J063--X-Ray Security Machine Maintenance

The Department of Veterans Affairs, Veterans Benefits Administration has issued a Special Notice announcing its intent to award a single-source contract for X-Ray Security Machine Maintenance services. The procurement involves maintenance services for an Astrophysics Security X-Ray Inspection System (Model 6545, Serial # ASTNC160SS2274) and will be awarded exclusively to Astrophysics Inc., located in City of Industry, California. The contract structure includes a one-year base period with four additional 12-month option periods. This procurement falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance and PSC J063 for maintenance and repair of alarm, signal, and security detection systems. The solicitation number is 36C10D25Q0124 and the contracting officer is Carol Roth.

The primary objective of this Special Notice is to provide annual preventive maintenance services and emergency or unscheduled repairs for the VA's X-ray inspection system. The response deadline was July 22, 2025, at 4:00 PM Eastern Time, making this a same-day notice and response requirement. The VA is utilizing Federal Acquisition Regulation Part 13.106(b)(1) authority to justify the single-source award to Astrophysics Inc. The sole-source justification is based on Astrophysics Inc. being the exclusive developer, manufacturer, and warranty service provider of the XIS line of X-ray inspection systems in the United States. Only Astrophysics certified service technicians can install and provide warranty services using certified products, accessories, and software due to the proprietary nature of the system components. This procurement represents a specialized maintenance opportunity limited to the original equipment manufacturer due to technical and warranty requirements.