J065--Medrad Injector Service
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24126Q0001
- Agency
- Veterans Integrated Service Network 1 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Manchester VA Medical Center Manchester, New Hampshire 03104, United States
- Points of contact
-
- Manases Cabrera manases.cabrera@va.gov (781) 687-4418
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 (VHA RPOE Network Contracting Office 1 New England) is seeking DirectCARE Basic (DCB) service and support for medical imaging equipment at the Manchester VA Medical Center. The procurement covers maintenance and repair services for five pieces of Medrad injection equipment, including two Stellant FLEX CT Injection Systems, one MRXperion MR Injection System, and two Portegra2 Overhead Counterpoise Systems. The solicitation is exclusively limited to Bayer HealthCare LLC as the Original Equipment Manufacturer and its authorized distributors due to the proprietary nature of the equipment. Key service requirements include on-site repairs within 24 hours, annual planned maintenance visits, software updates, technical support, and comprehensive documentation. The contracting officer is Manases Cabrera (manases.cabrera@va.gov), and responses are due by September 1, 2025 at 4:30 PM Eastern Time. The procurement will follow streamlined acquisition procedures under FAR 12.6 and FAR 13.104, and no solicitation will be posted to SAM.gov due to the exclusive sourcing arrangement.
This opportunity is designated as a Total Small Business set-aside under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 million. The incumbent contractor or potential award value is not specified in the pre-solicitation notice. The contract will have a three-year performance period running from October 1, 2025 through September 30, 2028. The procurement is subject to VA Acquisition Regulation (VAAR) prohibitions including restrictions on gray market and counterfeit items. The five pieces of equipment are identified by specific catalog and serial numbers, ensuring precise identification of the assets requiring service support. The contracting strategy and final acquisition approach will be determined at the discretion of the Contracting Officer based on responses received to this pre-solicitation notice.
Notice text
Pre-solicitation notice.
VHA RPOE Network Contracting Office 1 New England (NCO1) intends to solicit only among Bayer HealthCare LLC, 100 Bayer Boulevard, P.O. Box 915, Whippany, NJ 07981, UEI DAVLZMN2HEP5, the Original Equipment Manufacturer (OEM), and the authorized distributors of the OEM for the goods/services described below.
NCO1 intends to solicit the OEM and its authorized distributors under the streamlined and simplified acquisition procedures of FAR 12.6 and FAR 13.104, in competition to the maximum extent practicable.
NCO1 intends to obtain the following from these sources:
DirectCARE Basic (DCB) for the following equipment:
Item #
Catalog Number
Serial Number
Product
1
DCB-FLEX
300820U1
Medrad® Stellant FLEX CT Injection System
2
DCB-FLEX
301346U1
Medrad® Stellant FLEX CT Injection System
3
DCB-MRXP
312549
Medrad® MRXperion MR Injection System
4
DCB-CS
41924256
Medrad Portegra2 Overhead Counterpoise System
5.
DCB-CS
0119/23938
Medrad Portegra2 Overhead Counterpoise System
The NAICS is 811210. The size standard is $34M. The PSC/FSC is J065.
Since the items are exclusively available from the OEM and its authorized distributors, no solicitation will be posted to Contracting Opportunities SAM.gov. This procurement is subject to prohibitions in the VA Acquisition Regulation (VAAR), including 852.212-71 Gray Market Items and 852.212-72 Gray Market and Counterfeit Items.
Interested persons may contact the Contracting Officer via email at manases.cabrera@va.gov regarding this procurement. The determination of the acquisition strategy based on responses to this notice is within the discretion of the Contracting Officer.
STATEMENT OF WORK FOR SERVICE AND SUPPORT OF
Bayer Equipment Service Contract
BACKGROUND
Manchester VA Medical Center has one Medrad MRXPERION contrast injector and two Medrad Stellant Flex contrast injectors. The devices will need to be maintained, by a qualified and reliable company, for ongoing quality assurance, software package modifications including upgrades & patches, telephone technical support, and future onsite repairs, calibrations, and preventive maintenance.
