J065--SPS Sterilizers and Washers PM and Repairs

STATEMENT OF WORK (SOW)

GENERAL:

Biomedical Engineering is requesting a service contract to cover the maintenance and repairs on the sterilizing and washing equipment located in SPS, OR, and ED at the John D. Dingell VA Medical Center. All work shall be performed in accordance with the terms and conditions contained herein.

BACKGROUND:

The Detroit VA Medical Center is in Detroit, MI encompassing acute medical, surgical, psychiatric, and long-term care. The hospital provides primary, secondary, and some tertiary care. Annually, the medical center serves approximately 63,000 patients.

PLACE OF PERFORMANCE: 4646 John R Rd, Detroit, MI 48201.

DAYS AND HOURS OF OPERATION:

Work will be performed Monday through Friday, 7:00 a.m. to 4:30 p.m. excluding federal holidays.

EQUIPMENT DESCRIPTION:

Description

EE/ MX

TYPE

MANUFACTURER

MODEL

SERIAL

LOCATION

69192

Dryer

Olympic

44

7255

LL602

53964

Sterilizer

Getinge

533HC

07G07866

LL559

68760

Sterilizer

Getinge

833HC

URA01087

LL559

68759

Sterilizer

Getinge

833HC

URA01086

LL559

1926847

Sterilizer

Steris

Amsco 400

030031944

C4614

1936017

Washer

Steris

7053L

3601419033

LL558

1936022

Washer

Steris

7053L

3633018027

LL558

1936021

Washer

Steris

7053L

3601419032

LL558

1939755

Washer

Steris

7053L

3601419031

LL558

69388

Washer

Getinge

9128

URA013175

LL605

2113329

Washer

Steris

IWPRO60

10190009701

LL602

2113338

Washer

Steris

IWPRO60

10190009702

LL602

2113340

Washer

Steris

IWPRO60

11190025702

LL602

66843

Washer

Steris

2460-UC

KSF11836

LL602

58924

Washer

Steris

2460-UC

KSA09574

LL602

SCOPE OF WORK:

The Contractor shall provide the following services within the terms and conditions of this contract:

All equipment listed will have at least a quarterly PM unless otherwise noted.

The Contractor shall use OEM parts when performing PM and repairs on the equipment.

Contractor shall provide service reports with all work performed per each equipment within 7 days of work being completed.

Labor for service calls is covered under the contract.

OEM repair parts are the responsibility of the Biomedical Engineering VA personnel.

Contractor shall respond to service calls within 24 hours.

Contractor employees shall be competent and have at least 3 years of experience working on Getinge and Steris equipment.

Contractor is responsible of providing any personal protective equipment (PPE) to their employees to complete work.

Per the Information System and Security Officer (ISSO), the Contractor s employees shall take the VA privacy training as a requirement prior to working on equipment.

Per the VA Standard Operating Procedures (SOP), the Contractor shall place inspection stickers with the date and due date of the work performed on all the sterilizing and washing equipment.

The VA is responsible of providing access to any rooms or equipment where Contractor needs to perform work.

CONFORMANCE STANDARDS:

All services rendered under this service contract must be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and Original Equipment Manufacturer standards and specifications.

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

If fully vaccinated, shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test.

Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

All other terms and conditions remain unchanged.

The Contractor hereby releases, waives, and discharges the Government from any and all liabilities (direct or indirect), obligations, claims, appeals, demands and requests for equitable adjustment (absent fraud), administrative or judicial, legal or equitable, arising out of, or related to this modification.  In consideration of this modification, agreed to herein as a complete equitable adjustment of the contactor s proposal arising under or related to the change(s) identified above, the contractor hereby releases the Government from any and all liability under this contract for further adjustment attributed to the contactor s proposal.  All other terms and conditions remain in full force and effect.