix 904-228-0645 04-24-2026

1:00PM

EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

10,000 Bay Pines Blvd

X

334510 1250 Employees

N/A

MCC: 90D

Department Of Veteran Affairs C.W. Bill Young VA Medical Center Bldg 100 Warehouse 10,000 Bay Pines Blvd.

Bay Pines FL 33744 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) C.W. Bill Young VA Medical Center 10000 Bay Pines Blvd.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page Vision Cart Utensil Washer - Disinfector | Bay Pines VAMC In Accordance with the Statement of Work (SOW)

***See Section B for Details***

This is intended as an 100% SDVOSB solicitation.

The Non-Manufacturer rule is applicable to NAICS 334510.

Vendor must be an authorized distributor; please submit your your Authorized Distributor Letter from the Original Equipmen Manufacturer (OEM) along with your quote.

See CONTINUATION Page

Todd Pappas

Combined Synopsis/Solicitation Notice

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C248 Todd Pappas Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 10,000 Bay Pines Blvd Bay Pines FL 33744

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs, Financial Services Center http://www.fsc.va.gov/einvoice.asp, Austin, TX ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

1. Scope of Work This requirement needs to provide 1 Cart and Utensil Washer/Disinfector to be delivered to C.W. “Bill” Young VAMC (CWYVAMC).

2. Background The Cart Washer within SPS Bay Pines campus is used to clean and disinfect case carts used in the operating room and clinics throughout the hospital. Case carts keep dirty and at times bloody Reusable Medical Devices (RMD) in a safe and closed-door cart while delivering and retrieving RMD. In the last 12 months the Cart Washer has been down for over 100 days. When the Cart Washer is down the employees scheduled for decontamination must wash the case carts by hand with Sani Wipes. This is not only backbreaking work but most importantly not as effective in disinfecting the case carts as washing them in the Cart Washer. Taking time to wash the case carts by hand doubles the amount of work and time in Decontamination and puts the workflow of reprocessing RMD behind by several hours. This amount of backflow could have the potential of cancelling cases in the operating room or clinics.

3. Place of Performance The product is requested to be delivered to Sterile Processing Service at the CWYVAMC, located at 10000 Bay Pines Boulevard, Bay Pines, FL 33744.

4. Period of Performance:

The product is requested to be delivered no later than April 30th, 2026, with installation to commence immediately thereafter, within 30 days.

5. Type of Contract:

Supply: Firm, Fixed Price.

6. Requirement Overview:

The Contractor shall provide the full requested quantity of products listed below.

Salient Characteristics

*NAME BRAND OR EQUAL*

Due to the available space that already exists the Cart and Utensil Washer/Disinfector must be able to fit the space available. The requirements needed for space available are the following dimensions:

Size: Overall Dimensions 3048 x 2591 x 3416mm (120 x 102 x 134.5”). Effective chamber load capacity 1016 x 2032 x 3000mm (40 x 80 x 118.1”).

Loading Height: Pit-mounted unit 0”. Floor mounted unit 171mm (6 3/4”) above finished floor.

Operating Weight: with cabinet, water, two heavy case carts 2846kg (7620 lb.). Without cabinet, with water and two heavy case carts 2846 (6275 lb.). For seismic reports, with cabinet, with water in reservoir and without case cart 3089 kg (6810 lb.).

Utility Requirements for the size of machine needed: Air ½” NPT. Ventilation 152mm (6”) O.D. Drain maximum 203 x 152mm deep (8 x 6”) floor sink with minimum 101mm (4”) drain outlet. Air compressor 460 Volt, 60 Hz, 3-phase. Pure water ¾” NPT. Hot water 1” pint. Cold water 1” NPT. Steam 1-1/2” NPT. Condensate return 1” NPT.

Consumption: Hot water consumption per cycle 53 L (14 U.S gal). Steam consumption per cycle (with hot tap water heated at 140degreeF-60 degree C) 14kg (31 lb.).

Data: Noise level must be no more than 65 dBa. Heat loss must be no more than 13,800 BTU/hr (4039 W).

The Cart washer must come with the following features for proper disinfection:

Spraying System: Each header contains 19 jets.

Horizontal Sliding Doors: automatic, powered, side-sliding doors made of tempered glass panes for front and back of washer. Sensors to detect obstruction.

Interior Lights: must have at least two energy efficient LED lights.

Integral Self-Priming Automatic Chemical Dispenser: must have at least three peristaltic pumps with the potential of additional two pumps. Must have at least three reservoir options.

Tube System: must be able to indicate when the detergent level in the container is low or when insufficient chemical is available for the next cycle.

Wash Chamber: including base must be stainless steel.

Removable Debris Screen: Screen located in chamber bottom to prevent large debris from entering piping system and pump.

Treatment Staging Tanks: Must be equipped with an automatic solution level control and automatic hot water fill and safety overflowing piping. Tanks must be made of stainless steel and fully insulated with thick aluminum sheathed fiberglass to prevent heat loss and burn hazard. Bottom of tanks need to be sloped toward the water outlet. Each tank must come with an internal baffle that deflects solutions to the tank walls to ensure self-cleaning of the tank during the recirculation process. High-Pressure Pump: Pump impeller, shaft and casing must be of stainless-steel construction. The Pump motor should be enclosed with a fan cooled motor, electro-polished, magnetic starter, overload protection and sealed bearings for proper use.

Drain Discharge Cool Down: must provide a cold-water connection for use with cold water selection and effluents cool down if sump or reservoir water temperature is higher than 60°C (140°F) while being discharged to building drain system.

Control System, PC-Based to include the following:

1. Operator Interface touch-sensitive color graphic display for ease of reading. Must display current cycle status, including current chamber temperature and remaining phase time. Identical information displayed on both ends of the unit.

