J065--Backup Emergency Generator Repair Michael E. DeBakey VAMC
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25626Q0186
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Michael E. DeBakey VA Medical Center Houston, Texas 77030, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs' Veterans Integrated Service Network 16, specifically the Michael E. DeBakey VA Medical Center in Houston, Texas, is seeking qualified vendors to provide backup emergency generator repair services. The procurement requires vendors to furnish all labor, parts, supplies, equipment, tools, materials, transportation, trained personnel, and management necessary to repair five generators and a glycol tank located in Building 123 of the facility's CHP plant. Prospective contractors must demonstrate OEM Caterpillar certification and capability to perform engine troubleshooting, fuel pump and motor replacement, and load bank testing. This is a Sources Sought Notice intended to identify potential sources and determine procurement strategy, pricing, and competition levels rather than a formal solicitation; therefore, responses will not be evaluated using standard proposal criteria but will inform the VA's forthcoming competitive solicitation. Interested vendors must submit their capability documentation and estimated market research pricing by 4:00 PM Central Time on December 1, 2025, using 8.5 x 11 inch pages with 12-point font and one-inch margins in Microsoft Word or PDF format via email.
This procurement carries no small business set-aside designation, and no incumbent contractor or specific award value has been identified in the notice. The contract includes a $60,000 parts rider available for additional repairs beyond the primary scope, and all work must be completed within 120 calendar days during standard working hours from 7:30 AM to 5:00 PM, excluding federal holidays. All prospective contractors must maintain active registration in the System for Award Management (SAM) to be eligible for any subsequent award. The VA emphasizes that this Sources Sought Notice is not a Request for Proposal, Request for Quote, or binding solicitation, and the government will not reimburse respondents for any costs associated with submitting information. The formal competitive solicitation is expected to follow this sources sought phase, with the agency using responses to refine procurement strategy and understand available market capability and pricing.
Notice text
Sources Sought Notice
Sources Sought Notice
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Sources Sought Notice
*= Required Field
Sources Sought Notice
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DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID
The purpose of this sources sought notice is to identify potential sources which will aid in defining the procurement strategy for example set-aside, sole source, unrestricted of a solicitation the VA intends on issuing in the near future. Please review the attached document for more details on this requirement.
See attached 36C25626Q0186 and Scope of Work
Description: The Department of Veterans Affairs (VA), Michael E. DeBakey VAMC is seeking information from potential vendors on their ability to provide Back Up Emergency Generator Repair service furnish all labor, parts/supplies, equipment, tools, materials, transportation/travel, trained personnel, and management for non-personal services as listed in the attachment.
THIS IS A SOURCES SOUGHT NOTICE ONLY. Small Business Concerns are encouraged to provide responses to the description/service in order to assist the Michael E. DeBakey VAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. THIS SOURCES SOUGHT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. The VA will NOT be responsible for any costs incurred by interested parties in responding to this sources sought notice. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Responses are due by 4:00 P.M. (Central Time), on December 1, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format or Portable Document Format (PDF) via email to jeneice.matthews@va.gov the subject line shall read: Sources Sought 36C25626Q0186 Back Up Emergency Generator Repair. NO SOLICITATION EXISTS AT THIS TIME. All interested parties shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement. Capability documentation should include general information and technical background describing in detail the prospective contractor's capability and experience that will demonstrate the ability to support the requirement. Information provided will be used solely by Michael E. DeBakey VAMC as Market Research and will not be released outside of the Michael E. DeBakey VAMC Purchasing and Contracting Team.
Files
| File | Type | Posted |
|---|---|---|
| 1. SOURCES SOUGHT NOTICE 36C25626Q0186.pdf |
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