J065--ProAim Zeiss Forum PACS System Intent to Sole Source Louis Stokes Cleveland VA Medical Center

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 10 has issued a Special Notice announcing its intent to sole source a Firm-Fixed Price contract for a ProAim Zeiss PACS (Picture Archiving and Communication System) to ProAim Americas, LLC. The acquisition is specifically intended for the Louis Stokes Cleveland VA Medical Center in Cleveland, Ohio, and falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The contracting office in Cincinnati, Ohio is managing this procurement action in accordance with FAR Subpart 13.2. The government has identified ProAim Americas, LLC, located in Grover, Missouri, as the sole source vendor with SAM UEI KECHQ6LN3HN7. This notice serves to satisfy the publication requirements under FAR 5.201(b)(1) for proposed contract actions.

The primary purpose of this Special Notice is to inform the contracting community of the government's intention to negotiate exclusively with ProAim Americas, believing that only this vendor possesses the required capabilities to successfully meet the PACS system requirements. Interested contractors may submit capabilities statements or quotations to Contracting Officer Sara Wood via email at sara.wood1@va.gov by the deadline of Friday, October 17, 2025, at 10:00 AM Eastern Time. However, the government emphasizes that this is not a competitive solicitation or request for proposals, and no solicitation package is available. Any responses must demonstrate clear and convincing evidence that competition would be advantageous to the government, as the VA intends to solicit and negotiate with only the identified source. The government will not reimburse any costs incurred by parties responding to this notice, and contractors should note that this represents the agency's firm intention to proceed with sole source procurement unless compelling evidence suggests otherwise.