J063--FY22: Surveillance Cameras Security Maintenance Services

Closed Solicitation Posted May 4, 2022

This opportunity was awarded. See the award notice from Jul 14, 2022.

Solicitation number: 36C24822Q0842
Agency: Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
Responses due: May 27, 2022, 4:30 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 561621 Security Systems Services (except Locksmiths)
PSC: J063 Maint/Repair/Rebuild Of Equipment- Alarm, Signal, And Security Detection Systems

Notice details come from SAM.gov. Updated Jul 14, 2022.

About this opportunity

Written by GovTribe AI · Dec 29, 2023

The Department of Veterans Affairs Network Contracting Office 8 is seeking quotes for preventive maintenance, repair, and operation services for integrated security electronic systems at various VA medical facilities in Puerto Rico and the US Virgin Islands. Quotes are due by May 27, 2022 and will be evaluated based on a comparative analysis considering factors such as pricing, technical approach, and past performance. The contract period of performance is expected to be from June 1, 2022 through May 31, 2023 with four optional one-year extensions.

This solicitation is set aside for small businesses classified under NAICS code 561621 with a size standard of $22 million. The PSC code is J063. The place of performance includes VA medical centers in Puerto Rico and the US Virgin Islands. Award is for surveillance camera security maintenance services from the period of June 1, 2022 through May 31, 2023 with options to extend the contract for four additional one-year periods.

Notice text

4 versions

Update #4 · Latest · Jul 14, 2022

Amendment is issue to provide respond to questions. See continuation pages.

Question 1: Will there be a site visit performed at any of the facilities? If not, we request that there is a site visit for the San Juan, Puerto Rico VA Caribbean Healthcare System (VACHS) based on the footprint of the campus and the amount of equipment listed. Janus Advisory Group, Mr. Andy Jones, President.

Answer Q1: A site visit was schedule for May 16, 2022 at 9:00 am EST. The activity was posted in SAM Contracting Opportunity on May 11, 2022.

Question 2: Are there any diagrams or drawings of the currently deployed systems? Janus Advisory Group, Mr. Andy Jones, President.

Answer Q2: There is no diagrams or drawings at this stage of the procurement. They will be available as needed in contract administration.

Question 3: Is there a current VAR of record/maintenance contract in place for the facilities? If so, may we have the information of the current incumbent providing the support? Janus Advisory Group, Mr. Andy Jones, President.

Answer Q3: At the present time the station do not have a maintenance contract in place. The station is performing maintenance, replacement of equipment and repairs as needed with micro purchase orders. The equipment will be fully operational by contract award.

Question 4: Is the current installed physical access control equipment able to read the newly issued v8.1 credentials that the VA is issuing through the USAccess program? If not, is the VA amenable to upgrades that would need to be performed as the credentials are rolled out? Janus Advisory Group, Mr. Andy Jones, President.

Answer Q4: There is currently an ongoing plan to have our system upgraded to the new v8.1. The execution will be carried out in contract administration.

Question 5: We are requesting an extension of the initial proposal due date- with this large of an equipment list (multiple technologies and vendors) and the clinic sites, we want to be able to provide as accurate and reflective of a response as possible. Janus Advisory Group, Mr. Andy Jones, President.

Answer Q5: No additional time for quote submission. The respond due date is May 27, 2022.

Question 6: What is the serial number of the CCure 800 software? Janus Advisory Group, Mr. Andy Jones, President.

Answer Q6: This will be provided to the company to whom the contract is awarded.

Question 7: When is the site visit for the upcoming project? Joint Venture with 7 Mountains, Mr. Marcus Lillard. CEO/President.

Answer Q7: A site visit was schedule for May 16, 2022 at 9:00 am EST. The activity was posted in SAM Contracting Opportunity on May 11, 2022.

Question 8: VACHS/OPA ACCESS CONTROL (1) Ccure 800 Application Software SSA it has been replaced by Ccure9000 Application Software SSA. Security Integration Group Inc, Mr. Esteban Bermudez, General Manager.

