J065--VA Pittsburgh Healthcare System Lab Equipment Maintenance

Closed Pre-Solicitation Posted

Solicitation number
36C24426Q0255
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
VA Pittsburgh Healthcare System University Drive C

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The Department of Veterans Affairs Veterans Integrated Service Network 4 is seeking sources for a comprehensive maintenance contract for specialized laboratory equipment at the VA Pittsburgh Healthcare System in Pittsburgh, Pennsylvania. The procurement covers preventive maintenance, corrective maintenance, repairs, and software updates for eight types of laboratory equipment manufactured by Epredia, Leica, and Sakura, including tissue processors, cryostats, coverslipper units, slide stainers, embedding centers, microtomes, and slide printers. The contractor must provide unlimited telephone technical support, labor, travel, and original equipment manufacturer parts, with remote support available 24/7 and on-site service within two business days during normal business hours. Evaluation criteria include assessment of socioeconomic status such as small business designation, veteran-owned small business (VOSB), service-disabled veteran-owned small business (SDVOSB), HUBZone certification, women-owned business status, and GSA/FSS schedule availability. Responses to this Sources Sought Notice must be submitted by February 6, 2026 at 3:00 PM Eastern Time via email to Contracting Officer Keri Hester at keri.hester1@va.gov, and all respondents must maintain active registration in the System for Award Management (SAM) database and provide a capability statement.

This is a pre-solicitation notice with no set-aside designation, and no incumbent contractor information is identified in the available documents. The contract is structured as a three-year, firm-fixed-price agreement, though specific award values or budget ranges are not disclosed in this Sources Sought Notice. The equipment requiring maintenance includes four cryostats, two tissue processors, four microtomes, four slide printers, one coverslipper unit each (two different models), one slide stainer, and two embedding centers distributed across the facility. Personnel qualifications are rigorous, requiring fully qualified field service engineers with formalized manufacturer training, as well as compliance with multiple regulatory standards including OSHA bloodborne pathogens protocols, HIPAA training certification, VA security credentialing through Symplr, and annual VA Privacy training. The contractor must guarantee 98% equipment uptime per quarter, with compensation of one additional week of coverage for any quarter that fails to meet this threshold.

Notice text

The following is a Sources Sought/Request for Information notice. This posted notice is not a Pre-

Solicitation or Solicitation document. The government is not currently soliciting bids, quotes or

proposals at this time; however, reserves the right to do so at a later date. The VA Pittsburgh Healthcare System, Pittsburgh, PA 15240 has a requirement for a maintenance contract for the following VA owned lab equipment:

Line item

Item

Make

Model

Qty

Serial No.

1

Tissue processors

Epredia

Excelsior AS

2

ET82642301EP

ET82552301EP

2

Cryostats

Leica

CM1850

4

1160/07.1999

3778

7678

5325/04.2007

3

Coverslipper - V5030

Leica

CV5030

1

4948/04.2016

4

Slide Stainer

Leica

Autostainer XL

1

4453/03.2016

5

Coverslipper - 4740

Sakura

4740

1

47401810-1022

6

Embedding Centers

Sakura

Tek 6

2

51080772

51080773

7

Microtomes

Epredia

HM355S

4

CHM11202411EP

CHM11222411EP

CHM11212411EPS17071543

8

Slide Printers

Epredia

Slidemate AS

4

SPA07182558

SPA07182557

SPA07182556

SPA07182555

ALL WORK TO BE COMPLETED AT THE FOLLOWING LOCATION:

VA Pittsburgh Healthcare System

University Drive Campus

Pittsburgh, PA 15240

ALL INTERESTED PARTIES MUST ALSO HAVE AN ACTIVE REGISTRATION IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE. TO REGISTER, PLEASE VISIT WWW.SAM.GOV.

Responses to this notice shall include:

Company Name

Address

Point of Contact

Phone Number

Email Address

DUNS Number

CAGE Code

Tax ID Number

** Note: In accordance with the U.S. Supreme Court decision regarding Kingdomware, service

disabled veteran owned (SDVOSB) and veteran owned (VOSB), who are interested in this

procurement and consider themselves to have the resources and capabilities necessary to

provide these services shall be verified in VetBiz Registry as follows to be considered:

http://www.vip.vetbiz.gov/.

Process in 38 U.S.C. 8127(d) whereby a contracting officer of the Department shall award contracts on the basis of competition restricted to small business concerns owned and controlled by veterans, if the contracting officer has a reasonable expectation that two or more small business concerns owned and controlled by veterans will submit offers, and that the award can be made at a fair and reasonable price that offers the best value to the United States. For purposes of this VA specific rule, a service-disabled veteran-owned small business (SDVOSB) or a veteran-owned small business (VOSB), must meet the eligibility requirements in 38 U.S.C. 8127(e), (f) and VAAR subpart 819.7003 and be listed as verified in the Vendor Information Pages (VIP) database.

Please provide answers to all questions below regarding your firm s Socio-Economic status pursuant to North American Industrial Classification Code (NAICS) 811210:

1. Is your business a small business under NAICS 811210? YES ______ NO ______

2. Is your firm a Veteran-Owned Small Business? YES ______ NO ______

3. Is your firm a Service-Disabled Veteran-Owned Small Business? YES ______ NO ______

4. Is you firm a certified HUB Zone firm? YES ______ NO ______

5. Is your firm a Woman Owned business? YES ______ NO ______

6. Is your firm a Large Business? YES ______ NO ______

7. Do you have a GSA/FSS schedule for these items? YES______ NO______

Schedule Number: ___________________

Expiration Date: _____________________

Please provide a capability statement as well as a point of contact name, phone number and email address.

Note: Questions regarding this notice should be addressed to Keri Hester via email only. NO PHONE CALLS WILL BE ACCEPTED REGARDING THIS REQUIREMENT.

Please submit all responses to this notice via e-mail to:

Keri Hester

Contracting Officer

keri.hester1@va.gov

Responses to this Sources Sought Notice are required by no later than Friday, February 6th, 2026 at 15:00 pm EST.

Files

File Type Posted
36C24426Q0255.docx DOCX document
Draft Lab Maintenance SOW.docx DOCX document

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