J063--FY25 SERVICES (BASE + 4) | Security System Preventative Maintenance | Buffalo and Batavia VAMCs
Closed Special Notice Posted
- Solicitation number
- 36C24225Q0608
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA), specifically the Veterans Health Administration Veterans Integrated Service Network 2, has issued a Special Notice of Intent to Award a sole-source contract to Johnson Controls Fire Protection, LP for preventative maintenance services on security systems at the Buffalo and Batavia VA Medical Centers. The contract will cover a one-year period from June 1, 2025, to May 31, 2026, with provisions for four additional option years. The contract falls under NAICS code 561621 for Security Systems Services and is classified under PSC category J063 for maintenance and repair of alarm and security detection systems. The VA has identified Johnson Controls Fire Protection, LP as the only authorized provider in the Buffalo/Batavia area capable of meeting the comprehensive security system maintenance requirements.
The primary objective of this Special Notice is to secure specialized preventative maintenance services for the VA medical centers' security systems, with specific technical requirements that demand advanced certification and expertise. Contractors must be CCure advanced certified vendors with the ability to access, diagnose, repair, and modify the Victor Client system, and must also have AV Costar technical support and Advanced Video Edge certification. Key requirements include monthly system component verifications, annual physical inspections, comprehensive software updates from the Original Equipment Manufacturer (OEM), and technical support during specified hours. The contract mandates that the contractor provide centralized software licenses, perform firmware checks, and ensure all system components are functioning properly. Interested firms that believe they can meet the requirements may submit written notifications via email to Nathan.northrup@va.gov by May 12, 2025, at 4:00 pm EST. If no alternative responses are received, the VA will proceed with awarding the contract to Johnson Controls Fire Protection, LP.
Notice text
NOTICE OF INTENT TO AWARD SOLE-SOURCE:
Department of Veterans Affairs (VA), Regional Procurement Office East (RPO East), Network Contracting Office 2 (NCO 2) intends to award a sole-source contract award to Johnson Controls Fire Protection, LP. for preventative maintenance services on the security system for one year (06/01/2025 to 05/31/2026), with the provision of four (4) option years, at the Buffalo and Batavia VA Medical Centers. The NAICS code is 561621.
Service maintenance agreement shall satisfy the standards of the Original Equipment Manufacturer (Schneider Electric) and include inspection of hardware defects, replacement of any necessary OEM only parts, software updates by the OEM, troubleshooting new software, and phone technical support Monday through Friday from 7am to 4pm. This agreement shall include all parts, labor, and travel. Contractor shall be a CCure advanced certified vendor to access, diagnose, repair, and modify the Victor Client system. The contractor shall also have access to AV Costar technical support to troubleshoot system components. The contractor shall be certified in Advanced Video Edge to access special settings on the Video Edge system regarding network layout, set up, graphics creation, modification, and mass storage configuration of the security system.
Contractor shall provide annual software updates on all system components. Software updates shall be the latest version as released by the Original Equipment Manufacturer (OEM), conditionally approved by VA Technical Reference Model.
Contractor shall provide monthly inspections to verify all system components are online and functioning/recording properly.
Contractor shall provide annual inspections to physically inspect and clean every system component and verify firmware (if applicable).
Contractor shall provide access enhanced software license (centralized).
Johnson Controls Fire Protection, LP. is the only known authorized provider in the Buffalo/Batavia, NY area for servicing this security system.
This is not a request for competitive quotes, however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. If no responses are received, the Government will proceed with the award. Responses are due by May 12th, 2025, at 4:00pm EST. Responses shall be submitted via email to Nathan.northrup@va.gov. Telephone requests or inquiries will not be accepted.
If you would like assistance in responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is APEX Accelerators and you can find your local office by searching the map on their home page. The Apex Accelerators offer a free service of assistance with reviewing and responding to Government notices and postings for potential procurements.
Files
| File | Type | Posted |
|---|---|---|
| 36C24225Q0608.pdf |
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