Answer Q8: Yes. Application has been replaced.

Question 9: VACHS/PHARMACY/ACCESS CONTROL OPA, (1) Ccure 800 Application Software SSA it has been replaced by Ccure9000 Application Software SSA. Security Integration Group Inc, Mr. Esteban Bermudez, General Manager.

Answer Q9: Yes. Application has been replaced.

Question 10: Ponce Access Control Pharmacy (1) Ccure 800 Application Software SSA it has been replaced by Ccure9000 Application Software SSA. Security Integration Group Inc, Mr. Esteban Bermudez, General Manager.

Answer Q10: Yes. Application has been replaced.

Question 10: Ponce OPA Clinic, (1) Ccure 800 Application Software SSA it has been replaced by Ccure9000 Application Software SSA. Security Integration Group Inc, Mr. Esteban Bermudez, General Manager.

Answer Q10: Yes. Application has been replaced.

Question 11: Could you be able to provide an equipment list to be considered for repair or replace before or during contract? It s important to consider this since at this time the systems are not under a maintenance contract. Security Integration Group Inc, Mr. Esteban Bermudez, General Manager.

Answer Q11: The equipment is and will be fully operational by contract award. At the time of contract administration, the contractor shall maintain inventory of parts for equipment maintenance. Any part or component that is not considered part of the maintenance according to the terms of the contract, will be negotiated before being executed.

Question 12: Any additional cost to bring the system back to normal operation should be add to the proposal or shall be considered as an amendment after contract is awarded? Security Integration Group Inc, Mr. Esteban Bermudez, General Manager.

Answer Q12: The equipment will be fully operational by contract award. Any deficiency will be corrected prior to contract award. During contract administration, any work not covered under contract will be process by mutual agreement, modification of contract.

Question 13: Please verify date of site visit, I understand is May 16, not June. Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q13: The date of June 6 in the first sentence of notice is incorrect. The Site Visit was May 16, 2022; as it is clarified on the seventh and eighth sentence in conjunction with the date to submit questions.

Question 14: How many in house technicians are need and where? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q14: Just 1 Technician in house 3 days a week. This is Mondays, Wednesdays and Fridays. They report to the CCTV area Supervisor Security Assistant for daily task. In contract administration, any change in this condition will be negotiated and executed by mutual agreement, modification of contract.

Question 15: Please specify the location of equipment listed in OB.2 Scope or Work lines, Replacement Parts/components: items a.8. Community Living Center CCTV System, b.17. Clinics Duress Button, c.18. South Bed Tower CCTV, d.19. South Bed Tower Access Control, e.30. Administrative Building CCTV and Access Control, f.38. New Multilevel Parking CCTV and Access Control, g. 38. New Multilevel Parking CCTV and Access Control and h. 35. New Urology Area. Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q15: The location of equipment will be available at contract administration. The following is a consolidated list of equipment to be service.

VACHS Security System Inventory

VASJ and Clinics

VASJ Pharmacy

Access Control

Device

Quantity

Device

Quantity

APC 8x

APC Lite

Lantronix 1100

iSTAR Pro

APS/PSX

iSTAR Ultra SE

Securitron/Altronix PWR

iSTAR Ultra ex

Interlock PWR

iSTAR Ultra Edge

Readers

APS/PSX

Doors

Securitron/Altronix PWR

107

RM-4

Readers

241

Ccure 9000

Doors

211

Elevators

POPC Pharmacy

Access Control

Device

Quantity

i32

APC 8x

RM-4

APC Lite

Panic Buttons

100

Lantronix 1100

APS/PSX

CCTV

Securitron/Altronix PWR

Exacq IP04-02T-R2AL-E-I2

Readers

Exacq Multilevel A (SN 4C-ED-FB-40-6C-1D)

