J065--TRANSFORMER ANNUAL TESTING & INSPECTION l WICHITA VAMC

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Sources Sought Notice | Transformer Annual Testing & Inspection

Robert J. Dole VA Medical Center, 5500 E. Kellogg Avenue Wichita, KS 67218-1607

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described below.

The Department of Veterans Affairs, Network Contracting Office (NCO) 15 located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide a base year Transformer Annual Testing with the possibility of four (4) option years in support of the Robert J. Dole VA Medical Center located at 5500 E. Kellogg Avenue Wichita, KS 67218-1607. The NAICS code for this service is 335311 (Power, Distribution, and Specialty Transformer Manufacturing), with a business size standard of 800 employees.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity Identification Number (UEI) (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) and Veteran Owned Small Businesses (VOSBs) are being sought based on the Veterans Administration requirement with Public Law 109-461, Vets First Contracting Program. However, if response by SDVOSB or VOSB firms proves inadequate, an alternate set-aside or full and open competitive solicitation may result.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) located on the web at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veteran Small Business Certification (VetCert) Registry located at https://veterans.certify.sba.gov/. All interested Offerors shall submit a Capabilities Statement and SAM UEI by e-mail referencing 36C25525Q0409_ Transformer Annual Testing and Inspection _WIC_SS in the subject line to Aubrey.Visocsky@va.gov. All information submissions should be received no later than 11:00 pm Central on June 10, 2025. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published.

Statement of Work (SOW)

This statement of work is for the annual inspection and testing of our facility's liquid-filled transformers at the Robert J. Dole VA Medical Center located at 5500 E. Kellogg Ave. Wichita, Kansas 67218. All Inspections shall be done according to IEEE C57 standards and other specifications that may apply, such as NFPA 70B, the Life Safety Code, the Joint Commission on Accreditation of Healthcare Organizations, and VA Regulations.

The contractor shall provide (Base with four option years) all labor, personnel, equipment, tools, materials, supervision, and other items necessary to perform a facility-wide annual transformer inspection.

1. Description of Work

Visual Inspection: Conduct a thorough visual inspection for signs of physical damage, leaks, and corrosion. Visually inspect the transformer grounding.

Oil Sampling and Analysis: Obtain oil samples for chromatographic analysis to assess the oil condition and identify problems.

Record Keeping: Document inspection findings, including test results of the chromatographic analysis.

Contractor will provide one digital copy of the inspection and findings, and one paper copy 3-ringed bound.

2. Requirements

The contractor shall provide all materials, tools, test equipment, and incidentals (travel expenses and transportation charges) necessary to inspect the facility's liquid-filled transformers.

Hours: Work must be performed within the facility's regular work hours, which are Monday through Friday, from 8:00 a.m. to 4:00 p.m. (CST). Scheduling shall be coordinated with the facility maintenance point of contact and will be designated once it is awarded. Services will be confirmed and approved by the facility maintenance Point of Contact or their designated representative. The contractor must report to the Engineering Office, building 20, each day, where he/she will sign in and out at the beginning and end of each day.

Property Damage: The contractor shall take all necessary precautions to prevent damage to any Government property and will notify the contracting officer representative or POC immediately if damages occur. The Contracting Officer will authorize the contractor to remedy the situation in one of the following: be assessed current replacement costs for damaged property, replace damaged property in a timely manner, or correct the damages with like materials at no additional cost.

Identification, Parking, Smoking, and VA Regulations: The contractor's employees shall obtain a contractor's badge from the Engineering office in Building 20. The contractor must always acquire a badge for each worker and ensure that the badge will be worn in a visible location on the worker while on the premises of the VA property. It s the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside the VA premises. Smoking is available off site or outside the boundaries of the VA premises. Possession of a firearm on the VA premises is prohibited. Enclosed containers, tool bags, or tool kits are subject to search. Violations of VA regulations may result in a citation answerable in the United States District Court.

3. List of liquid filled Transformers on-site

Building 1:

(2) 500KVA 12.5kV/280V

(2) 750KVA 12.5kV/240V

(1) 750KVA 12.5kV/480V

Building 2:

(1) 500KVA 12.5kV/480V

Building 4:

(1) 300KVA 12.5kV/208V

Building 5:

(1) 500KVA 12.5kV/208V

Building 11:

(1) 225KVA 12.5kV/208V

(1) 300KVA 12.5kV/240V

Building 19:

(1) 500KVA 12.5kV/480V

Building 26:

(1) 750KVA 12.5kV/208V

(1) 750KVA 12.5kV/240V

(1) 750KVA 12.5kV/480

Building 34:

(1) 1000KVA 12.5kV/480V

Building 60:

(1) 500KVA 12.5kV/208V

(1) 500KVA 12.5kV/480V

Building 61:

(1) 1000KVA 12.5kV/480V

4. CERTIFICATION AND ACCEDITATION (C&A)

The C&A requirements do not apply to this acquisition. A Security Accreditation Package is not required.