2. Impact printer is automatic and provides an easy-to-read record of all pertinent cycle data. Generated printout includes date, treatment type, cycle starting time and key cycle transition points. All cycle deviations should be indicated by visual and audible means, recorded by the printer and need acknowledgement by operator.

3. Security access code must include access code to change cycles, cycle values and to enter service mode.

4. Service mode must be accessible through main control panel for service and maintenance purposes.

5. Preprogrammed parameters for each cycle. The control system must be able to alert operator with a reference message and halt further operation until the correct value is entered.

6. USB Port must be supplied so cycle data is available in PDF format and accessible through Service Mode.

7. Ethernet port must be available for remote monitoring and troubleshooting.

8. Operator Modes must have at least three modes available Supervisor, Service and Cycle.

Systems needed for proper use:

1. No recirculated, vented drying system.

2. Automatic floor tilting system.

3. Heating system.

4. Process data validation system.

5. HEPA-filtered air drying (drying phase) system.

Safety Features must include the following:

1. Safety door switch.

2. Obstruction sensor.

3. Emergency stop pushbuttons.

4. Emergency stop cables.

5. On/off switch.

Package must also include the following:

1. Utensils, containers, and instrument racks for proper and even placement within the washer.

2. Instrument cycle, Container cycle and descaling cycle.

3. 1-year preventive care.

4. Must come with the option of ConnectAssure technology and include preparing and configuring the data.

WORK TO BE PERFORMED:

Installation and de-installation must include the following:

1. The vendor is required to manage and coordinate installation at the VA Bay Pines SPS with designated POCs.

2. On-site uninstallation and installation of items and performance of services identified in this document shall take place during normal business: Monday through Friday 0800 to 1630. After-hour service will be acceptable if requested and scheduled in advance with VA Bay Pines SPS.

3. The vendor is required to define the need for a staging area to accommodate item assembly and installation if needed.

4. The vendor is required to provide tools, labor, and material to complete assembly and uninstallation/installation of items detailed in this document.

5. The vendor shall protect all finished spaces and surfaces as required from delivery and uninstallation/installation damage. The vendor should provide dust covers and protection to extent necessary to prevent damage to finished spaces and protect staff and instruments. Any damage occurred during the service indicated in this document is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s or associated sub-contractor installation.

6. The vendor will perform all work in such a manner that will cause a minimum interface with VA operations and the operations of other contractors on the premises.

7. During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VA Bay Pines. On-site representatives can be the installer. All instructions provided from the designated POCs to the representative will be binding as if given to the vendor’s main contract. The designated POCs may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

8. The vendor must communicate through the VA Bay Pines SPS any required coordination requirements prior to and during delivery and installation/uninstallation services.

9. All work will be done in accordance with manufacturer’s guidelines, and all federal, state and local regulations and procedures.

10. Rules of the Station: Contractor shall comply with all rules of the facility, including security badging, non-smoking and privacy, and reporting to the POC upon arrival at the Facility.

11. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

12. Training: Once installed, the contractor will perform training on the use of the washer. This training will be scheduled in coordination with the SPS POC or Contract COR, to an acceptable time agreed between the government and the vendor.

Software: Not required.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Bay Pines VA Healthcare System records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their Bay Pines VA Healthcare System contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Bay Pines VA Healthcare System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Bay Pines VA Healthcare System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Bay Pines VA Healthcare System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Bay Pines VA Healthcare System control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Bay Pines VA Healthcare System guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Bay Pines VA Healthcare System policy.

8. The Contractor shall not create or maintain any records containing any non-public Bay Pines VA Healthcare System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Bay Pines VA Healthcare System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Bay Pines VA Healthcare System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

VA INFORMATION CUSTODIAL LANGUAGE:

a. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

b. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

c. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

SECURITY INCIDENT INVESTIGATION:

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

LIQUIDATED DAMAGES FOR DATA BREACH:

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

SECURITY CONTROLS COMPLIANCE TESTING :

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-day’s notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

TRAINING:

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems.

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior before being granted access to VA information and its systems.

b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

VISION 1330L CART AND UTENSIL WASHER/DISINFECTOR

PRINCIPAL NAICS CODE: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: FW10212

INSTRUMENT CYCLE PACKAGE INCLUDES INSTRUMENT RACK, INSTRUMENT CYCLE OPTION ON CONTROL, MANIFOLD PIPING, ENZYMATIC PUMP SYSTEM, FLOW METERS.

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: FY030011

PURE WATER LINE

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: FY030010

UTINSIL RACK

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: FD323

CART WASHER CONTAINER RACK

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: FD322

REMOTE LIGHT/BUZZER FOR CART WASHER

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: FD005

DEINSTALL CART WASHER

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: SE1010021

INSTALL CART WASHER

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: SE101372

DISPOSEAL OF CART/TUNNEL WASHER

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: SE1010000071

1ST YEAR PREVENTIVE CARE FOR VISION CART WASHER

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: SE101371

CONNECTASSURE TECHNOLOGY ANNUAL SUBSCRIPTION

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: CATSUB3030

PREPARE AND CONFIGURE CAPITAL EQUIPMENT TO ENABLE DATA EXPORT CAT

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: CATPREP3030

PROJECT DESIGN, PROGRAM PLANNING AND COORDINATION SUPPORT SERVICES REPROCESSING

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: PDMPLANNINGIPT

B.3 DELIVERY SCHEDULE

Sterile Processing Service (SPS) Building 24 RM219 10,000 Bay Pines Blvd.

Bay Pines, FL 33744

USA

727 398-6661, X t15951 Anne.Chavez@va.gov

Statement of Work Cart Washer / SPS Bay Pines

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as…