J065--Philips MRI Support Contract Philips MRI dStream system

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 is seeking a contractor to provide comprehensive support services for a Philips MRI dStream 1.5T system at the VA Sierra Nevada Health Care System in Reno, Nevada. The solicitation requires maintenance, repair parts, and support services for this critical medical imaging equipment, with contractors needing service providers who have at least five years of experience maintaining the specific equipment type. Key qualifications include maintaining a local field service representative, using only manufacturer-approved parts, and adhering to strict VA information security protocols including background checks and security training. The contractor must provide one-hour initial response times and four-hour on-site response capabilities, deliver software updates, and maintain comprehensive service documentation with monthly electronic invoicing through the Tungsten network. Proposals are due September 30, 2025, giving potential bidders a tight seven-day window from the posting date of September 23, 2025.

Despite the government file indicating this is set aside for small businesses, the main solicitation notice shows "No Set-Aside Used" designation, creating some ambiguity in the procurement approach. The contract structure includes a base year running from November 19, 2025 to November 18, 2026, plus one option year extending to November 18, 2027, with a total potential contract value of $34 million. The solicitation operates under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of 500 employees for small business qualification purposes. Performance will occur at the VA Sierra Nevada Health Care System in Reno, Nevada, where the contractor will be responsible for maintaining continuous, reliable operation of the MRI system to support critical patient care operations. The contract emphasizes the mission-critical nature of the medical equipment and requires the contractor to provide annual preventive maintenance reports and maintain detailed service documentation throughout the performance period.