Doors

Exacq IP02-01T-GM-A1

RM-4

Exacq IPS-2000-R2-5C

Ccure 9000

Exacq IPS04-012T-R2-G2

IPS04-6000-R2-G2

POPC Clinic

Exacq ISP04-4000-DT-H2

Access Control

Storage S-32TB-2U-A1

Device

Quantity

Multilevel B Video Edge (SN NV4062220158452)

APC 8x

Cameras

Lantronix 1100

Speed Dome PTZ

APS/PSX

Illustra Mini Dome

Securitron/Altronix PWR

Axis 215 PTZ

Readers

Axis 216MFD

Doors

Axis 241Q

RM-4

Hikvision DS-2CD2432F-IW

Vivotek FD8161

Panic Buttons

Vivotek FE8182

Ccure 9000

Axis M1054

Axis M1065-L

POPC Clinic

Axis M3024-L

CCTV

Axis M3025

194

Device

Quantity

Axis M3045-V

Analog DVR 16ch

Axis M3046-V

Analog Cameras

Axis P3304

Cam PWR

Axis P5512-E

Axis Q6032-E

Carolina Warehouse

Axis Q6042

CCTV

Axis Q6042-E

Device

Quantity

Axis Q6052

Axis P3374-V

Axis Q6052-E

Axis M3048-P

Servers and Workstations

Axis P35624-MKII

Victor

Axis Server

Ccure

Lynx

Video Wall High Performance PC

Nurse Station Mini PC

Components

42" Monitor

Wall Flush Monitor

72" Network Cabinet

Monitor Stand

Windsted Desk

UPS Battery

HDMI Extender

Panic Bars

Exit Delays (XDT)

Doberman Siren

Motion detectors Comm Rooms

DSC Alarms

PIC Standalone Analog CCTV

8Cam 1 DVR

Question 16: The existing wiring runs thru a Conduit or Plenum? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q16: The wiring runs thru both systems.

Question 17: Who will be in charge for programming the system and devices, Contractor or VA personnel? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q17: The representatives of the Government and Contractor will be established in the contract document. All technical aspects will be handled by facility Police Service representative.

Question 18: Where will spare parts be stored, VA facilities or Contractors? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q18: The facility will not provide space to store inventory. That task will be the responsibility of contractor.

Question 19: How long has the existing equipment been operating? Can a list of dates be provided? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q19: The system has been in service since 2017, seven years.

Question 20: Who will be responsible for the cost when replacing equipment which is obsolete? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q20: In contract administration, all changes of term and conditions, will be negotiated and executed by mutual agreement, modification of contract.

Question 21: Does VA have an Inspection Form to follow? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q21: The station does not have any kind of guide for that purpose established. Maintenance should be executed in accordance with manufacturer standards. Contractor should develop one, if necessary.

Question 22: Are the actual systems fully operational? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q22: The equipment is and will be fully operational by contract award.

Question 23: Will the VA require an assessment of this systems prior beginning of service? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q23: No evaluation of the system is contemplating at the moment. If so, it will be established in contract document.

Question 24: Does new replacement equipment have to be the same model of existing one? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q24: Equipment must be replaced with the same brand or with another of same specification equal or higher quality in compliance with Secure Equipment Act 2021. Information must be presented for evaluation in all changes.

Question 25: Will an Escort be needed during maintenance? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q25: Only while entering restricted areas such as the IT Closets.

Question 26: Who will be responsible for damage to equipment due to electrical problems? Bonneville Contracting & Technology Group, LLC, Ms. Sandra M Chaloka.

Answer Q26: Any damage to equipment will be assessed to establish responsibility, then it will be repaired.

Update #3 · May 11, 2022

This amendment to notice is issue to provide information of site visit schedule and question to solicitation submission date as follows:

Site visit will be Monday, June 16, 2022. The meeting for all interested contractor start at 9:00 am at VA Caribbean Healthcare System, Administrative Building Room #4M440, Contracting Office. Complete address is listed in this amendment. This will be the only opportunity for a site visit. No additional arrangement will take place. No other sites will be visit. However, a brief description all site will be provided.

