36C24225Q0608.pdf
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- J063--FY25 SERVICES (BASE + 4) | Security System Preventative Maintenance | Buffalo and Batavia VAMCs
- Solicitation number
- 36C24225Q0608
About this file
This Special Notice is a sole-source contract opportunity from the Department of Veterans Affairs (VA) for preventative maintenance services on security systems at Buffalo and Batavia VA Medical Centers. The VA intends to award a one-year contract to Johnson Controls Fire Protection, LP from 06/01/2025 to 05/31/2026, with four additional option years, under NAICS code 561621.
The maintenance agreement requires comprehensive security system services including monthly and annual inspections, hardware defect checks, OEM part replacements, software updates, and technical support. The contractor must be a CCure advanced certified vendor, have AV Costar technical support access, and be certified in Advanced Video Edge. Specific requirements include providing centralized software licenses, monthly system component verifications, annual physical inspections, and firmware checks. Responses are due by May 12th, 2025 at 4:00pm EST via email to Nathan.northrup@va.gov, with Johnson Controls identified as the only authorized provider in the Buffalo/Batavia area.
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Special Notice
*= Required Field Special Notice
SUBJECT* FY25 SERVICES (BASE + 4) | Security System Preventative Maintenance | Buffalo and Batavia VAMCs
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 14810
SOLICITATION NUMBER* 36C24225Q0608
RESPONSE DATE/TIME/ZONE 05-12-2025 16:00 EASTERN TIME, NEW YORK,
USA
ARCHIVE 30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* J063
NAICS CODE* 561621
CONTRACTING OFFICE ADDRESS Buffalo VA Medical Center and
Batavia VA Medical Center
3495 Bailey Avenue and
222 Richmond Avenue
Buffalo, NY 14215
POINT OF CONTACT*
Contract Specialist
Nathan Northrup nathan.northrup@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov
URL DESCRIPTION Department of Veterans Affairs website
AGENCY CONTACT’S EMAIL ADDRESS nathan.northrup@va.gov
EMAIL DESCRIPTION Contract Specialist email
DESCRIPTION
NOTICE OF INTENT TO AWARD SOLE-SOURCE:
1. Department of Veterans Affairs (VA), Regional Procurement Office East (RPO East), Network Contracting Office 2 (NCO 2) intends to award a sole-source contract award to Johnson Controls Fire Protection, LP. for preventative maintenance services on the security system for one year (06/01/2025 to 05/31/2026), with the provision of four (4) option years, at the Buffalo and Batavia VA Medical Centers. The NAICS code is 561621.
2. Service maintenance agreement shall satisfy the standards of the Original Equipment Manufacturer (Schneider Electric) and include inspection of hardware defects, replacement of any necessary OEM only parts, software updates by the OEM, troubleshooting new software, and phone technical support Monday through Friday from 7am to 4pm. This agreement shall include all parts, labor, and travel. Contractor shall be a CCure advanced certified vendor to access, diagnose, repair, and modify the Victor Client system. The contractor shall also have access to AV Costar technical support to troubleshoot system components. The contractor shall be certified in Advanced Video Edge to access special settings on the Video Edge system regarding network layout, set up, graphics creation, modification, and mass storage configuration of the security system.
3. Contractor shall provide annual software updates on all system components. Software updates shall be the latest version as released by the Original Equipment Manufacturer (OEM), conditionally approved by VA Technical Reference Model.
4. Contractor shall provide monthly inspections to verify all system components are online and functioning/recording properly.
5. Contractor shall provide annual inspections to physically inspect and clean every system component and verify firmware (if applicable).
6. Contractor shall provide access enhanced software license (centralized).
7. Johnson Controls Fire Protection, LP. is the only known authorized provider in the Buffalo/Batavia, NY area for servicing this security system.
8. This is not a request for competitive quotes, however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. If no responses are received, the Government will proceed with the award.
Responses are due by May 12th, 2025, at 4:00pm EST. Responses shall be submitted via email to Nathan.northrup@va.gov. Telephone requests or inquiries will not be accepted.
9. If you would like assistance in responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is APEX Accelerators and you can find your local office by searching the map on their home page. The Apex Accelerators offer mailto:Nathan.northrup@va.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.apexaccelerators.us%2F%23%2F&data=05%7C02%7C%7C5f2831948d0c4115e11e08dd0b339e4a%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638679038506599353%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=4WCEtUfDBaU8jYUQBHn0u4Z2W6LYuUULxlbUxkyj82Q%3D&reserved=0 a free service of assistance with reviewing and responding to Government notices and postings for potential procurements.
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