OBJECTIVES
The contract effort goals are to maintain, upgrade, service and support all components of the equipment listed in Section F throughout the total contract period at the Manchester VA Medical Center. Objectives to meet the service and support goal include, but are not limited to, replacement parts coverage, service support, telephone support, software and hardware support, continuing education for VA staff and support service, full maintenance coverage by providing all replacement parts, labor, travel expenses, tools, test equipment and other incidentals necessary to maintain or restore the listed equipment to operating specifications according to the manufacturer s recommendations throughout the term of the contract.
PERIOD OF PERFORMANCE
After the contract has been awarded, the period of performance will be defined within the following time parameters.
3 Years: 10/1/2025-9/30/2028
PLACE OF PERFORMANCE
Delivery of services in this case will be conducted virtually and/or at the following address:
Manchester VA Medical Center
718 Smyth Road, Manchester, NH 03104
SCOPE OF WORK (TASKS FOR SERVICES)
The work requirements for this contract performance period are introduced as stated in the preceding sections. However, it is here within the scope of work that they will be captured explicitly. The contractor will meet the following requirements as bulleted below: THE CONTRACTOR WILL:
REPAIRS
All Field Engineer on site visits shall be performed during the normal VA business hours
8:00am-5:00pm, Monday through Friday, excluding Federal holidays
On-site response time shall be within 24 hours of request
All Field Engineers or company representative must check in with Healthcare Technology Management (HTM) (aka: Biomedical Engineering or Clinical Engineering) prior to starting their work at the facility.
All telephone technical support shall be provided at no additional cost
Repair parts shall be provided and shipped, next day 10:30 am at no extra cost to the Government
SCHEDULE MAINTENANCE (PREVENTIVE MAINTENANCE)
One Planned Maintenance (PM) visit with complete inspection of listed instrumentation. Service (work) includes labor, travel, a PM kit, complete inspection of the instrument with cleaning. Includes one additional PM or cleaning if necessary.
Preventive maintenance shall be scheduled during normal VA business hours as identified above.
Preventive maintenance shall be coordinated with the Service Line and HTM so that there is minimal negative impact to patient care.
All parts and equipment necessary to complete the preventive maintenance shall be provided and shipped, next day 10:30 am at no extra cost to the Government
SOFTWARE
All software updates, inclusive of installation of any minor patches or major revisions, shall be included at no extra cost to the Government
The Contractor shall assist in any/all software and/or network vulnerabilities identified by the Government that need remediation as expressed by the Government.
All software will be approved and/or scanned by HTM (aka: Biomedical Engineering or Clinical Engineering) prior to installation.
SERVICE DOCUMENTATION
At the conclusion of each repair and scheduled maintenance call, the Contractor shall provide a written service report to HTM (aka: Biomedical Engineering or Clinical Engineering) within 3 business days indicating:
Date(s) of service
Make, model, serial number, and barcode/ID number of the equipment serviced
Name of FSE who performed the work
Hours worked
Description of the reported problem, the services performed, and parts replaced
Make, model, serial number, barcode/ID number, and proof of up-to-date calibration of the test equipment used in the repair or preventive maintenance service.
Quantifiable measurement results, inclusive of range and tolerance, for all tests conducted
EQUIPMENT LIST
Item #
Catalog Number
Serial Number
Product
1
DCB-FLEX
300820U1
Medrad® Stellant FLEX CT Injection System
2
DCB-FLEX
301346U1
Medrad® Stellant FLEX CT Injection System
3
DCB-MRXP
312549
Medrad® MRXperion MR Injection System
4
DCB-CS
41924256
Medrad Portegra2 Overhead Counterpoise System
5.
DCB-CS
0119/23938
Medrad Portegra2 Overhead Counterpoise System
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24126Q0001_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--Medrad Injector Service | Pre-Solicitation | |
| J065--Intent to Sole Source Medrad Injector Service | Special Notice |
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