Questions submission regarding this acquisition is change from May 13, 2022 to May 16, 2022 close of business. After site visit. The process remain the same, emailed to the Administrative Contracting Officer, Israel Rodriguez at Israel.rodriguez-perez@va.gov.

Prior to closing date, an amendment with respond to question will be provided on or about May 18, 2022.

Quotation shall be received not later than May 27, 2022 at 4:30 PM EST (Puerto Rico Local Time) to Israel Rodriguez at Israel.rodriguez-perez@va.gov.

All other areas of notice remained the same, no changes.

Update #2 · May 5, 2022

This amendment to notice is issue to change the question and quotation submission date as follows:

Questions regarding this acquisition shall be emailed to the Administrative Contracting Officer, Israel Rodriguez at Israel.rodriguez-perea@va.gov. All questions shall be submitted as a word document. All questions are due May 13, 2022 at close of business (Puerto Rico Local Time).

Submission of your response shall be received not later than May 27, 2022 at 4:30 PM EST (Puerto Rico Local Time) to Israel Rodriguez at Israel.rodriguez-perea@va.gov.

All other areas of notice remind the same, no changes.

Update #1 · May 4, 2022

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04, effective on January 30, 2022.

This solicitation is set-aside for Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, Security System Service (except Locksmiths), with a small business size standard of $22.0 Million. The Product Service Code (PSC) is J063, Maintenance, Repair, and rebuilding of Equipment Alarm, Signal, and Security Detection Systems.

The Department of Veterans Affairs, Network Contracting Office (NCO) 8 in San Juan, has a requirement for preventive maintenance, repairs and operation services for the Integrated Security Electronic System.

Detailed specifications and requirements are provided in Attachment A Price/Cost Schedule, Attachment B Scope of Work Statement (SOW) and Attachment C Clauses and Provisions with Instructions to Quoters. Emphasis is made on the Addendum to FAR 52.212-1, Instructions to Offerors. Detailed instructions regarding this RFQ can be found in this addendum. The addendum can be found in document titled S02 Attachment C Clauses and Provisions Sol. 36C24822Q0842 .

The contract period of performance is expected to be from June 1, 2022 or date of award if later until May 31, 2023 plus four one-year option periods. In addition, FAR Clause 52.217-8, Option to Extend Services, is incorporated into this requirement. See Addendum to FAR 52.212-1, Instruction to Offerors, for further details.

Place of Performance/Place of Delivery

The schedule equipment is located at the VA Caribbean Healthcare System (VACHS) in San Juan, other medical facilities in Puerto Rico and US Virgin Islands.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Nov 2021)

FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services (Feb 2021)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications -Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2021).

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Services.

(Jan 2022).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Questions regarding this acquisition shall be emailed to the Administrative Contracting Officer, Israel Rodriguez at Israel.rodriguez-perea@va.gov. All questions shall be submitted as a word document. All questions are due May 9, 2022 at close of business (Puerto Rico Local Time).

Submission of your response shall be received not later than May 20, 2022 at 4:30 PM EST (Puerto Rico Local Time) to Israel Rodriguez at Israel.rodriguez-perea@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed above.

Files

File	Type	Posted
36C24822Q0842 0001_1.docx	DOCX document	May 20, 2022
36C24822Q0842_3.docx	DOCX document	May 11, 2022
36C24822Q0842_2.docx	DOCX document	May 5, 2022
S02 CS Attachment C Sec C Clauses and Sec D Provisions Sol 36C24822Q0842.pdf	PDF	May 4, 2022
S02 CS Attachment B Scope of Work Sol 36C24822Q0842.pdf	PDF	May 4, 2022
S02 CS Attachment A Price Cost Schedule Sol 36C24822Q0842.pdf	PDF	May 4, 2022
36C24822Q0842_1.docx	DOCX document	May 4, 2022

Notice history

Notice	Type	Posted
J063--FY22: Surveillance Cameras Security Maintenance Services Base Period Award	Award Notice	Jul 14, 2022
This notice Latest solicitation	Solicitation	May 4, 2022

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