J065--Hologic Imaging Equipment preventative and repair maintenance.

This request for information (RFI) is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

This notice is published to conduct market research to determine if there is a sufficient number of certified Service-Disabled Veteran Owned Small Businesses (SDVOSB) and/or Veteran Owned Small Businesses (VOSB), capable of performing the requirements to warrant a socio-economic set-aside or full & open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database and the Small Business Administration (SBA) database. Registration may be accomplished at http://www.vip.vetbiz.gov/ and www.sba.gov/, respectively.

Interested parties responding to this Sources Sought request shall submit the following information at a minimum:

(1) company name and address, point of contact with phone number, and DUNS number;

(2) documentation relating to capability of performance

(3) intentions of subcontracting program to include set-asides if any;

(4) proof of registration in the VA Vet Biz or SBA websites or intention of registration prior to submission of offers to a solicitation;

(5) If you are a distributor a statement from the manufacturer that your company is an authorized distributor;

(6) a statement to inform the government if you are a manufacturer or distributor;

(7) any information regarding FSS Schedule availability;

(8) SAM Registration

(9) any other pertinent company documentation.

Responses are due by August 17, 2020 at 1:00 pm PST. It is anticipated that a solicitation may be issued in September 2020. If issued, award of a subsequent contract is contemplated in October 2020. Electronic submissions are acceptable via Eric.Carroll@va.gov, and are highly preferred.

NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. ALL FIRMS ARE INSTRUCTED NOT TO CALL THE INDIVIDUAL VA MEDICAL CENTERS REQUESTING MORE INFORMATION.

This procurement is for a service agreement at the Phoenix VA Health Care System (PVAHCS) to annual preventive and repair maintenance on its Hologic imaging equipment that includes: Mammography tomography systems, fluoroscopy x-rays, and PACS post image processors. Reference enclosed equipment listing for quantities and details.

It is requested that responses include a rough estimate of pricing for completion of the requirements identified below.

Purpose:

The Phoenix VA Health Care System (PVAHCS) requires a service agreement to provide annual preventive and repair maintenance on its Hologic imaging equipment that includes: Mammography tomography systems, fluoroscopy x-rays, and PACS post image processors, reference enclosed equipment listing and PWS for quantities and details.

Required Services:

Maintenance for Hologic Affirm Breast Biopsy Guidance System

Parts coverage

Biopsy gun

Affirm 3D license

Plastics coverage; includes paddle plastics and face shield

General replacement parts coverage

Maintenance for Hologic ATEC Pearl

Parts coverage

General replacement parts coverage

ATEC Advance Exchange Program

Maintenance for Hologic ATEC Sapphire

Parts coverage

General replacement parts coverage

ATEC Advance Exchange Program

Maintenance for Hologic Digital CAD software

General replacement parts coverage

Maintenance for Hologic Selenia Dimensions 3D 8000

Parts coverage:

Glassware coverage; includes x-ray tube, digital array detector

Plastics coverage; includes paddle plastics and face shield

C-View coverage

General replacement parts coverage

Maintenance for Hologic Fluoroscan Insight mini c-arm

Parts Coverage

Glassware coverage; includes x-ray tube, high voltage power supply assembly, and image intensifier or flat detector

Plastic coverage

General spare parts coverage

Maintenance for SecurView DX-400 workstations

General replacement parts coverage

Maintenance for Hologic SecurView RT workstations

General replacement parts coverage

Maintenance for Hologic Trident Specimen Radiography System

Parts coverage:

Glassware coverage; includes x-ray tube, digital array detector

General spare parts coverage

For SOW items A I above the following Scope of Work and Technical Requirements shall be met.

Coverage period: M-F, 8:00am-5:00pm Arizona Local Time

Phone response: 30 minutes

On-site response: 8 hours

Parts order requirement: 6:00pm Arizona Local Time

Parts delivery: next day

Planned maintenance

Quality assurance

Updates

Labor

Travel

Phone and remote diagnostic and repair services

Safety checks

The Contractor shall notify the COR to schedule a time and their intent to come on-site.

The Contractor shall verify that the equipment that was serviced is fully functional before checking out.

The Contractor shall deliver a hard copy or electronic copy of a Field Service Report that delineates the service performed and confirms quality assurance tests results to Agency.

The Contract shall inform the COR prior to adding or removal of equipment along with providing documentation for both equipment added or removed.

The Contractor shall not remove any hard drives off station. All hard drives shall be turned into the COR.

Service technicians shall be certified on/by Hologic equipment to perform any services/maintenance on the enclosed specified equipment. Contractor shall provide documentation/copy of certification with proposal submittals and upon award.

Noncontract Charges: The contractor shall not perform any services that shall result in additional charges without prior approval from the Contracting Officer.

Payment: Payment shall be made in arrears, and upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice shall include the correct payment address.

Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site at PVAHCS.

Failure to carry out the above procedures shall be considered as a failure to document the service visit and shall constitute a failure to perform.

Deliverables:

Filed Service Reports shall be provided for all service activities including preventive maintenance, emergency repair, and safety inspections, and Shall contain the following information:

Date(s) and time period of service.

Complete description of equipment serviced including model number and serial number.

Complete description of equipment services performed including upgrades, updates and software changes made.

Complete list of all materials, parts, or assemblies installed or replaced including serial numbers of parts where applicable.

A statement of the complaint that initiated the service call.

Total standard labor hours, total overtime/premium hours, and total travel hours expended during the repair.

Equipment Inventory

L/I

SYSTEM

S/N

EE#

LOCATION

FREQUENCY

Affirm Breast Biopsy

820011611361RM

107865

1236-1

Annual

ATEC Pearl

101372

62015

1236-1

Annual

ATEC Sapphire

202442

79445

1237-1

Annual

Cenova Digital CAD

C2215

87262

1609-1

Annual

Cenova Digital CAD

C5166

87262

1609-1

Annual

Dimensions 3D 8000

81006143576

87260

1236-1

Semi-Annual

Dimensions 3D 8000

SDM130200116

101971

1237-1

Semi-Annual

Insight-FD Fluroroscan

20-1014-06

89559

D314-1

Annual

SecurView DX-400

2980309B2628

74097

A2242A-8

Annual

SecurView DX-400

2980313B4688

74098

1201-1

Annual

SecurView DX-400

2980816B6840

96496

1200-1

Annual

SecurView Manager

2960313B0671

--

--

Annual

SecurView RT

3980511B1055

65018

1216-1

Annual

SecurView RT

3980514B1225

Annual

SecurView RT

3980716B1283

97335

1233-1

Annual

Trident Radiography System

85009140323

89855

1236-1

Annual

Period of Performance:

The anticipated period of performance is a base plus four (4) contract award.

Base Year: 11/1/2020-10/30/2021

Option Year 1: 11/1/2021-10/30/2022

Option Year 2: 11/1/2022-10/30/2023

Option Year 3: 11/1/2023-10/30/2024

Option Year 4: 11/1/2024-10/30/2025