1. SOURCES SOUGHT NOTICE 36C25626Q0186.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Backup Emergency Generator Repair Michael E. DeBakey VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0186

RESPONSE DATE/TIME/ZONE 11-25-2025 16:00 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 9 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J065

NAICS CODE* 811310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Jeneice Matthews

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VA Medical Center

2002 Holcombe Blvd.

Houston TX

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS jeneice.matthews@va.gov

EMAIL DESCRIPTION Sources Sought 36C25626Q0186 GENERATOR

REPAIR

DESCRIPTION

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS

NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID

The purpose of this sources sought notice is to identify potential sources which will aid in defining the procurement strategy for example set-aside, sole source, unrestricted of a solicitation the VA intends on issuing in the near future. Please review the attached document for more details on this requirement.

See attached 36C25626Q0186 and Scope of Work

Description: The Department of Veterans Affairs (VA), Michael E. DeBakey VAMC is seeking information from potential vendors on their ability to provide Back Up Emergency Generator Repair service furnish all labor, parts/supplies, equipment, tools, materials, transportation/travel, trained personnel, and management for non-personal services as listed in the attachment.

THIS IS A SOURCES SOUGHT NOTICE ONLY. Small Business Concerns are encouraged to provide responses to the description/service in order to assist the Michael E. DeBakey VAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. THIS SOURCES SOUGHT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. The VA will NOT be responsible for any costs incurred by interested parties in responding to this sources sought notice. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Responses are due by 4:00 P.M. (Central Time), on December 1, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format or Portable Document Format (PDF) via email to jeneice.matthews@va.gov the subject line shall read: Sources Sought 36C25626Q0186 Back Up Emergency Generator Repair. NO SOLICITATION EXISTS AT THIS TIME. All interested parties shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement. Capability documentation should include general information and technical background describing in detail the prospective contractor's capability and experience that will demonstrate the ability to support the requirement. Information provided will be used solely by Michael E.

DeBakey VAMC as “Market Research” and will not be released outside of the Michael E. DeBakey VAMC Purchasing and Contracting Team.

STATEMENT OF WORK

Backup Emergency Generator Repair B-123

Michael E. DeBakey VA Medical Center

1. Requirement:

The Michael E. DeBakey VA Medical Center has a need for emergency repairs to the backup emergency power generators at the CHP plant. These units provide backup power to the facility in the event we lose primary feed to the campus. These units provide power for the campus in addition to the emergency power generators for the hospital critical areas.

2. Information:

During the last monthly generator inspection, it was discovered that several of the full back-up generators at the CHP plant need critical repairs. These units serve the main campus for full back up power in addition to the emergency generators for the hospital critical areas.

Contractor to provide all labor, material, equipment and supervision to make the repairs as noted in this PWS. All work is at the Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd. Houston, TX 77030, building 123.

3. Statement of Work:

Contractor to provide all labor, material, equipment and supervision to make the repairs as noted in this SOW. All work is at the Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd. Houston, TX 77030, building 123.

Contractor shall be OEM certified to work on this equipment, Caterpillar.

Contractor shall start work as soon as parts are received and can sequence the work based on the list below.

Listed below are the requirements for each generator.

Generator #1

1. Remove and replace existing fuel pump and motor.

2. Motor to be explosion proof for hazardous locations.

3. Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

4. Test and inspect for leaks.

5. Verify operations.

6. Place unit back in service.

Generator #2

DRAFT

36C25626Q0186

1. Remove and replace existing fuel pump and motor.

2. Motor to be explosion proof for hazardous locations.

3. Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

4. Test and inspect for leaks.

5. Troubleshoot issues with the engine not being able to hold a full load.

6. Enable and test complete system for operation.

7. Verify operations.

8. Place unit back in service.

Generator #3

1. Remove and replace existing fuel pump and motor.

2. Motor to be explosion proof for hazardous locations.

3. Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

4. Test and inspect for leaks.

5. Troubleshoot issues with the engine not being able to hold a full load.

6. Enable and test complete system for operation.

7. Verify operations.

8. Place unit back in service.

Generator #4

1. Remove and replace existing fuel pump and motor.

2. Motor to be explosion proof for hazardous locations.

3. Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

4. Test and inspect for leaks.

5. Troubleshoot issues with the engine error codes.

6. Enable and test complete system for operation.

7. Verify operations.

8. Place unit back in service.

Generator #5

1. Troubleshoot engine issues due to load bank test failure.

2. Perform load bank test. Contractor to provide all equipment, cabling, set up and tear down for the testing.

3. Make correction to the engine based on the load bank results.

4. Verify operations.

5. Place the unit back in service.

Glycol Tank

1. Remove and replace existing glycol tank due to leaks and unit failure.

2. New tank shall match existing is capacity.

3. Remove existing glycol and install in new tank once installation is complete.

4. Test and inspect for leaks.

5. Place system back in service.

Repair Sequence

1. Below is the sequence for the repairs.

a. Make repairs to generator #4 and place in service.

b. Make repairs to generator #1 and place in service.

c. Make repairs to generator #2 and place in service.

d. Make repairs to generator #3 and place in service.

e. Make repairs to generator #5, run load bank test and place in service.

f. Make repairs to glycol tank and place in service.

Parts Rider This contract has a parts rider for $60,000.00 for repairs needed after the troubleshooting is completed on the generators as noted above. All work done under this CLIN must first be approved in writing by the COR and/or the Contracting Officer. The contractor will submit a proposal for all work done under this parts rider to the COR for approval prior to doing any of the work. When the work is approved and completed the contractor shall submit to the COR a report of all work including total cost and detailing the work that was performed. Parts replaced under this contract shall be new OEM specifications and shall be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government.

4. General Information and Requirements

4.1. Vendor field verify existing conditions.

4.2. Vendor shall provide verification of parts prior to placing order.

5. Work Schedule and Period of Performance

5.1. The work will be performed at the Michael E DeBakey VA Medical Center CHP plant building 123.

5.2. This work will be completed during standard working hours, standard hours are from

7:30 am to 5:00 pm.

5.3. Federal Holidays. The contractor is not required to perform services on Federal

Holidays.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

5.4. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

5.5. Period of performance for this project is 120 calendar days based on estimated parts availability. This is based on the tank delivery, other repairs are to be completed as soon as parts are available.

6. Parking

6.1. Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractor shall abide by all police requirements.

Parking in designated patient parking areas is strictly prohibited. Parking for unloading equipment necessary to perform the work will be authorized in advance of starting the project.

7. Code Requirements

7.1. All work and installation shall meet the current required codes\. The VA follows the current codes and NFPA and Life Safety Codes.

8. Project Safety

1.1. Contractor shall comply with the following and keep a copy of the attached-on site at all times:

Interim Life Safety Measure Assessment (completed on site by phase) Infection Control Risk Assessment (completed on site by phase)