J065--Varian Truebeam Linear Accelerators Service Agreement

The Department of Veterans Affairs Network Contracting Office 6 has issued a Special Notice announcing its intent to negotiate a sole source contract with Varian Medical Systems, Inc. for comprehensive maintenance services of two TrueBeam linear accelerators at the Richmond VAMC in Virginia. The notice covers full-service maintenance including hardware and software support, preventative maintenance, on-site and emergency labor coverage, help desk technical support, and mandatory safety and software upgrades. The contract is valued at $34 million under NAICS Code 811210 and has a five-year period of performance. The agency emphasizes this is not a request for competitive quotes and that no solicitation documents are available.

The purpose of this Special Notice is to inform the marketplace of the government's intention to proceed with a sole source procurement while providing an opportunity for other qualified businesses to demonstrate their capabilities. Contractors who believe they can meet the requirements must submit written responses with supporting evidence by 8:00 AM EST on June 20, 2025, demonstrating their relevant past experience and expertise in maintaining linear accelerator systems. All inquiries must be submitted via email to audrey.wooten@va.gov, as telephone requests will not be accepted. While the government will consider responses from interested parties, it retains sole discretion in determining whether to compete the proposed acquisition. Eligible contractors must possess demonstrated experience and technical expertise in providing comprehensive maintenance services for medical linear accelerator equipment similar to the TrueBeam systems.