J065--644 - Lab and Research Equipment Maintenance

This request for information (RFI) is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

This notice is published to conduct market research to determine if there is a sufficient number of certified Service-Disabled Veteran Owned Small Businesses (SDVOSB) and/or Veteran Owned Small Businesses (VOSB), capable of performing the requirements to warrant a socio-economic set-aside or full & open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database and the Small Business Administration (SBA) database. Registration may be accomplished at http://www.vip.vetbiz.gov/ and www.sba.gov/, respectively.

Interested parties responding to this Sources Sought request shall submit the following information at a minimum:

(1) company name and address, point of contact with phone number, and DUNS number;

(2) documentation relating to capability of performance

(3) intentions of subcontracting program to include set-asides if any;

(4) proof of registration in the VA Vet Biz or SBA websites or intention of registration prior to submission of offers to a solicitation;

(5) If you are a distributor a statement from the manufacturer that your company is an authorized distributor;

(6) a statement to inform the government if you are a manufacturer or distributor;

(7) any information regarding FSS Schedule availability;

(8) SAM Registration

(9) any other pertinent company documentation.

Responses are due by July 27, 2020 at 4:00 pm MST. It is anticipated that a solicitation may be issued in August 2020. If issued, award of a subsequent contract is contemplated in September 2020. Electronic submissions are acceptable via Eric.Carroll@va.gov, and are highly preferred.

NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. ALL FIRMS ARE INSTRUCTED NOT TO CALL THE INDIVIDUAL VA MEDICAL CENTERS REQUESTING MORE INFORMATION.

This procurement is for a service agreement at the Phoenix VA Health Care System (PVAHCS) to maintain the Lab and Research equipment. The Laboratory service line uses analyzers, slide strainers, and cover slippers to process patient specimens. The Research service line uses analyzers, microscopes, and counters to process specimens collected on research candidates. This equipment must be regularly maintained by trained technicians, of which there are none in the Phoenix Biomedical Engineering Shop.

It is requested that responses include a rough estimate of pricing for completion of the requirements identified below.

Purpose:

The Phoenix VA Health Care System (PVAHCS) requires a service agreement to maintain the Lab and Research equipment. The Laboratory service line uses analyzers, slide strainers, and cover slippers to process patient specimens. The Research service line uses analyzers, microscopes, and counters to process specimens collected on research candidates. This equipment must be regularly maintained by trained technicians, of which there are none in the Phoenix Biomedical Engineering Shop.

Required Services:

The Contractor shall be responsible for all preventive maintenance.

The Contractor shall be responsible for all corrective maintenance.

The Contractor shall be responsible for all parts.

The Contractor shall be responsible for all labor.

The Contractor shall be responsible for all travel.

The Contractor shall be responsible for all software updates.

The Contractor shall respond to calls within (1) hour.

The Contractor shall be on site within (48) hours of dispatch.

The Contractor shall verify that the equipment that was serviced is fully functional before closing the service case.

The Contractor shall deliver a hard copy or electronic copy of a Field Service Report that delineates the service performed and confirms quality assurance tests results to Agency, see paragraph 4.

The Contractor shall inform the COR prior to adding or removal of equipment along with providing documentation for both equipment added or removed.

The Contractor shall not remove any hard drives off station. All hard drives shall be turned into the COR.

Service technicians shall be trained and certified to perform any services/maintenance on the enclosed specified equipment. Contractor shall provide documentation/copy of certification with proposal submittals and upon award.

FAR 52.217-8, Option to Extend Services: The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

Noncontract Charges: The contractor shall not perform any services that shall result in additional charges without prior approval from the Contracting Officer.

Payment: Payment shall be made in arrears, and upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice shall include the correct payment address.

Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site.

Failure to carry out the above procedures shall be considered as a failure to document the service visit and shall constitute a failure to perform.

This contract shall provide for the addition and removal of equipment covered in the scope of services

Deliverables:

Filed Service Reports shall be provided for all service activities including preventive maintenance, emergency repair, and safety inspections, and Shall contain the following information:

Date(s) and time period of service.

Complete description of equipment serviced including model number and serial number.

Complete description of equipment services performed including upgrades, updates and software changes made.

Complete list of all materials, parts, or assemblies installed or replaced including serial numbers of parts where applicable.

A statement of the complaint that initiated the service call.

Total standard labor hours, total overtime/premium hours, and total travel hours expended during the repair.

Equipment Inventory

L/I

SYSTEM

EE#

SERIAL#

LOCATION

Becton Dickinson Bactec MGIT 320 analyzer

82651

MT0484

E200B-1

Becton Dickinson Bactec FX analyzer

81157

FT3203

E200-1

Becton Dickinson Bactec FX analyzer

81158

FB1886

E200-1

Becton Dickinson Bactec FX analyzer

89897

A527010

E200-1

BioRad CFX96 PCR

78943

785BR09953

148-21

BioRad CFX96 PCR

78944

785BR09958

138-21

Sakura Tissue-Tek Prisma slide stainer

54171

61300404-0508

E205-1

Sakura Tissue-Tek Glas g2 coverslipper

79081

65000260

E205-1

Evoqua Evos FL microscope

85072

0010-E0214-178C-093

135A-21

Evoqua Evos FL microscope

85073

0020-E0214-178C-092

138-21

Evoqua Evos FL microscope

79983

0030-J1113-178C-136

138-21

Perkin Elmer Tri-Carb 3110TR scintillation counter

71460

DG10129761

147-21

Becton Dickinson Phoenix Analyzer

64485

PX1399

E200-1

Becton Dickinson Phoenix Analyzer

64493

AP0143

E200-1

Period of Performance:

The anticipated period of performance is a base plus four (4) contract award.

Base Year: 10/1/2020-9/30/2021

Option Year 1: 10/1/2020-9/30/2021

Option Year 2: 10/1/2020-9/30/2021

Option Year 3: 10/1/2020-9/30/2021

Option Year 4: 10/1/2020-9/30/2021