J063--NOTICE OF INTENT TO SOLE SOURCE TempTrak Temperature/Humidity Monitoring

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 has published a Special Notice announcing its intent to award a sole-source contract for a TempTrak Temperature/Humidity Monitoring System. The Veterans Healthcare System of the Ozark, located in Fayetteville, Arkansas, requires hardware and maintenance services for a Temptrak Enterprise monitoring system manufactured by Copeland Cold Chain. The government intends to award this firm-fixed price contract to Trillamed, LLC of Bingham Farms, Michigan, without competitive bidding under federal regulations allowing sole-source procurement when only one responsible source can satisfy agency requirements. This notice is being published in accordance with Federal Acquisition Regulation Part 5.101 to inform the public of the proposed contract action. The procurement falls under the NAICS category for Electronic and Precision Equipment Repair and Maintenance and PSC category J063 for maintenance and repair of alarm, signal, and security detection systems.

The purpose of this Special Notice is to fulfill regulatory requirements for transparency while informing potential contractors of the government's intent to proceed with sole-source procurement. The comprehensive service package includes 24/7 help desk emergency support, calibration services, battery replacement for transmitters, annual system reviews, unlimited software upgrades, and unlimited web-based training seminars. Interested parties have until August 8, 2025, at 10:00 AM Central Standard Time to respond to Contracting Officer Tammie Chaney at tammie.chaney@va.gov. While this is not a request for competitive proposals, contractors may submit responses demonstrating their capabilities and providing clear and convincing evidence that competition would be advantageous to the government. The government retains sole discretion in determining whether to proceed with the sole-source award or consider competitive alternatives based on any responses received. Contractors must show they can meet the specific requirements for the Temptrak Enterprise system and associated maintenance services to be considered as viable alternatives.